Contribute to the effective delivery of programs and services by providing high-quality administrative and coordination support, while applying your oral French language skills in a collaborative team environment.
The Ministry of Labour, Immigration, Training and Skills Development, Eastern Region is looking for an Administrative Assistant to provide administrative, financial, and organizational support to the program manager.
We are committed to the advancement of safe, fair, and healthy relationships in the workplace and the broader community!
In this role you will:
- Prepare budget estimates and monthly budget reports, monitor in-year expenditures, provide input to update the financial system, provide purchasing and procurement services, and provide advice on most efficient use of financial and material resources
- Coordinate various activities and Freedom of Information (FOI) requests for the office
- Provide human resources support
- Provide a range of administrative support services for the unit
You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.
- knowledge of budget and accounting procedures, practices and financial information systems
- proven ability to prepare unit budget estimates, identify expenditure problems, monitor in-year expenditures, reconcile expenditure reports and prepare regular budget reports
- knowledge of administrative systems, policies procedures, practices and processes (e.g. accommodation, file retention, records management, correspondence tracking system)
- demonstrated experience working with word processing, spreadsheet, and presentation applications
- ability to prepare correspondence, reports and other information products
- ability to operate/maintain common office equipment
- ability to independently resolve a variety of administrative issues and recommend solutions
- ability to identify and prioritize issues for the attention of management or staff, addressing a number of issues concurrently
- you can detect and resolve expenditure issues, monitor/assess in-year expenditures, compile/analyze data to justify budget estimates and expenditures to prepare financial reports
- ability to coordinate, implement, prioritize work and meet deadlines
- oral and written communication skills to respond to inquiries, prepare correspondence and reports
- client service and relationship management skills to work with a variety of clients
- ability to liaise with senior staff and management to coordinate activities
- consultation skills to discuss expenditure issues and problems with management and staff
- ability to present options to decision-makers
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
- a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
- group health, dental, life and disability benefits
- a range of vacation and leave options
- an Employee and Family Assistance Program, which provides confidential counseling services
