hamilton, on legal receptionist/assistant Jobs – 4 Openings This Week

Dictatypist/Legal Assistant
Burns Associates —Hamilton, ON
- $18–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
5d
Dictatypist/Legal Assistant
Burns Associates —Hamilton, ON
- $18–$23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Legal Assistant/Clerk and Receptionist
Olij Law —West Lincoln, ON
- Full-time
- Writing skills
- Research
- Administrative experience
Quick apply
1d

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Legal Administrative Assistant
Bigdeli Law Professional Corporation —Toronto, ON
Previous experience as a front desk assistant, receptionist, administrative assistant, client intake assistant, or customer service representative is preferred.
$17.60–$22.00 an hour
Quick apply
6d
Receptionist/Legal Assistant
Angela AndersonLaw —Bowmanville, ON
*Client Relations* - being a first point of contact for clients and prospective clients, including answering multi-line telephone system, directing calls and…
$20–$22 an hour
Quick apply
7d

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Dictatypist/Legal Assistant

Burns Associates
Hamilton, ON

Quick apply

Job details

Full-time
5 days ago

Benefits

Extended health care
Dental care
Paid time off
Life insurance

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Writing skills
Filing
Administrative experience
Data entry
Organizational skills
Proofreading
Phone etiquette
Communication skills

Full job description

Job Overview
We are seeking a detail-oriented and professional Legal Assistant/Receptionist to join our dynamic legal team. The ideal candidate will serve as primary dictatypist and secondary assistant to a lawyer, be responsible for completing lawyer's dictation, managing schedule, sending correspondence, and other various administrative tasks. This candidate will also serve as relief for reception during the lunch hour. This role requires strong organizational skills, knowledge of legal software, and a commitment to maintaining confidentiality and professionalism in a fast-paced environment.

Duties

Greet clients and visitors warmly, ensuring a positive first impression of the firm.
process dictation and correspondence.
prepare accounts and daily docketing.
Answer incoming phone calls with excellent phone etiquette, directing calls to appropriate personnel as needed.
Manage the scheduling of appointments and meetings for lawyers and staff.
Perform data entry tasks accurately, maintaining up-to-date client records and docketing time in PC Law.
Assist with filing documents, both electronically and physically, ensuring proper organization and retrieval.
Proofread documents for accuracy and clarity before distribution or filing.
Support file management efforts by tracking deadlines and assisting with case preparation as required.
Conduct client intake meetings to gather necessary information for potential new files when needed.

Qualifications

experience in an administrative role, preferably within a legal environment.
Strong writing skills with the ability to draft correspondence and documents professionally.
Proficient in data entry with attention to detail to ensure accuracy in all records, must be proficient with Microsoft Word and Outlook. Proficiency with Excel an asset.
Excellent proofreading skills to maintain high standards of written communication.
Strong phone etiquette and interpersonal skills for effective communication with clients and colleagues.
Ability to manage multiple tasks efficiently while maintaining a high level of organization.
Experience in file management is a plus, demonstrating the ability to prioritize tasks effectively.

This position offers an exciting opportunity for individuals looking to grow their career within the legal field while contributing significantly to our team’s success.

Thank you for your interest in this role. Only those chosen for an interview will be contacted.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Benefits:

Dental care
Extended health care
Life insurance
Paid time off

Experience:

Phone etiquette: 1 year (required)
Administrative : 1 year (required)

Work Location: In person

Quick apply

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legal receptionist/assistant jobs in hamilton, on

Dictatypist/Legal Assistant

Dictatypist/Legal Assistant

Legal Assistant/Clerk and Receptionist

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