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Recruiter / Staffing Specialist
Join a collegial team recognized for its expertise and commitment to service, integrity and operational excellence in the Canadian HR industry.
Location: Toronto, Canada (Hybrid)
Reports to: RVP
Department: Recruitment
Term : Fulltime
Hours: Full-time | 40 hours per week | Monday–Friday | 8:00 AM–4:00 PM
About AES
We connect great workers in Canada with great employers locally and around the world.
AES is an HR, payroll, staffing and PEO (Professional Employer Organization) firm that provides fractional HR and outsourced employer services to businesses with workers in Canada. Our dedicated team of professionals based in Toronto, Cambridge/KW, Windsor and Listowel supports clients in multiple industries across Ontario, nationally, and internationally. We help employers manage a broad range of human resources activities, including staffing, employment contracts, payroll, performance, workplace policies, benefits, health and safety, and employment standards compliance. Whether acting as an Employer of Record, or supporting clients with HR back-office coverage in Canada, AES delivers practical expertise and tailored solutions to meet clients’ complex workforce needs with accuracy, speed, and reliability.
Position Summary
The Recruitment Specialist supports AES clients with full-cycle temporary recruitment and workforce coordination across manufacturing, construction, logistics, warehousing, warehouse operations, skilled trades, and transportation environments and more. This role is responsible for sourcing, screening, interviewing, onboarding, and dispatching qualified workers while ensuring compliance with employment standards, immigration requirements, health and safety protocols, and AES onboarding processes. The role focuses on delivering efficient staffing solutions with strong attention to quality, retention, and client service.
Key Responsibilities
- Provide exceptional client service by managing temporary workforce, building strong client relationships, and acting as a trusted staffing partner to understand labour requirements.
- Manage the full-cycle temporary staffing process from client job order intake through candidate sourcing, screening, interviews, onboarding, dispatching, assignment management, extensions, and completion or termination of assignments.
- Partner with client contacts, supervisors, and hiring managers to understand hiring needs, production demands, skill requirements, safety expectations, and site-specific requirements to ensure successful placements.
- Travel regularly to client locations and work on-site as required to conduct check-ins, job site inspections, and client meetings; maintain strong client relationships, evaluate service levels, gather feedback, address concerns, and identify opportunities for improvement.
- Source, recruit, and maintain a pipeline of qualified temporary talent across construction, restoration, manufacturing, food & beverage, warehouse, logistics, and transportation industries, including labourers, production workers, forklift operators, AZ/DZ/Class G drivers, warehouse associates, and other skilled candidates through job boards, referrals, industry networks, social media, community partnerships, and targeted outreach.
- Manage temporary employee relationships throughout assignments by conducting check-ins, addressing attendance and performance concerns, supporting issue resolution, and ensuring a positive experience for both employees and clients.
- Support workplace health and safety compliance by coordinating WSIB injury reporting, incident documentation, and return-to-work processes while ensuring staffing practices align with the Employment Standards Act (ESA), Ministry of Labour (MOL) requirements, client policies, and company procedures.
- Maintain accurate ATS records, including candidate profiles, screening notes, client requirements, job orders, placements, availability, and recruitment activity, while monitoring staffing metrics such as fill rates, retention, attendance, client satisfaction, and account performance.
- Manage temporary employee timekeeping and payroll administration by collecting, verifying, and entering hours worked, resolving timesheet discrepancies, and collaborating with payroll, operations, and clients to ensure accurate payroll processing, client billing.
Qualifications
- Post-secondary education in Business, Human Resources, Marketing, or a related field (completed or in progress).
- Previous experience in recruitment, staffing, account management, customer service, B2B sales, or another client-facing role is required.
- Demonstrated ability to build strong client relationships, deliver exceptional customer service, and manage multiple client accounts in a fast-paced environment.
- Experience sourcing, screening, interviewing, onboarding, and managing candidates throughout the recruitment and assignment lifecycle.
- Strong proficiency with Applicant Tracking Systems (ATS), CRM platforms, Microsoft Office, and other technology-based tools. Experience with recruitment software and social media sourcing is an asset.
- Strong organizational, communication, and time management skills with the ability to prioritize competing demands while maintaining attention to detail.
- Valid Ontario G Driver's Licence and access to a reliable vehicle are required, as regular travel to client sites for meetings, workforce check-ins, site inspections, and recruitment activities is part of the role.
- Experience recruiting within construction, restoration, manufacturing, food & beverage, warehouse, logistics, transportation, or other industrial sectors, and using structured recruitment processes and interview guides, is considered an asset.
Skills & Competencies
- Strong willingness to learn and grow within recruitment, workforce solutions, and client services
- Excellent verbal and written communication skills
- Strong interpersonal and relationship-building abilities
- Excellent organizational, time-management, and multitasking skills
- Ability to work independently while managing competing priorities in a fast-paced environment
- Strong problem-solving, research, and analytical capabilities
- Professional, customer-service focused mindset with strong attention to detail
- Comfortable conducting interviews, candidate outreach, and client communication
- Proficient with Microsoft Office, email communication, and database/CRM systems
Knowledge Areas You Will Develop
- Recruitment and temporary staffing fundamentals
- Client relationship management and exceptional customer service
- Sales, business development, and account management
- Workforce planning and talent acquisition strategies
- Process mapping and operational workflow support
- Ontario Employment Standards (ESA), Health & Safety, and temporary workforce compliance
- Employer of Record (EOR) and PEO service models
- Manufacturing, construction, restoration, food & beverage, warehouse, logistics, transportation, and skilled trades workforce trends
What We Offer
- Competitive base salary plus performance-based bonus opportunities
- Salary range of $50,000 – $65,000 annually, depending on experience
- Cell phone allowance
- Comprehensive benefits package after 3 months of employment
- Two (2) weeks vacation
- Strong mentoring, professional development, and ongoing training opportunities
- Collaborative, fast-paced, and growth-oriented work environment
- Opportunity to work with both Canadian and international clients
- Career growth opportunities within a growing workforce solutions organization
Why Join Us
This is an excellent opportunity for an interested and enthusiastic student to gain exposure to sales and marketing operations, complex workforce solutions, and process improvement and automation in a practical workplace environment.
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