Title: Research Data Coordinator
Department: Cancer Clinical Research
Hours of work: Temporary Full-Time Position (Approximately 6 months)
Day Shifts: 0800-1600, 0830-1630
Pay Band: BAND K $29.56 - $32.76
Union: CUPE
Location: Kingston General Hospital Site
DESCRIPTION:
The Research Data Coordinator (RDC) will be primarily responsible for liaising withinternal/external contacts and research study participants to obtain and ensure research data is accurate and entered in a timely manner. The RDC is also responsible for responding to any data queries and any other research/trial related duty assigned or data abstraction for any internal QI/QA projects. Within this role, the RDC works collaboratively with the research team/department to ensure all aspects of the research studies that are essential to ensure human subject protection and reliability of trial results are in compliance with applicable policies, procedures and regulations.
Within this role the employee is accountable for contributing to the delivery of the Kingston General Hospital strategy. As an employee, one must demonstrate an awareness of and be responsible for actively promoting and supporting patient and family centered engagement and care in all we do.
DUTIES & RESPONSIBILITIES:
- The Employee will adhere to the worker responsibilities as set out in the Occupational Health & Safety Act, hospital safety policies, and dept/unit established procedures at all times. Where possible, take corrective action to address a hazard, otherwise report the unresolved hazard, dangerous circumstance, unsafe situation to self, other co-workers or the community, to their supervisor. Should the employee suffer a workplace injury or illness, he/she will advise their supervisor; actively participate in identifying and resolving the underlying cause(s), and participates in early and safe return to work as per Workplace Safety & Insurance Act.
- Understands and is familiar with all pertinent KGH policies and procedures including those relating to workplace conduct. Complies with the KGH Commitment to uphold the Workplace Conduct and Reporting of Inappropriate
- Conduct policy and behaves in a manner that is consistent with the guiding principles and expectations.
- Liaises with internal and external contacts (e.g. Investigators, research team members, and outside health professionals such as family doctors and other healthcare organizations) to obtain and verify information on test(s) results, side effects, or status of the research study participants, as needed in preparation for research data entry.
- Review of clinical and research charts in order to identify data, including test results and medical reports, required to be entered, accurately verified and submitted in research study electronic data capture (EDC) systems or for internal QI/QA projects, in timely manner. If required, anonymization of source documents, DICOM images or other information must be double-checked prior to submission.
- Investigate and accurately respond to data queries received from external agencies on previously submitted research data, including any following up actions outlined in monitoring/audit visit letters. Identify and notify the research sponsor of corrections required with data entries errors made by the sponsor (Eg. incorrect laboratory test ranges, etc.)
- Provide input and participate in internal quality assurance programs and provide a variety of administrative and clerical support services including, but not limited to, preparing for monitoring, audit and inspection visits.
- Quality Assurance: Once anonymization process is completed by research staff, reviews radiology files/DICOM images or other source documents containing patient health Information. Determines if anonymization was fully completed. Provides feedback to staff when anonymization was unsuccessful. Provides written confirmation when anonymization is successful, allowing for release of information to external vendors. QA process ensures privacy breaches are avoided for research studies.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the job.
BASIC QUALIFICATIONS:
- General degree (i.e. B.Sc.) including or equivalent combination of education and experience.
- Successful applicant must complete good clinical practice (GCP) certification upon hire and recertification as required
- A minimum of 1 year of clinical research experience conducting investigational drug trials within the last 5 years involving research data entry/query experience
- Proficiency in Medical terminology
- Demonstrated computer proficiency with Windows-based applications and effective use of the Microsoft Office Suite (Word, Excel, Outlook).Demonstrated knowledge of clinical charting and health record systems
- Demonstrated ability to work independently with minimal supervision
- Excellent analytical and organizational skills with ability to prioritize workload appropriately and utilize workload tracking systems
- Ability to manage several research studies and complete work in a multi- task, multidisciplinary area, and fast-paced environment.
- Excellent interpersonal skills and demonstrated ability to communicate effectively, courteously, and tactfully and cope with emotional situations
- Ability to provide high attention to detail to ensure accuracy and adherence to operating procedure requirements including meeting multiple deadlines as specified.
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.
PHYSICAL REQUIREMENTS:
The applicant must be able to meet the physical requirements of the position.
KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.
Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.
Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.
We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.
