kawartha lakes, on administrative assistant Jobs – 14 Openings This Week

Administrative Assistant - Expansion
Couchiching Family Health Team —Orillia, ON
- $43,000–$47,000 a year
- Weekends as needed
- Microsoft Office
- Administrative experience
- High school diploma or GED
Quick apply
7d
Administrative Support - Records and Information Management
City of Orillia —Orillia, ON
- $27.49–$29.06 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- SharePoint
Quick apply
Part-time Administrative Assistant
Lindsay Peterborough Movers & Storage Inc —Lindsay, ON
- $19–$21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Paid time off
Quick apply
21h
Post Office Assistant - Term
Canada Post —Coboconk, ON
- $20.54 an hour
- On call
- Sales
- English
- High school diploma or GED
1d
Administrative Assistant I, SMART Program - Full-time
VON Canada (Ontario) —Orillia, ON
- $19.61–$20.84 an hour
- Full-time
- Customer service
- Windows
- Microsoft Office
14d
Receptionist/Administrative Assistant
Kawartha Retirement Home Peterborough —Peterborough, ON
- $17.60 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Executive Assistant to the CAO
Township of Ramara —Brechin, ON
- $42.03–$49.17 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
- Disability insurance
Quick apply
12d
Communications and Administrative Coordinator
Frost Student Association —Kawartha Lakes, ON
- $27 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Designated paid holidays
Quick apply
11d
Administrator/Executive Assistant- Fire Protection
Stoic Fire Protection Inc —Orillia, ON
- From $34,500 a year
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply

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$25–$28 an hour
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7d

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Receptionist & Administrative Support Specialist
CMiC —Toronto, ON
In addition to receptionist duties such as handling incoming calls, messages, mail, and packages, you will provide administrative support across the…
$40,000–$60,000 a year
Quick apply
Administrative Assistant to the Director of Operations
Confidential —Caledon, ON
Valid driver's license and reliable transportation are considered assets. Answer and direct incoming phone calls and emails in a professional manner.
From $19 an hour
Quick apply
14h

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Administrative Assistant - Expansion

Couchiching Family Health Team
Orillia, ON

Quick apply

Job details

Permanent | Full-time
7 days ago

Skills

Post-secondary education
Microsoft Office
Administrative experience
High school diploma or GED
Organizational skills
EMR systems
Business
Communication skills

Full job description

HOOPP: The CFHT is a participating employer of the Healthcare Ontario Pension Plan (“HOOPP”).

Position: Administrative Assistant (1.0 FTE with benefits)

Reports To: Program Manager

Location: Orillia, ON

Position Summary:

The Administrative Assistant is an integral member of the Family Health Team (FHT), providing administrative support to ensure the efficient operation of the primary care office environment and advancement of the organization’s vision, mission, and goals.

The role supports an interdisciplinary team, including Nurse Practitioners and Primary Care Providers, through a range of organizational and communication-related tasks that contribute to effective clinic operations and service delivery. The Administrative Assistant applies an anti-oppressive, equity-informed lens in supporting a diverse patient population, including individuals facing systemic barriers.

This position may require flexible availability, including evenings, nights, and weekends as needed.

Why Join Us:
Join a collaborative primary care team environment where you will directly support an interdisciplinary team in delivering accessible, patient-centred care. Be part of a progressive organization committed to improving access, coordination, and continuity of care in alignment with Ontario Health’s Primary Care for All initiative.

Roles and Responsibilities:

Provide administrative support to primary care office operations and patient flow, including scheduling, reception, chart maintenance, and general coordination
Support daily patient flow and clinic activities, ensuring efficient movement through the office and smooth day-to-day operations
Support Nurse Practitioners and Primary Care Providers with administrative workflow needs
Coordinate patient communication, including appointment reminders, rescheduling, and follow up
Manage internal referrals and support timely patient access to care
Maintain accurate EMR documentation, data entry, and support reporting as required
Coordinate meeting and clinic logistics, including scheduling, preparation, and group support when required
Provide coverage across administrative functions during absences, peak times, and vacations
Perform general office duties including scanning, faxing, mail distribution, transcription, and supply ordering
Coordinate, generate and oversee the gathering of monthly information for reports to MOHLTC
Maintain current knowledge of policies and procedures
Maintain confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act by exercising a high level of care in protecting confidential and sensitive information of clients, their families, personnel and the FHT organization
Work in compliance with Health and Safety laws adhering to safe work practices and procedures established by the CFHT
Other duties as required

Skills/Knowledge Requirements:

Advanced proficiency in Microsoft Office, internet research, and electronic medical record (EMR) systems, including Telus PS Suite
Works well in a team environment and works collaboratively with all team members including physicians
Well developed communication skills, written and spoken
Demonstrated knowledge of culturally responsive practice, ability to work across difference and experience, supporting equity-deserving clients
Ability to work independently with minimum supervision
Ability to coordinate information and documentation for meetings and events, including meeting support
High degree of accuracy and attention to detail
Exercises good judgment and shows a willingness to take on new challenges
Demonstrate strong organizational skills with the ability to prioritize and maintain a variety of activities
Knowledge of the Family Health Team model an asset

Education/Specific Job Requirements:

Post-Secondary school diploma or degree in Medical Administration or Business Administration an asset
Certificate in medical terminology an asset
Ability to work evenings and weekends, if required
Experience with the EMR system - Telus PS Suite, is an asset
Police Record/Vulnerable Sector Check
It is a condition of your employment that you receive the necessary vaccinations to protect against infection of COVID-19, or any similar infectious diseases, which may be recommended by governmental and public health authorities from time to time.

Experience:

Three to five years administrative experience in a health care setting

Please submit cover letter and resume including position title in subject line to: [email protected]

The Couchiching Family Health Team supports diversity, equity and a workplace free from harassment and discrimination. The CFHT is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in our recruitment process, please advise the interview coordinator of any accommodations. The CFHT has an Accommodation Policy and Procedure to ensure you have access to a fair and equitable process. While we thank all applicants, only those contacted for an interview will be acknowledged.

Pay: $43,000.00-$47,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in kawartha lakes, on

Administrative Assistant - Expansion

Administrative Support - Records and Information Management

Part-time Administrative Assistant

Post Office Assistant - Term

Administrative Assistant I, SMART Program - Full-time

Receptionist/Administrative Assistant

Executive Assistant to the CAO

Communications and Administrative Coordinator

Administrator/Executive Assistant- Fire Protection

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