Competition Number: J0526-0754
Position Title: Pathology Education Coordinator
Position Number (Final): 00507629
Vacancy Type: Existing Position
Employee Group: Support Staff - USW Local 2010
Job Category: Academic Support and Student Services
Department or Area: Pathology & Molecular Medicine
Location: Kingston, Ontario, Canada (On-site)
Salary: $53,593.00 - $65,358.00/Year
Grade: 06
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: May 28, 2026
Closing Date: June 11, 2026
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.
A Brief Overview
The Pathology Education Coordinator provides administrative support for the day-to-day operation of the residency program. Under the direction of the Program Director, the incumbent responds to the specific needs and inquires of faculty, residents, and medical students as they relate to recruitment and admissions processes; resident rotation scheduling, resident assessments and faculty and rotation evaluation processes. The coordinator also provides administrative support for the Program, Program Director, Residency Program Committee, Competency Committee, Academic Advisors and resident trainees within the Department and/or trainees/medical students rotating through the department. Required duties/responsibilities may include but are not limited to: Prepare correspondence, reports; organize and schedule resident rotation schedules, resident and medical student electives and observerships, appointments, meetings, departmental educational sessions/seminars/visiting lecturers/research day/celebrations, prepare agendas/minutes; maintain records and residents files; track absences, prepare and coordinate exams and results; use Elentra to manage the set-up, distribution and reporting of resident assessments, faculty and rotation assessments; use MTD tracker to report and verify accuracy of data on a quarterly basis; coordinate the CaRMS (Canadian Residency Matching Service) interview process and follow-up; prepare and coordinate resident orientation and program reviews; and liaise with KHSC and stakeholder organizations such as PGME office, KHSC medical affairs, College of Physicians and Surgeons, and PARO (the Professional Association of Residents of Ontario). The incumbent should be familiar with the Royal College Accreditation Standards and relevant components of the PARO contract. The incumbent may also provide administrative support for other departmental education needs as well as other departmental education programs as directed by the Department Head and/or Administrative Manager to whom the incumbent reports. The successful applicant is expected to have 5 years of experience working in medical education.
This position coordinates program logistics including intake, ongoing communications, and scheduling. This position acts as an advisor to students including applications, admissions, enrollment, course selections, transfers, accommodations, course materials, exam issues and eligibility to graduate. This position provides administrative support to the department including meeting coordination, agendas, minutes, updating records, and mail distribution. This position also acts as the first point of contact and administers and records scholarships, bursaries, and awards, and performs accounting and bookkeeping activities including accounts payable, expenses, awards, records, and reports.
What you will do
- Coordinates program logistics including intake, fee collection, ongoing communications, monitoring attendance, and scheduling.
- Acts as an advisor to students including applications, admissions, enrollment, course selections, transfers, accommodations, course materials, exam issues and eligibility to graduate.
- Acts as the first point of contact and administers and records scholarships, bursaries, and awards.
- Provides administrative support to the department including scheduling, coordinating meetings, room and equipment booking, agendas, minutes, updating records, mail distribution, office supply inventory, and transcription review.
- Coordinates events including school fairs, orientations, information sessions, webinars, seminars, training days, lectures, debates, conferences, award presentations, parties, social functions, and fundraising activities.
- Coordinates communications, including announcements, routine correspondence, website updates, and, promotional materials.
- Collects, records and enters grades.
- Generates statistical data for enrolment purposes.
- Updates and maintains course websites.
- Coordinates domestic and international travel for staff.
- Other duties as required in the support of the department and/or unit.
Required Education
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
Required Experience
- More than 2 years and up to and including 3 years of experience.
Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.
The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.
The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].
