Job Reporting to: Ontario Works/Housing Services, Program Manager
Salary: $23.80 – $28.19
This posting represents a current and active vacancy.
SUMMARY
Under the general direction of the Ontario Works/Housing Services Program Manager, this position provides secretarial, accounts payable/receivable and administrative services.
The CDSB vision is to further develop a district service environment that is responsive to community needs, which values the individuality of its residents, is respectful to all who receive and deliver services, and fosters personal and professional growth and teamwork among all employees.
KEY RESPONISIBLITIES OF POSITION
- Serve as a group leader for administration service activities within office.
- Process all housing applications, including intakes, updates and annual reviews.
- Assist with administrative duties for current Housing Portfolio, 1 Rent Supplement Project, and 1 Private Special Needs Non-Profit Portfolios.
- Serve as a liaison between office and internal CDSB departments.
- Assistance to ensure continuous, efficient process for administrative services.
- Prepare monthly summary of all rent transactions.
- Use of property management software.
- Post Accounts receivable transactions to Sub ledger.
- Facilitate/refer on-site property management user issues.
- To provide administrative backup to others including but not limited to Case Aide, and Maintenance Operational Clerk.
- Maintaining office supplies.
CORE COMPETENCIES
- Excellent communication skills to deal effectively with all levels of staff within the organization, as well as with suppliers and government contacts and to provide expert advice/guidance, develop strategies, clarify information and ensure adherence to policies and procedures
- Analytical thinking skills to systematically break down complex issues, to maintain up-to-date knowledge of legislation and communicate changes/train staff/deliver service and evaluate the delivery of services within established standards
- Versatility to adapt tactics to situations or to others’ responses, to determine innovative methods to generate funds within service contract and serve clients effectively
- Planning and organizational skills to develop and update programs, participate in strategic planning, develop collaborative partnerships with community service providers.
CORE VALUES
- Respect, collaboration, commitment, innovation, integrity, and accountability
EDUCATION & EXPERIENCE
- Experience in a property management environment
- Experience in a landlord-tenant environment
- Good interpersonal skills
- Ability to operate applied computerized systems, report requirements, editing and updating, verifying information correct
- Proficient with applied office information technology systems including Yardi, Excel
- Must be self-motivated, energetic, well organized with the ability to manage a varied time sensitive workload
- Diploma in office administration or business administration with related experience or a combination of education/experience acceptable to the employer
- Working knowledge of residential property management practices, including the Housing Services Act and Regulations, CDSB Housing Services policies, and residential leases
CONDITIONS OF EMPLOYMENT
- Satisfactory criminal records check
- Bilingualism in accordance with the French Language Services policy
WHAT WE OFFER
- Employer matched pension plan (OMERS)
- Employer sponsored group health benefits (including optical, dental, drug, and extended health benefits) for full-time employees
- Employee and Family Assistance plan, available to spouses and dependents
- Continuing education and professional development
- Flexible and compressed work week options are available
An Equal Opportunity Employer
The CDSB operates in accordance with the French Language Services policy.
The CDSB does not utilize artificial intelligence (AI) to screen, assess, or select applicants.
CDSB welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. The Cochrane District Services Board is committed to equity in its policies, practices, and programs.
The Board supports diversity in the work environment and ensures that applications from members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the diversification of our workplace are encouraged to apply.
Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy.
