Company Overview: Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments.
Primary Responsibilities
This role oversees the management of office and retail properties. The PM takes ownership of all aspects of managing the portfolio, with a focus on building strong relationships with all stakeholders – owners, tenants, contractors, and the community. Lead by the PM, the site team ensures the daily operations of the site supports the tenant’s business goals, and the building systems are properly maintained for longevity and efficiencies. The PM is supported by a Property Administrator who manages AR and AP, as well as the Operators at various sites.
Financial Duties: Reporting & Budgeting
- Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as per the client requirements;
- Coordinate preparation of capital plan (1-5 year and 10 years);
- Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
- Manage all aspects of budgetary expenditures during the year;
- Preparation of variance analysis on a monthly and ad hoc basis as required;
- Ensuring proper work order and invoice approval procedures are maintained;
- Review and approve purchase orders and invoices for work performed at the property;
- Review and monitor tenant invoices, accounts receivable and correspondence;
- Liaise with accounting team to ensure accuracy and timely delivery of all client reports.
Operations Oversight
- Develop key relationships with client representatives and stakeholders and manage all communications;
- Maintain close working relationships with tenants and oversee resolution of any tenant issues;
- Perform regular inspections of the property to ensure high standards of cleanliness, maintenance and security are maintained and initiate corrective actions as needed;
- Oversee rectification of day-to-day property management issues;
- Procure all third-party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required; client in compliance with all governmental regulations;
- Attend regular meetings with clients, stakeholders and tenants;
- Manage/Oversee both capital and construction projects, both planned and unplanned, as approved by ownership;
- Manage all administration duties at the property including any administrative staff;
- Ensure compliance with all applicable government regulations;
- Develop risk management programming for the property;
- Manage and oversee emergency situations;
- All other duties as required.
Requirements
The ideal candidate for this position will have the following background:
- Minimum 5 years of commercial property management experience;
- Experience preparing property budgets;
- Strong written and verbal communication skills;
- Experience coordinating capital and construction projects;
- Organized, with the ability to prioritize and work well under pressure;
- Strong team player able to work with many levels of staff and client stakeholders;
- Post-secondary education, and ideally working on or completed RPA or CSM;
- Proficient in MS Office including EXCEL, WORD, OUTLOOK and TEAMS;
- Experience with YARDI or other property management accounting systems is an asset.
Work Location: In person
Job Types: Full-time, Permanent
Pay: $90,000.00-$110,000.00 per year
Work Location: In person
