Permanent Position - Starting at 20 Hours/Week
Transitioning to Full-Time (35 Hours/Week) by March 31, 2027
$27.00/Hour - Lindsay, Ontario
The Frost Student Association (FSA) is looking for a creative, organized, and student-focused individual to join our team as a Communications & Administrative Coordinator.
This role combines communications, marketing, and office administration. You'll help tell the story of the FSA through social media, digital content, and promotional materials while supporting the day-to-day operations that keep our organization running smoothly.
You'll play an important role in helping students connect with the services, events, and opportunities available through the FSA.
This is a new and evolving position that will begin at approximately 20 hours per week and gradually transition to full-time as the role grows.
What You'll Do:
Communications & Marketing
- Create engaging content for social media, newsletters, digital screens, the website, and other communication channels.
- Design posters, graphics, infographics, and other promotional materials.
- Manage FSA's social media presence, maintain a content calendar, and coordinate regular communications that support events, services, and organizational priorities.
- Keep website content up to date and ensure information remains accurate and relevant.
- Monitor engagement and analytics to better understand what students are interested in and how they prefer to connect.
- Help tell the story of the FSA by promoting events, services, initiatives, and student opportunities.
- Work closely with staff, student leaders, and Board members to promote activities and increase student engagement across campus.
Administration & Office Support:
- Provide day-to-day administrative support to the FSA Board of Directors and staff team.
- Manage incoming and outgoing communications, including email, phone, and mail correspondence.
- Maintain accurate records, filing systems, and organizational documentation in both digital and physical formats while ensuring confidentiality and accuracy.
- Prepare and organize documents for external partners, vendors, service providers, bookkeepers, and consultants.
- Track invoices, receipts, forms, reports, and other documents to ensure records remain complete and organized.
- Monitor office supply levels and coordinate purchases when needed.
- Support general office operations and organizational workflows.
Student & Community Engagement:
- Assist with FSA events, outreach activities, and student engagement initiatives.
- Gather student feedback and help identify opportunities to improve communication and engagement.
- Represent the FSA professionally at campus and community events.
- Help foster a welcoming, inclusive, and student-focused environment through daily interactions with students, staff, and community partners.
What We're Looking For:
The ideal candidate will have:
- Strong written and verbal communication skills.
- Creativity and an eye for engaging digital content, storytelling, and design.
- Confidence using social media platforms, communication tools, and digital technology.
- Excellent organizational and administrative abilities.
- The ability to manage multiple priorities and adapt in a fast-paced environment.
- Attention to detail and a commitment to producing accurate, high-quality work.
- A collaborative, team-oriented approach and willingness to support others.
- Professionalism and discretion when handling sensitive or confidential information.
Qualifications:
- Two to four years of experience in communications, marketing, administration, or a similar role.
- Post-secondary education in Communications, Marketing, Business Administration, or a related field is considered an asset.
- We welcome applicants with an equivalent combination of education, training, skills, and relevant experience.
- Experience creating content and managing social media platforms for an organization or brand.
- Experience with data entry, recordkeeping, and administrative processes.
- Experience in a non-profit, membership-based organization, student association, or post-secondary environment is considered an asset.
Additional Assets:
Experience with any of the following would be considered an asset:
- Canva or similar graphic design platforms.
- Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint.
- Website content management systems.
- Social media management and scheduling tools.
- Basic photography, videography, and video editing.
- Experience supporting events, member engagement, or community outreach initiatives.
Compensation:
- $27.00 per hour.
- Position will begin at approximately 20 hours per week.
- Hours will gradually increase, with a target of 35 hours per week by March 31, 2027.
- Group benefits package will be provided upon transition to full-time status.
- Paid vacation and statutory holidays in accordance with applicable employment standards and FSA policies.
Working Conditions:
- Permanent position with hours increasing from part-time to full-time.
- Some evening and weekend work may be required to support events and special initiatives.
- Regular computer-based work in an office environment.
- Occasional lifting, event setup, and on-campus event support may be required.
About the FSA:
The Frost Student Association (FSA) represents and supports students at Fleming College's Frost and Haliburton campuses. We advocate for student interests, enhance campus life through events, services, and programs, and promote environmental and social sustainability across the student community.
As the student government, we work to ensure students have opportunities to connect, access support, build community, and make the most of their time at Fleming.
How to Apply:
Please submit your resume, cover letter, and up to three samples of relevant communications, marketing, design, or administrative work by June 30th, 2026.
Work samples may include social media content, graphic design projects, newsletters, website content, writing samples, photography, videos, promotional materials, or other examples that demonstrate your skills and experience.
The Frost Student Association is committed to building a diverse, inclusive, and accessible workplace and encourages applications from all qualified candidates. Accommodations are available throughout the recruitment process upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $27.00 per hour
Work Location: In person
