Position Title: ACCOUNTING CLERK
Reports to: Manager, Finance
Job Overview
Reporting to the Manager, Finance, the Accounting Clerk is responsible for providing support to the Haisla Nation’s Finance Department, including duties related to purchasing, accounts payable, accounts receivable, bank reconciliations, and administrative support, thus ensuring the accurate processing and recording of financial transactions.
Organizational Status
The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532 living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.
Duties & Responsibilities
This is a job description for all accounting clerks. Your primary responsibilities areas are highlighted with an asterix (*).
(*) General Ledger and Administration:
- Prepare and record transactions in the accounting system, e.g. journal entries.
- Track and administer journal entries, new department requests, meeting notes, finance internal logs.
- Assist with budgeting and regular reporting process, support variance analysis process.
- Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.
(*) General Accounting Duties:
- General accounting, including month end and annual procedures.
- Record and track expenses and revenue.
- Reconcile GL accounts.
- Assist with developing procedures in relation to financial transactions.
- Assist with annual audit.
- Provide financial support to Program Area managers.
- Assist with analysis of Program Area financial information – example -variance analysis.
- Recommend and implement improvements to accounting systems and management practices.
- Provide backup, as needed, for the Finance Department for other accounting clerks.
(*) Compliance and Documentation:
- Maintain accurate financial records for audit and internal review purposes.
- Ensure that deadlines are met.
- Review agreements for program areas to ensure compliance.
- Assist in financial capacity development of the Finance Department employees and Program Managers.
- Ensure accuracy and compliance to accounting standards, procedures and internal controls.
- Communicate timely and professionally with internal and external stakeholders.
Accounts Receivable:
- Prepare and issue invoices.
- Track and follow-up on outstanding accounts receivable; collections.
- Document and record cash receipts and bank deposits accurately.
- Reconcile revenue to funding agreements, follow up on discrepancies.
Purchasing:
- Assist Haisla Nation staff with purchase order requests.
- Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.
- Centralized purchasing for selected items, e.g. groceries and office supplies.
- Set up new A/P vendors and maintain A/P vendor records in accounting system.
- Train internal stakeholders on PO system and process.
- Ensure purchase is within a approved budget.
- Match invoices to purchase orders.
Accounts Payable:
- Process and verify invoices, ensuring appropriate documentation and authorization.
- Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.
- Process payments.
- Reconcile accounts payable transactions and resolve any discrepancies.
- Reconcile vendor accounts to vendor statements.
- Match purchase orders to vendor invoices.
Bank Reconciliations:
- Perform semi-monthly bank reconciliations.
- Follow up on outstanding items, reversed transactions and resolve discrepancies.
- Assist with the preparation of monthly tax returns.
- Perform membership payments.
- Perform investment and gl reconciliations.
Other related duties as required.
Skills & Qualifications
- University diploma or certificate (1-3 years) in Business, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
- 1 to 3 years of experience in accounting or bookkeeping.
- Experience working in non-profit or fund accounting an asset.
- Experience working with First Nations financial administration an asset.
- Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
- Strong working knowledge of Microsoft Office (Excel, Word, Power Point) and accounting software (Adagio and PayDirt).
- Strong organizational and time management skills with an attention to detail and accuracy in financial record-keeping.
- Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to meet intensive and changing deadlines.
- Ability to work independently and as a team.
- Valid BC driver’s license and own vehicle is an asset.
- Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).
Salary Range: $30.35/hr - $35.71/hr
Position Type: Full-time, permanent
Closing Date: Will remain open until the position is filled.
While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.
Required
-
1 - 3 years: In accounting or bookkeeping
Preferred
-
Experience working with First Nations financial administration
-
Experience working in non-profit or fund accounting
Required
-
Some college or better in Accounting or related field
Preferred
-
Technical/other training or better
Required
-
Team Player: Works well as a member of a group
-
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
