Kentville, Ns Administrative coordinator Jobs – 3 Openings This Week

Coordinator Support Administrator
White Rock Mechanical Services —Kentville, NS
- From $22 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
EA and Communication Coordinator
New Minas Recreation —New Minas, NS
- $56,000–$64,000 a year
- Full-time
- Customer service
- Research
- Microsoft Office
- Paid time off
Quick apply
Care Coordinator
Lifemark Health Group —Berwick, NS
- Medical office experience
- Organizational skills
- EMR systems
Quick apply

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Administrative Professional
Compassionate Connections Inc. —Lunenburg, NS
Process payments, invoices, and insurance documentation. Answer phones, emails, and client inquiries. Previous administrative or medical office experience (…
$24–$29 an hour
Quick apply
Dental Administrator
OMFS Inc —Berwick, NS
Handle phone calls and inquiries kindly and professionally. Assist with insurance verification and claims processing.
$25–$27 an hour
Quick apply
5d

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Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
Manage credit card reconciliations and expense reporting for the CEO and designated household team members. Secure Your Future: With our RRSP matching program,…
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Facility & Office Administration Coordinator
Suzuki Canada —Barrie, ON
Ability to drive company vehicle and provide Valid Driver’s license and acceptable Driver’s Abstract. Process incoming/outgoing mail- date stamp, log &…
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Coordinator Support Administrator

White Rock Mechanical Services
Kentville, NS

Quick apply

Job details

Full-time

Skills

Customer service
Customer appointment booking
Administrative support experience
Filing
Microsoft Office
Administrative experience
File scanning and digitization
Customer service orientation
Data entry
Cleaning
Construction experience
Ordering supplies
Communication skills
Client interaction
Time management
Office experience

Full job description

Job Summary:

Coordinator Support Administrator Position Summary

The Coordinator Support Admin is the central support role for White Rock Mechanical's office operations. This position helps keep work flowing efficiently by supporting all departments with customer service, scheduling, billing, safety administration, documentation, and general office coordination.

Key Responsibilities

Answer and filter incoming phone calls.
Assist with scheduling service calls and installations.
Assist with service work order billing and invoicing.
Provide administrative support to the HVAC, Plumbing, Service, and Accounting teams.
Assist with purchase orders and material ordering as required.
Maintain customer files, job documentation, and data entry.
Maintain safety documentation, COR records, inspections, training records, and compliance paperwork.
Prepare, scan, upload, and organize digital and paper records.
Assist with customer follow-up and general office correspondence.
Maintain office supplies and coordinate ordering as required.
Help maintain a clean, organized, and welcoming office environment for customers and staff.
Provide vacation and workload coverage across office departments.
Help maintain efficient office workflows and ensure tasks are completed accurately and on time.

Qualifications

Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Exceptional customer service and communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficient with Microsoft Office and business software (Maestro experience is an asset).
Experience in office administration, construction, or mechanical contracting is considered an asset.
Positive, adaptable, and team-oriented.

Job Type: Full-time

Pay: Competitive compensation with potential for professional growth and benefits

Expected hours: 7:30am - 4:00 or 8am -4:30 Monday to Friday.

Job Type: Full-time

Pay: From $22.00 per hour

Work Location: In person

Quick apply

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administrative coordinator jobs in kentville, ns

Coordinator Support Administrator

EA and Communication Coordinator

Care Coordinator

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