Senior Administrative Assistant, Vice President & Chief Information Officer (CIO)
CIO Portfolio | Non-Union | Full-Time | Kingston, ON
Salary: Class 3 – $67,901.93 – $81,482.90 per year + comprehensive benefits & pension
Make an Impact Where Innovation Meets Care
Kingston Health Sciences Centre (KHSC) is seeking a highly skilled and proactive Senior Administrative Assistant to support the Vice President & Chief Information Officer (CIO) and the dynamic CIO Portfolio. This is a unique opportunity to contribute to a forward-thinking team driving digital transformation, clinical informatics, information security, and data innovation across one of Ontario’s leading healthcare organizations.
If you thrive in a fast-paced environment, excel at managing competing priorities, and are passionate about supporting senior leadership and advancing healthcare innovation—this role is for you.
About the Role
Reporting to the Vice President & CIO, you will provide senior-level administrative and operational support to both the VP & CIO and the broader CIO leadership team. You will play a critical role in ensuring the smooth coordination of portfolio activities, enabling leaders to focus on advancing strategic priorities that improve patient and family-centred care.
Working with a high degree of independence, you will anticipate needs, coordinate priorities, and ensure effective communication and workflow across a complex and evolving portfolio.
What You Will Do
- Executive & Portfolio Support
- Coordinate and support day-to-day operations, projects, and portfolio initiatives
- Track deliverables, monitor deadlines, and follow up on key actions and commitments
- Calendar & Meeting Management
- Manage complex executive calendars, prioritize requests, and resolve scheduling conflicts
- Coordinate meetings, travel, and events, including logistics, materials, and follow-up
- Operational Coordination
- Support financial and administrative processes including expense claims, contracts, invoices, requisitions, and reporting
- Maintain organized filing systems and recommend improvements to enhance efficiency
- Stakeholder Communication
- Serve as a key point of contact, managing inquiries and directing requests appropriately
- Facilitate communication across internal teams and external partners
- Project & Event Support
- Assist with committees, special projects, and events
- Support the development of communication materials and event coordination
- Collaboration & Team Support
- Participate in administrative communities of practice
- Provide cross-coverage and support to other executive and senior administrative assistants
About the CIO Portfolio
The CIO Portfolio is responsible for advancing technology and innovation across KHSC, including:
- Clinical Information Systems & Business Systems
- Technology Services & Infrastructure
- Information Security
- Clinical Informatics & Clinical Engineering
- Project Management Office
- Data Analytics & Business Intelligence
- Compliance, Risk & Privacy
What You Bring
Education & Experience
- 3-year college diploma (required); university degree preferred
- Minimum 5 years of progressive experience supporting senior leaders in a complex environment
- Experience managing a high-volume, fast-paced office or supporting complex projects
Key Skills & Attributes
- Exceptional organizational, time management, and prioritization skills
- Strong judgment, critical thinking, and attention to detail
- Ability to manage multiple priorities with minimal supervision
- Excellent communication and interpersonal skills
- High level of professionalism and discretion with confidential information
- Proven ability to anticipate needs and adapt quickly in a dynamic environment
Technical Skills (Preferred)
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, Copilot)
- Experience with systems such as SAP, KRONOS, WebEx, Adobe Pro, Citrix and other enterprise tools
Why Join KHSC?
- Work at the forefront of healthcare innovation and digital transformation
- Collaborate with senior leaders shaping the future of care delivery
- Be part of a culture that values compassion, inclusion, and continuous improvement
- Access competitive salary, pension, and comprehensive benefits
Additional Requirements
- Satisfactory Criminal Reference Check and Vulnerable Sector Screening
- Ability to meet the physical demands of the position
- Proven ability to maintain regular attendance
Our Commitment
At KHSC, we are committed to fostering a workplace that reflects the diversity of the communities we serve. We encourage applications from all qualified individuals and are dedicated to providing an inclusive and accessible recruitment experience.
If you’re ready to contribute to meaningful change in healthcare and support a portfolio at the leading edge of innovation, we want to hear from you.
Pay: $67,901.93-$81,482.90 per year
Benefits:
- Commuter benefits
- Company pension
- Dental care
- Extended health care
- Flexible schedule
- Vision care
- Wellness program
Work Location: On the road
