kelowna, bc executive assistant to ceo Jobs – 5 Openings This Week

Operations EA
Martell Ventures —Kelowna, BC
- $80,000–$90,000 a year
- Google Suite
- Administrative experience
- Communication skills
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Executive Assistant
Canco Petroleum —Kelowna, BC
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Travel
- Dental care
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Operations EA

Martell Ventures
Kelowna, BC

Quick apply

Job details

8 days ago

Skills

Google Suite
Slack
Administrative experience
Project management software
Communication skills

Full job description

On-Target Earnings: $80,000 - $90,000 CAD OTE

Location: Kelowna, BC

About Martell Group

The Martell Group exists to build people, brands, and ventures that create meaningful impact. Across our four companies, we combine audience, operators, and execution to launch scalable products and empower ambitious leaders in Media, B2B SaaS, and AI.

Founded by serial entrepreneur and investor Dan Martell (investor in Udemy, Intercom, and Unbounce), we're building a company that values leadership, growth, and simplicity, and we're looking for people who live those values too.

Our goal is to attract world-class talent and align people where their impact is greatest. When you apply to Martell Group, you'll automatically be considered for all open roles across our companies, not just the one you applied for.

Why you shouldn't work here – Radical Transparency from our CEO

About the Role

We are hiring an Operations EA to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office.

You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio.

What You'll Do

Support daily operations by managing schedules, internal communications, and task coordination
Prepare meeting materials, agendas, notes, and track operational action items
Maintain organized systems in Google Suite, Notion, and project management tools
Assist in developing and improving operational processes and documentation
Coordinate with founders, partners, and internal teams for logistics or project support
Use AI tools and automation to streamline repetitive tasks and workflows
Help maintain on-site operations, office organization, supplies, and general administrative functions
Handle confidential and sensitive information with discretion

What You Bring

Required

3+ years as an EA, Administrative, or Operations Coordinator role
Tech-savvy with the ability to learn and leverage AI tools
Strong proficiency in Google Suite, Slack, Notion, and project management software
Excellent written and verbal communication skills
Exceptional attention to detail, organization, and follow-through
Ability to manage multiple tasks and priorities in a fast-paced environment
Strong operational mindset. You like efficiency, structure, and clear processes

Preferred

Operations or project coordination experience
Experience in process creation, documentation, or workflow optimization
Previous experience in a fast-moving, high-growth environment

Quick apply

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