Overview
We are seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to join our administrative team. This role provides essential support in maintaining accurate financial records and assisting with clerical tasks within a professional office environment.
We are looking for someone dependable, professional, and able to take direction while also working independently. The ideal candidate will be highly organized, comfortable managing multiple tasks at once, highly effective at communicating both verbally and in writing, and able to anticipate what needs to be done without requiring step-by-step instructions. They will have post-secondary education or equivalent work experience. Previous experience as an office assistant, administrative assistant, executive assistant, office coordinator, customer service, or similar support role would be considered a strong asset.
Responsibilities may include assisting with day-to-day administrative tasks and email correspondence, scheduling and tendering construction jobs, maintaining and updating the digital filing system, communicating with company staff, clients, suppliers, and trades, following up via email or phone, and providing general administrative support for the Manager.
The ideal candidate should be proficient with iOS programs and devices, Google Calendar and G-Suite, and Microsoft Office 365, especially Word and Excel, and QuickBooks (we use AccountEdge)
The ideal candidate will be well-organized, responsible, and detail-oriented. They should be able to multitask, prioritize, and manage changing tasks throughout the day. They must be comfortable taking direction, following through on requests, and working independently. The role also requires good problem-solving skills and deductive reasoning, such that they can independently identify the proper steps to solve a problem when given an issue and the desired outcome.
Preferred Qualifications:
· Post-secondary education, such as a college diploma, undergraduate degree, or equivalent experience
· Previous experience as an office assistant, administrative assistant, office coordinator, or similar support role
· Experience in customer service or a customer-facing position
· Preferable but not mandatory experience working in construction, property management, development, or real estate
· Strong computer skills, including comfort learning new programs, apps, and systems quickly
· Experience managing calendars, scheduling appointments, and following up on tasks
· Experience with data entry and digital file management
· Ability to prioritize tasks, work independently, and adjust quickly when priorities change
· Comfortable communicating in English with clients, suppliers, trades, employees, and other professionals, especially over the phone
· Ability to write clear and professional emails, text messages, and internal notes
· Strong attention to detail and ability to catch errors or notice missing information
· Professional demeanour over the phone or in person
· Ability to handle confidential information with discretion
· Proficiency with iOS devices/programs, G-Suite, Adobe Acrobat, and Microsoft Word and Excel
· Strong sense of accountability, follow-through, and professionalism
This position offers an opportunity to contribute to a professional team while developing your administrative and bookkeeping skills in a supportive environment.
Pay: $20.00-$23.00 per hour
Expected hours: 20.0 – 40.0 per week
Work Location: In person
