Hybrid Work Schedule: Two meetings on site per month and the remaining time is remote / work from home. Flexible work hours.
Ottawa Shared Services Organization (OSSO) is seeking a permanent full time Financial Assistant to join our Finance Department. Under the direction of the Finance Manager, the Finance Assistant is responsible the processing and completion of key financial accounting functions on a timely basis for a minimum of one OSSO customer. The Finance Assistant is responsible for Accounts Payable, Accounts Receivable, Bank Reconciliations, and payroll processing. The Finance Assistant may provide support on more than one OSSO customer. The Finance Assistant will and respond and problem-solve finance queries in a professional and timely manner.
QUALIFICATIONS:
The minimum educational requirement is a post-secondary degree / diploma / certificate in Financial Accounting or related field.
A minimum of at least three years’ experience within the Finance environment with experience in Accounts Payable, Accounts Receivable and payroll.
ESSENTIAL DUTIES AND RESPOSIBILITIES:
Under the direction of the Finance Manager, the Finance Assistant will:
ACCOUNTS PAYABLE (includes debit and credit cards)
1. Complete all aspects of accounts payable cycle, using Sage or any other relevant software package to ensure vendors are paid on time.
2. Handle vendor accounts, group home petty cashes and cheque requisitions.
3. Code invoices and run online payments on a bi-weekly \ weekly basis or as required.
4. Seek approval for all account’s payables as per each OSSO customer’s policies and transfer funds as needed for Accounts payables.
5. Compile journal entries for all EFT transfers/PAD, online bill payments, vehicle mileage, utilities and petty cash replenishment.
6. Reconcile and post credit and debit card account reports.
7. Maintain and update Accounts payable electronic vendor files.
8. Reconcile Aged payables on a monthly basis, as need and follow up on old accounts.
9. Liaise with vendors such as Scotiabank, ARI, EFT support, ComVida, Telpay, Sage, etc.
10. Manage the electronic filing of invoices, payments and contracts related to the purchase of services/products.
ACCOUNTS RECEIVABLE
1. Complete all aspects of the accounts receivable cycle using Sage or any other relevant software package.
2. Prepare invoices on a monthly basis as required.
3. Liaise with client accounts.
4. Process and reconcile all Passport funding.
5. Maintain and update Accounts receivable electronic files.
6. Match payments to receivables and follow up on discrepancies.
7. Prepare and process deposits.
8. Draft rent receipt letters for clients.
BANK RECONCILIATIONS (if applicable)
1. Ensure all bank transactions are coded appropriately for all bank accounts.
2. Keep the bank accounts up to date in the financial system.
3. Assist in the treasury function as required.
4. Prepare the bank reconciliation on a timely basis for month end.
5. Seek approval for the bank reconciliations.
PAYROLL
1. Prepare and process payroll.
2. Deal with discrepancies in payroll hours.
3. Code and post payroll run report.
4. Set up garnishees and ensure payments are remitted.
5. Liaise with HR on any updates for payroll processing.
6. Prepare, reconcile, and process Payroll taxes, RRSP, MSPP, WSIB, EHT and other government remittances on a timely basis.
7. Prepare annual payroll reports and documents (T4s, T4 summary, T2200, T4A, ROEs, etc).
8. Ensure the payroll application records are kept up to date.
9. Respond to payroll queries from employees of OSSO customers.
10. Be familiar with any union collective agreements as required if applicable.
SKILLS/COMPETENCIES:
- Proven ability to work effectively in a team environment.
- Ability to manage time effectively while staying organized and methodical.
- Experience in non-profit accounting and unionized environment is an asset.
- Excellent verbal and written communication skills (English).
- Ability to maintain a high degree of confidentiality.
- Strong attention to detail and ability to pick up new concepts.
- Ability to adhere to strict deadlines in a fast-paced environment.
- Excellent skills in Microsoft Office Suite and Excel plus a general aptitude for technology.
- Proficiency with computerized accounting software such as Sage 50, QuickBooks, Sage 300.
- Possesses a high degree of accuracy and judgement.
- Excellent electronic filing skills. Must be able to identify the need and importance of documentation and its completion.
- Experience with payroll, HR and Scheduling software.
OTHER REQUIREMENTS
· A clear Police Records Check is mandatory.
Salary Range: $51,0070 to $63,884 plus paid vacation leave, sick leave, RRSP contributions and a full group benefit plan paid for by the employer.
WHO ARE WE?
Do you share a passion for the Non-profit sector? Excited to join an innovative social enterprise dedicated to supporting community agencies? Ottawa Shared Services Organization (OSSO) is a collaborative entity that provides essential Finance, HR, and IT services to multiple community organizations. Our mission is to ensure efficient, high-quality shared services that enhance operational effectiveness and allow our client organizations to focus on their core mandates. Our clients serve the most vulnerable people in Ottawa and contribute to building a better, more caring community.
We appreciate the interest of everyone who applies, only those chosen for an interview will be contacted.
OSSO is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace. We offer accommodation for employees with disabilities and we will work with you to meet your needs.
Please submit an updated resume and cover letter
Closing Date : Friday June 19,2025 at 4:00pm
Job Type: Full-time
Pay: $51,007.00-$63,884.00 per year
Benefits:
- Casual dress
- On-site parking
Flexible language requirement:
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Payroll: 3 years (preferred)
- Accounting: 3 years (required)
Work Location: Hybrid remote in Kanata, ON K2K 2B5
