About Us
We are a growing law firm in Ottawa that has been providing clients with exceptional legal services since 2016. Our team is collaborative, client-focused, and committed to building a supportive, respectful workplace where people can do their best work and continue to grow. As we evolve our operations structure, we are creating this dedicated billing and accounting role to help our financial operations run with precision, care, and strong service to our clients and team.
The Opportunity
This is a newly structured role at the heart of our firm's financial operations. You will help coordinate the billing and accounts cycle, from generating client invoices to supporting trust accounting requirements and following up professionally on receivables all while working closely with our external bookkeeper. You will be a trusted point of coordination in a busy law firm where accuracy, discretion, and attention to deadlines are highly valued.
What You'll Do
Client Billing, Trust Accounting & Coordination
- Generate and send client invoices from dockets using our practice management software (Clio)
- Maintain daily trust account ledgers in compliance with Law Society of Ontario requirements.
- Complete mandatory monthly trust reconciliations
- Issue trust deposit receipts and apply client payments accurately.
- Monitor WIP (work in progress) reports and flag aging matters to partners.
Collections & Accounts Receivable
- Monitor AR aging and follow up professionally and respectfully on outstanding accounts.
- Support the collections process, including payment arrangements and, where appropriate, draft collection correspondence for lawyer review
- Prepare weekly AR summary reports for partners.
- Coordinate write-off approvals with partners.
Accounts Payable, Payroll & Financial Administration
- Process vendor invoices and prepare cheques and EFT payments, in coordination with the external bookkeeper as needed.
- Code and process expense reports.
- Track disbursements and recoverable client expenses.
- Reconcile credit card statements monthly.
- Prepare monthly financial packages and liaise with our external bookkeeper on reconciliations, reporting, and year-end support.
- Coordinate bi-monthly payroll runs and CRA remittances, in coordination with our payroll providers or the external bookkeeper as appropriate.
- Prepare year-end accountant and bookkeeper files, including reconciliations, expense summaries, and year-end working papers, in coordination with the external bookkeeper/accountant (T4s, ROEs, and statutory filings are produced by the payroll provider)
- Coordinate annual Law Society of Ontario membership fee payments for lawyers.
What We're Looking For
Required
- 3+ years of accounting or billing experience in a law firm or professional services environment
- Firsthand experience with legal billing software (Clio, or similar)
- Solid understanding of trust accounting principles and LSO compliance requirements
- Strong proficiency in Microsoft Excel and Office 365
- Exceptional attention to detail and the ability to meet deadlines in work where accuracy matters.
- Ability to manage confidential financial and client information with discretion.
- Strong communicator who can follow up on outstanding accounts professionally, respectfully, and consistently
Nice to Have
- Bookkeeping or accounting education, or progress toward an accounting designation (CPA or equivalent)
- Experience with Ceridian/Powerpay payroll platforms
- Bilingual (English/French)
Why Join Us
- This is a newly created role, and you will shape how it is done.
- Collaborative team where your work is visible and valued.
- Competitive salary, benefits package, and practical support for your well-being and professional growth
- Stable, established firm with a strong client base and growth trajectory
- Direct access to firm leadership
- Supportive workplace culture with team communication, learning, and appreciation built into day-to-day work.
How to Apply
Please send your resume and a brief cover letter to:
[email protected]
Please use the subject line: Legal Billing & Accounting Coordinator Application
Applications are reviewed on a rolling basis until the role is filled.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
We are committed to an inclusive hiring process. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to support your participation.
Pay: $70,000.00-$75,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program
Work Location: In person
