Full Job DescriptionAbout Us
At GT Mann Contracting, we believe strong businesses are built on strong systems, strong teams, and strong relationships. We are a collaborative, values-driven construction company focused on delivering high-quality residential projects while maintaining efficient and reliable internal operations.
We take pride in creating a supportive workplace where accountability, teamwork, and continuous improvement matter. If you are organized, detail-oriented, and enjoy keeping things running smoothly behind the scenes, we’d love to hear from you.
The Role
GT Mann Contracting is seeking an organized and dependable AR/AP Administrator to support our accounting and administrative operations.
This role is responsible for managing day-to-day accounts payable and accounts receivable administration, ensuring invoices, payments, and financial records are accurate, timely, and well organized. The AR/AP Administrator works closely with the Controller and Project Managers to support efficient financial operations across the company.
Key Responsibilities
Accounts Payable
- Process accounts payable invoices and complete pay runs
- Ensure vendors are paid accurately and on time
- Reconcile monthly vendor statements
- Identify and resolve invoice discrepancies
- Process credit card payments and vendor deposits
- Ensure Vendor compliance with terms and conditions of Vendor Agreement, including checking for active WCB enrollment and insurance
Accounts Receivable
- Compile and organize documentation for client invoicing
- Process and post client payments in Sage
- Send reminders for overdue accounts
- Assist with monthly invoicing processes and reporting
Financial Administration
- Track receipts and invoices using Sage Paperless
- Maintain accurate vendor records, including WCB and insurance documentation
- Update accounting databases and spreadsheets
- Assist with Visa reconciliations and month-end support
Office & Administrative Support
- Answer phone calls and emails and direct inquiries appropriately
- Coordinate office supply ordering
- Support the Controller and accounting team as needed
Qualifications
Education
- High school diploma or equivalent required
- Post-secondary accounting courses or bookkeeping training considered an asset
Experience
- 1+ year of experience in an office or administrative environment
- Experience in an Accounts Payable and/or Accounts Receivable role preferred
- Experience with bookkeeping and financial data entry
- Experience in the Construction industry is considered an asset.
Skills
- Strong attention to detail and accuracy
- Good understanding of bookkeeping procedures
- Proficient in Microsoft Excel, including spreadsheets and formulas
- Experience with Sage 100 Contractor and Sage Paperless considered an asset
- Strong organizational and time-management skills
- Comfortable handling confidential information with discretion
- Strong written and verbal communication skills
Pay: $25.00-$30.00 per hour
Work Location: In person
