Halifax, Ns Program assistant Jobs – 280 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Profit sharing
- Dental care
Quick apply
Opportunities for Department Managers in HRM
Kent Building Supplies —Dartmouth, NS
- Full-time
- Inventory control
- Sales
- Merchandising
Quick apply
Admission and Program Assistant
Dalhousie University —Halifax, NS
- $27.60–$34.94 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's
- Dental care
- Tuition reimbursement
2d
School Based Administrative Assistant
Halifax Regional Centre for Education —Halifax, NS
- $27.15–$30.22 an hour
- Monday to Friday
- Word processing
- Databases
- Office experience
- Dental care
- Employee assistance program
4d
Administrative Assistant
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $28.46–$34.86 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Bachelor's
- Disability insurance
- Dental care
5d
Administrative Assistant
Port to Port Immigration Services Inc —Halifax, NS
- From $25 an hour
- Full-time
- Hybrid work
- Spanish
- Google Suite
- Up to 50% travel
- Dental care
- Paid time off
Quick apply
Program Assistant, Interpretation Services
ISANS —Halifax, NS
- $40,000–$42,000 a year
- Full-time
- Hybrid work
- Writing skills
- English
- Microsoft Office
- Dental care
- Paid time off
Quick apply
Manufacturing Assistant (General Labourer)
Farnell Packaging Limited —Dartmouth, NS
- $19.53–$20.93 an hour
- 12 hour shift
- English
- Math
- Quality Control
- Wellness program
- Dental care
Quick apply
Administrative Assistant
Co-operators Insurance & Financial Services —Dartmouth, NS
- $45,000–$50,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Disability insurance
- Dental care
Quick apply
Client Care Representative
Coastal Care Veterinary Emergency & Referral Hospital —Halifax, NS
- $19–$25 an hour
- Weekends as needed
- Organizational skills
- Front desk
- Cleaning
- Wellness program
- Dental care
Quick apply
10d
Assistant Team Leader
Dollarama —Dartmouth, NS
- $17.10–$17.75 an hour
- Part-time
- Customer service
- Supervising experience
- Team management
Assistant Team Leader
Dollarama —Halifax, NS
- $17.10–$17.75 an hour
- Part-time
- Customer service
- Supervising experience
- Team management
Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time
VON Canada (Nova Scotia) —Halifax, NS
- Temporary
- Microsoft Outlook
- High school diploma or GED
- No university degree
- Designated paid holidays
- Dental care
5d
School Based Administrative Assistant Substitute
Halifax Regional Centre for Education —Halifax, NS
- $24.55 an hour
- Word processing
- Databases
- Office experience
9d
Product Guide - Seasonal
Arc'teryx —Halifax, NS
- $19.70–$21.90 an hour
- Part-time
- Customer service
- Merchandising
- Guest services
- Employee stock purchase plan
- Dental care
4d
Administrative Assistant
Nova Scotia Power —Halifax, NS
- Full-time
- Hybrid work
- Oracle
- Microsoft Outlook
- SharePoint
- Employee assistance program
3d
Administrative Assistant
Royal Bank of Canada —Halifax, NS
- Full-time
- Word processing
- Data entry
- Communication skills
2d
Client Services Assistant
Shannex —Halifax, NS
- $18.72–$20.58 an hour
- Part-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
- Dental care
- Employee assistance program
Quick apply
Educational Program Assistant Substitute
Halifax Regional Centre for Education —Halifax, NS
- $26.22 an hour
- CPR Certification
- Heavy lifting
- High school diploma or GED
9d
Supervisor
Nova Scotia Health Authority (NSHA) —Dartmouth, NS
- $39.05–$47.84 an hour
- Full-time
- Supervising experience
- Team management
- Travel
- Disability insurance
- Dental care
3d
Administrative Assistant
Doane Grant Thornton —Halifax, NS
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Profit sharing
2d
Administrative Assistant
Cole Harbour Physiotherapy & Rehabilitation Inc —Dartmouth, NS
- $17.45–$28.35 an hour
- Full-time
- Medical office experience
- Administrative experience
- QuickBooks
- Disability insurance
- Dental care
Quick apply
Talent Pathways - Candidate Roster for Temporary Positions
Dalhousie University —Halifax, NS
- $20.69–$34.19 an hour
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Job Search Assistant (Summer Positions)
YMCA of Greater Halifax/Dartmouth —Dartmouth, NS
- $18 an hour
- Full-time
- CPR Certification
- First Aid Certification
- Computer skills
Youth Outreach Program Assistant
YMCA of Greater Halifax/Dartmouth —Halifax, NS
- $17 an hour
- Weekends as needed
- Microsoft Outlook
- Data entry
- Organizational skills

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time

Benefits

Profit sharing
Extended health care
Dental care
Paid time off

Skills

French
Record keeping
Google Suite
Operations management
Case file maintenance
Administrative support experience
Administrative and business operations experience
Microsoft Office
Administrative experience
Schedule management
Project management
Data management
Continuous improvement
Organizational skills
Document archiving
Executive support experience
Office management
Document management
Microsoft Outlook Calendar
Personal Information Protection and Electronic Documents Act (PIPEDA)
Communication skills
Team coordination
Project progress tracking
Business process improvement

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

Quick apply

Refine Your Search

program assistant jobs in halifax, ns

Office Manager

Opportunities for Department Managers in HRM

Admission and Program Assistant

School Based Administrative Assistant

Administrative Assistant

Administrative Assistant

Program Assistant, Interpretation Services

Manufacturing Assistant (General Labourer)

Administrative Assistant

Client Care Representative

Assistant Team Leader

Assistant Team Leader

Client Service Associate (CSA) - Planning & Scheduling - Temporary, Full-time

School Based Administrative Assistant Substitute

Product Guide - Seasonal

Administrative Assistant

Administrative Assistant

Client Services Assistant

Educational Program Assistant Substitute

Supervisor

Administrative Assistant

Administrative Assistant

Talent Pathways - Candidate Roster for Temporary Positions

Job Search Assistant (Summer Positions)

Youth Outreach Program Assistant

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