STAFF ASSOCIATION
EXTERNAL JOB POSTING
JOB TITLE:
Records Assistant - Job Reference #202607-04CE
DESCRIPTION:
Reporting to the Manager of Student Records, the Records Assistant plays a key role in supporting the full range of registrarial services across the student lifecycle – from admission to graduation. The incumbent will:
- Act as the first point of contact for students, faculty, and external stakeholders to ensure the delivery of exceptional front-line service by providing accurate information, guidance, and documentation related to admissions, records, examinations, international, registration and graduation services.
- Be primarily responsible for the Registrar’s Office general email inbox, which responds to enquiries related to all functions housed within the Registrar’s Office.
- Maintain student records at King’s.
- Responsible for the accuracy of all student records across all registrarial systems as student records are housed in systems shared between King’s and Western and in King’s specific registrarial systems.
- Collaborate with the Manager of Student Records and the Test and Exam Coordinator to support the planning, administration, and coordination of all Exam Office services.
- Provides administrative and technical support to the Manager of Student Records, in the development and maintenance of the institution’s academic schedule.
- Accurately uploads and indexes all received documents within the appropriate systems.
- Supports the Registrar’s Office with booking Committee Meetings, responding to scheduling requests and administrative tasks, as directed.
- Other duties as assigned.
MINIMUM QUALIFICATIONS (unless identified as preferred):
- College diploma is required.
- Minimum of 2 years of relevant previous work experience.
- Ability to work in a high-volume environment with competing priorities.
- Knowledge of Western’s Senate policies and Registrar’s Office operational procedures is recommended.
- Attention to detail with high accuracy and sensitive information.
- Understanding of Student Data Structures in Peoplesoft.
- Prior experience understanding relational databases (preferred).
TYPE OF JOB:
Full-Time Contract (12 months)
JOB AVAILABILITY:
Newly created role.
EFFECTIVE DATE:
September 2026
SALARY RANGE:
SSG 9 - $56,989 - $69,434 per annum, dependent on experience
APPLICATION INSTRUCTIONS:
Submit a letter of application and resume. References required upon request. Please quote the Job Reference # in your application. Interested persons may submit their application by clicking “Apply Now”.
Job description available upon request.
Job candidates will be asked to provide a satisfactory vulnerable persons police clearance within 3 months of hire date.
CLOSING DATE FOR APPLICATIONS:
August 4, 2026 at 4:30pm
The College is committed to advancing the Catholic intellectual tradition and welcomes faculty, staff and students from all faiths and backgrounds.
King’s University College is committed to Employment Equity and welcomes applications from qualified individuals, including persons of all genders and sexual orientations, persons with disabilities, Indigenous persons, and racialized people.
King’s University College is committed to recognizing the dignity and independence of all and seeks to ensure that persons with disabilities have genuine, open and unhindered access to the College’s employment opportunities. If you require an accommodation during the recruitment process, please contact Human Resources at 519-433-3491 for assistance.
