kawartha lakes, on executive & personal assistants Jobs – 4 Openings This Week

Executive Assistant to the CAO
Township of Ramara —Brechin, ON
- $42.03–$49.17 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Mileage reimbursement
- Disability insurance
Quick apply
12d
Administrator/Executive Assistant- Fire Protection
Stoic Fire Protection Inc —Orillia, ON
- From $34,500 a year
- Part-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply

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Personal Assistant to CEO
Charles MacPherson Associates Inc. —Toronto, ON
Full G license and Vehicle (required). Must be a confident, experienced driver with a clean driving record. Position Overview:* Seeking an experienced Personal…
$100,000–$185,000 a year
Quick apply
4d
Executive Coordinator
Resolution Staffing Inc —Port Hope, ON
As an Executive Coordinator, you will assist with administrative, research, coordination and operational tasks reporting directly to the CEO.
$28–$35 an hour
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18h

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Executive Assistant to the CAO

Township of Ramara
Brechin, ON

Quick apply

Job details

Full-time
12 days ago

Benefits

Extended health care
Mileage reimbursement
Disability insurance
Dental care
Paid time off
Company pension
Company events
Vision care
Life insurance
On-site parking

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
Administrative experience
Public Administration
Analysis skills
Project management
Business
Communication skills
Time management

Full job description

Welcome to Ramara Township, located in Central Ontario, just 90 minutes from the GTA. Nestled by Lakes Simcoe and Couchiching, we offer access to beautiful parks, beaches, and trails. We value our employees and promote a positive, collaborative workplace. Benefits include health coverage, an OMERS Pension plan, paid time off, and flexible work arrangements. Join us in making a difference in the community by applying for the EA to CAO position. We look forward to your application!

Core Responsibilities

Provide high-level, confidential administrative and organizational support to the Chief Administrative Officer (CAO)
Manage complex calendars, meetings, and appointments for the CAO
Prepare and coordinate meeting agendas, reports, minutes, and follow-up actions (Council, senior leadership, committees)
Draft and edit correspondence, reports, memos, and presentations
Conduct research and analysis to support municipal initiatives and decision-making
Maintain organized, confidential filing systems and office records
Monitor and administer the CAO’s operating budget
Project Management as assigned by the CAO
Provide administrative support to the Mayor and Members of Council as needed
Prepare and manage correspondence, proclamations, and official documents
Triage incoming inquiries, ensuring timely and appropriate responses based on sensitivity and priority
Assist with preparation of confidential Council materials
Liaise with government officials, media, internal departments, and external stakeholders
Support corporate communications in collaboration with Communications staff
Respond to public inquiries with professionalism and alignment to municipal protocols
Prepare public notices, announcements, and website content
Handle sensitive, legal, and confidential information with discretion and integrity
Ensure compliance with relevant legislation, including privacy and occupational health and safety requirements
Adhere to Code of Conduct and maintain awareness of best practices and regulatory changes
Represent the municipality in a professional, customer-focused manner

Experience, Qualifications & Skills

Diploma or degree in Public Administration, Business Administration, or a related field (equivalent experience may be considered)
Experience in a municipal setting (approximately five years) with demonstrated understanding of municipal operations and administrative/project experience is desirable but not required.
Experience in project management and/or policy development is considered an asset
Completion of, or enrollment in, the AMCTO Municipal Administration Program is an asset
Strong organizational, time management, and multitasking abilities
Excellent verbal and written communication and interpersonal skills
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and internet applications
Demonstrated ability to handle confidential and sensitive information with discretion
Strong analytical, problem-solving skills, and attention to detail
Ability to work both independently and collaboratively in a team environment
Knowledge of municipal governance, policies, and procedures is an asset
Valid Class “G” Ontario driver’s licence and access to a reliable vehicle
Successful completion of a Criminal Record Check prior to employment (at candidate’s expense

Pay: $42.03-$49.17 per hour

Benefits:

Company events
Company pension
Dental care
Disability insurance
Extended health care
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

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executive & personal assistants jobs in kawartha lakes, on

Executive Assistant to the CAO

Administrator/Executive Assistant- Fire Protection

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