kingston, on dental office manager Jobs – 2 Openings This Week

Office Administrator
Baldwin Brothers —Kingston, ON
- From $25 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
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10d

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Office Administrator

Baldwin Brothers
Kingston, ON

Quick apply

Job details

Permanent | Part-time
10 days ago

Benefits

Casual dress
Flexible schedule
On-site parking

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Filing
English
Microsoft Office
Administrative experience
QuickBooks
Data entry
Organizational skills
Computer skills
Multi-line phone systems
Typing
Construction
Clerical experience
Office management
Proofreading
Phone etiquette
Document management
Bookkeeping
Class G Licence
Office experience

Full job description

Overview
We are seeking a highly organized and professional Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions across various departments. This role offers an excellent opportunity for individuals with strong clerical skills and experience in office management to contribute to a dynamic work environment. Allows for flexibility in schedule, individual responsibility and the chance to work with a team that values work life balance, honesty, integrity and self improvement. In person required however site travel and work from home will be appropriate at times.

Duties

Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing systems, document proofreading, and ensure proper organization of all administrative files
Provide customer support by addressing inquiries via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
Assist with bookkeeping tasks, including invoicing and expense tracking
Coordinate appointments, meetings, and calendar management for executive officers
Perform general clerical duties such as typing correspondence, preparing reports, and maintaining office supplies

Requirements

Proven experience in office administration or clerical roles, preferably within medical or dental offices
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
Strong computer skills with the ability to perform data entry accurately and efficiently
Excellent organizational skills with attention to detail in proofreading and document management
Experience with multi-line phone systems and front desk responsibilities
Ability to handle customer service interactions professionally and courteously
Strong typing skills with a focus on accuracy and speed
Knowledge of bookkeeping practices related to invoicing and expense management is a plus
Previous experience in construction oroffice environments is desirable but not required
Ability to multitask effectively in a fast-paced environment and demonstrate excellent phone etiquette

This position offers a rewarding opportunity for an organized professional to contribute their administrative expertise within a family owned and operated busines.

Pay: From $25.00 per hour

Benefits:

Casual dress
Flexible schedule
On-site parking

Language:

English (required)

Licence/Certification:

Class G Licence (preferred)

Work Location: Hybrid remote in Kingston, ON K7K 6Z3

Quick apply

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