kingston, on human resources administrator Jobs – 8 Openings This Week

Human Resources Administrator
Cancoil Thermal Corporation —Kingston, ON
- $25.48 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Forklift
Quick apply
11d
Office Administrator
Dillon Consulting Limited —Kingston, ON
- $57,858–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
- Employee assistance program
- Flexible schedule
12d
Administrative Assistant
Defence Construction Canada —Kingston, ON
- $59,891–$77,856 a year
- Microsoft Excel
- English
- Microsoft Office
- Disability insurance
- Dental care
1d
Academic Compensation Specialist
Queen's University —Kingston, ON
- $78,796–$97,774 a year
- Monday to Friday
- Hybrid work
- Word processing
- Writing skills
- Research
Supply Office Administrator
Algonquin and Lakeshore Catholic District School Board —Greater Napanee, ON
- $26.05–$28.06 an hour
- On call
- Microsoft Office
- Administrative experience
- High school diploma or GED

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3d

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Human Resources Administrator

Cancoil Thermal Corporation
Kingston, ON

Quick apply

Job details

Permanent | Full-time
11 days ago

Benefits

Extended health care
RRSP match
Company events
On-site parking

Skills

Microsoft Excel
Microsoft Outlook
Ceridian
Post-secondary education
Forklift
Administrative experience
Dayforce
Organizational skills
HRIS

Full job description

Purpose and Scope

The Human Resources Administrator provides administrative and coordination support to the Human Resources department, ensuring the accurate processing, tracking, and maintenance of employee records, training documentation, and HR transactions. This role supports high‑volume hiring activity and ongoing workforce administration by maintaining compliance, accuracy, and confidentiality across HR processes.

Organization Relationship

The Human Resources Administrator reports to the Human Resources Manager and works closely with HR team members, departmental supervisors, payroll, and union representatives. This position does not involve direct supervisory responsibility.

Working Conditions

Office-based role with regular use of computers, printers, scanners, and laminating equipment
Frequent handling of confidential employee information
Periods of increased workload during hiring surges, onboarding cycles, and review periods
Routine use of HRIS, scheduling, and tracking systems (including Dayforce)

Responsibilites

Scan, file, and maintain employee documentation, including new hire packages, completed disciplinary records, and training files
Add scanned documents accurately to employee files and ensure records are current and complete
Print training files and maintain organized hard-copy records where required
Update and maintain training file trackers, forklift and hoist certification trackers, and performance review trackers
Prepare and assemble probation completion packages, supporting a high-volume onboarding environment
Scan and distribute union enrollment forms as required
Process payroll discrepancy forms and assist with related documentation
Administer employee boot and eyeglass claims in accordance with company programs
Print and laminate forklift and hoist licenses
Maintain tool assignment documentation
Schedule interviews for selected candidates and support recruitment coordination
Update employee schedule rotations and load overtime schedules in Dayforce
Perform routine shredding of confidential or time-expired documents
Provide general administrative support to the HR department as required

Education and Training

Post-secondary education or certification in Human Resources, Office Administration, or a related field preferred
Prior experience in an HR or administrative support role is an asset
Working knowledge of HR record-keeping, confidentiality requirements, and document management
Experience using HRIS platforms (e.g., Dayforce), spreadsheets, and trackers preferred
Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment

Pay: $25.48 per hour

Benefits:

Company events
Extended health care
On-site parking
RRSP match

Application question(s):

Are you located in Kingston ON?
Are you able to work on-site Monday to Friday?
Will you require AODA accommodation during the recruitment process? If so, please let us know how we can assist you!
Do you, or will you require sponsorship to continue working in Canada?
Do you have exceptional Excel and Outlook skills?

Work Location: In person

Quick apply

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human resources administrator jobs in kingston, on

Human Resources Administrator

Office Administrator

Administrative Assistant

Academic Compensation Specialist

Supply Office Administrator

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