Columbia Valley Freight Ltd. | Hybrid (Cranbrook, Invermere, or Calgary) | Independent Contractor
About Columbia Valley Freight
Columbia Valley Freight (CVF) is a federally regulated motor carrier operating across British Columbia and Alberta. We move LTL and FTL freight for customers who count on us to invoice cleanly, collect on time, and run a tight back office.
The Opportunity
We're looking for an experienced independent bookkeeper to take ownership of our full accounts receivable cycle on a contract basis. This is not an employee role — you'll operate as an independent contractor, set your own schedule within agreed deliverable windows, and bill CVF for hours worked.
You'll work primarily remotely from your own home office, with in-office days at one of our terminals (Cranbrook, Invermere, or Calgary — whichever works for you) when required for month-end, system reviews, or working sessions.
Scope of Work
You will own the full AR cycle for CVF, including:
- Invoicing — generate and send customer invoices within 24 hours of POD/BOL receipt
- Customer billing accuracy — verify rates, fuel surcharges, accessorials, and supporting documentation before invoices go out
- Collections — proactively follow up on accounts as they age, with calls and emails on accounts 30+ days overdue
- Aging reports — produce and review a weekly AR aging report with the General Manager
- Customer account reconciliation — resolve disputes, short-pays, and credit memos
- Month-end AR close — clean cut-off, aging snapshot, and handoff to financial reporting
This role is focused on AR only. Financial reporting, GL maintenance, payroll, tax filings, and CFO-level work are handled separately and are not part of this scope.
What We're Looking For
- Minimum 3 years of bookkeeping experience, with a strong AR focus
- Excellent collections skills — comfortable having direct, professional conversations with customers about overdue invoices
- High attention to detail on rates, accessorials, and supporting paperwork
- Strong organization — you can manage your own time, hit deliverable windows, and communicate proactively when something is off-track
- QuickBooks Online experience preferred (we'll train if you're strong on another platform)
- Trucking, freight, or logistics industry experience preferred — familiarity with TMS-to-accounting workflows, fuel surcharges, accessorials, and IFTA-adjacent considerations is an asset
- Comfortable working independently with structured weekly check-ins
- Located in BC or Alberta, with reliable transportation for occasional in-office days
Contractor Requirements
- You operate as a registered business or sole proprietor and invoice CVF for hours worked
- You carry your own equipment (laptop, phone, internet)
- You manage your own taxes, CPP, and any business insurance you carry
- You may work with other clients
- A signed independent contractor agreement will be required before work begins
Hours and Compensation
- 20–35 hours per week, with flexibility within agreed deliverable windows
- Hourly rate negotiable based on experience
- Monthly invoicing to CVF on standard 30-day terms
How to Apply
Submit your resume and a brief cover note through Indeed. Please include:
- Your years of bookkeeping experience and AR focus
- Software platforms you're proficient in
- Whether you have trucking or logistics industry experience
- Your business registration status (sole proprietor, incorporated, GST-registered, etc.)
- Your indicative hourly rate
We review applications as they come in and will reach out to qualified candidates for an interview.
Columbia Valley Freight is an equal opportunity employer. We thank all applicants for their interest; only those selected for an interview will be contacted.
Pay: $26,000.00-$60,000.00 per year
Application question(s):
- Software platforms experience?
- Trucking and Logistics experience
- business registration status ?
- hourly rate?
Experience:
- Bookkeeping: 3 years (preferred)
Work Location: Hybrid remote in Calgary, AB
