Hamilton, On Part time relief administrator Jobs – 2 Openings This Week

Systems and Scheduling Administrator
Beth Tikvah Foundation of Hamilton —Hamilton, ON
- $20–$23 an hour
- Full-time
- Data entry
- In-person
- Business
- Dental care
- Paid time off
Quick apply
2d
IT System Administrator
World Vision Canada —Mississauga, ON
- $80,000–$90,000 a year
- Full-time
- Hybrid work
- Computer Science
- Maintenance
- Windows
Quick apply

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Systems and Scheduling Administrator

Beth Tikvah Foundation of Hamilton
Hamilton, ON

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Job details

Permanent | Full-time
2 days ago

Benefits

Casual dress
Dental care
Paid time off
Employee assistance program
On-site parking

Skills

Staffing and workforce management systems
Data management software
Diploma of Vocational Studies
Employee relations
Post-secondary education
ACS
Data and database experience
Database administration
Schedule management
Data entry
Human Resources
Business
Communication skills
Analytics

Full job description

About Beth Tikvah Foundation of Hamilton

Beth Tikvah is a non-profit developmental services agency dedicated to providing residential, community integration, and independent living supports to adults with developmental disabilities. We are seeking a detail-oriented, proactive, and tech-savvy Systems and Scheduling Administrator to manage our organizational scheduling logistics and core databases.

Role Overview

Reporting to the Director of Services, you will be the administrative driver behind our daily and long-term scheduling framework. You will optimize master rotations, secure relief coverage, and maintain database integrity across our scheduling and compliance platforms (ComVida, Surge, and AIMS).

Key Responsibilities

Workforce & Master Scheduling: Build, maintain, and optimize daily, weekly, and 6-week master rotations within ComVida.
Shift Coverage & Call-Outs: Coordinate shift call-outs, fill urgent vacancies, and secure relief coverage in compliance with organizational policies and Collective Agreement provisions.
Requests & Leave Tracking: Process and track time-off requests, shift exchanges, and leaves of absence.
Database & Compliance Management: Audit mandatory staff training via Surge, update client/operational records in AIMS, and audit database accuracy across platforms.
Payroll Alignment & Reporting: Input and audit daily hours worked and schedule variances to support seamless payroll processing. Generate regular vacancy and scheduling analytics for leadership.

Qualifications & Experience

Education: Post-secondary diploma or degree in Business Administration, Human Resources, or a related field (minimum 2-year program).
Experience: 1–2 years of experience managing complex scheduling rosters and workforce databases, preferably within a multi-location, unionized, or healthcare/developmental services setting.
Software Proficiency: Strong proficiency with workforce scheduling software and databases; hands-on experience with ComVida, AIMS, or Surge is considered a strong asset.
Key Skills: Exceptional organizational ability, sharp attention to detail, calm problem-solving skills under time-sensitive shift demands, and strong professional communication skills.

How to Apply

Please submit your resume and cover letter directly through Indeed detailing your scheduling and database management experience.

Beth Tikvah is committed to providing an inclusive, accessible, and barrier-free workplace. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Pay: $20.00-$23.00 per hour

Benefits:

Casual dress
Dental care
Employee assistance program
On-site parking
Paid time off

Ability to commute/relocate:

Hamilton, ON L8S 1E6: reliably commute or plan to relocate before starting work (required)

Education:

AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

Schedule management: 1 year (required)

Work Location: In person

Quick apply

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Systems and Scheduling Administrator

IT System Administrator

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