Bookkeeper/Administrator
Location: Kamloops, BC
Job Type: In Office
Reports To: Human Resources Generalist
Job Summary:
Altaya Specialized Home and Support Services (ASHSS) is seeking a detail-oriented and experienced Bookkeeper to manage financial transactions, maintain accurate records, and ensure compliance with financial regulations. The Bookkeeper will play a key role in supporting the financial health of our organization by overseeing accounts payable and receivable, payroll, and financial reporting.
In addition to bookkeeping responsibilities, this role includes administrative duties to support leadership and ensure the smooth operation of the office.
Experience with provincially funded programs, such as the Ministry of Children and Family Development (MCFD), is a strong asset.
Key Responsibilities:
Financial Management & Record-Keeping
- Maintain accurate financial records, including general ledger entries, reconciliations, and financial transactions.
- Record daily financial transactions and ensure they are posted correctly.
- Prepare and process invoices, payments, and reimbursements in a timely manner.
- Reconcile bank statements and accounts to ensure accuracy.
- Track and manage accounts payable and accounts receivable.
- Ensure proper financial tracking and reporting in accordance with provincial funding requirements.
Payroll & Employee Expenses
- Process employee payroll, ensuring accurate deductions and timely payments.
- Maintain records of employee hours, overtime, and benefits deductions.
- Prepare payroll tax reports and ensure compliance with employment tax laws.
Financial Reporting & Compliance
- Generate financial statements, including profit and loss statements, balance sheets, and cash flow reports.
- Assist in the preparation of annual budgets and financial forecasts.
- Ensure compliance with provincial funding guidelines (e.g., MCFD financial reporting).
- Support audits by preparing necessary documentation and responding to auditor inquiries.
- Assist with reporting requirements for government contracts and funding sources.
Administrative Duties
- Calendar management for leadership, including scheduling meetings, resolving conflicts, and taking meeting minutes.
- Assist in credit card reconciliation and expense tracking for leadership.
- Assist in preparing reports, presentations, and other business documents.
- Review and proofread financial and business materials for accuracy and professionalism.
- Support the organization of company events, conferences, and team-building activities.
- Assist with inventory orders from suppliers and track office supply levels.
- Monitor compliance with WorkSafeBC and provincial funding requirements by tracking documentation and deadlines.
- Assist with fleet management by tracking vehicle maintenance and documentation.
- Support Human Resources in maintaining employee records, background checks, and compliance documents.
- Act as a point of contact between leadership and internal/external stakeholders.
- Provide coverage for the Executive Assistant during periods of absence.
- Other duties as assigned.
Qualifications & Skills:
- Education: Diploma or degree in Accounting, Finance, Business Administration, or related field.
- Experience: Minimum of 2 years of bookkeeping experience, preferably in healthcare, social services, or nonprofit organizations.
- Experience with provincially funded programs (e.g., MCFD) is a strong asset.
- Proficiency in QuickBooks, Excel, and other accounting software.
- Strong understanding of GAAP (Generally Accepted Accounting Principles) and financial regulations.
- Administrative experience, including calendar management, report preparation, and compliance tracking, is an asset.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to manage confidential and time-sensitive information with discretion.
- Strong attention to detail and accuracy.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Valid BC Class 5 Driver’s License with a clean abstract.
Work Environment & Schedule:
- Office-based with potential for remote work flexibility.
- Typical work hours: 8am-4pm
- May require occasional overtime for reporting deadlines.
Compensation & Benefits:
- Pay Range: $24 - $30 per hour, based on experience and qualifications.
- Health and wellness benefits.
- Paid time off and statutory holidays.
- Professional development opportunities.
Job Types: Full-time, Part-time
Pay: $24.00-$30.00 per hour
Benefits:
- Company events
- Dental care
- Extended health care
- Flexible schedule
Application question(s):
- Do you have experience with provincially funded programs, such as the Ministry of Children and Family Development (MCFD)?
Experience:
- Bookkeeping: 1 year (required)
Location:
- Kamloops, BC V2H 1R4 (required)
Work Location: Hybrid remote in Kamloops, BC V2H 1R4
