Interested in growing your career at Fanshawe College?
Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
Working at Fanshawe College
Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
August 3, 2026
Campus Location:
London, ON
Department:
PAP1 Payment Services
Support
$34.60 Hourly
Regular
Full time
Remote Type:
Hybrid
35
Note: The internal posting period has ended. This job posting is now open to applications from all qualified candidates.
Note: This is for 1 Regular Full-Time vacancy. This position is d eeme d a critical replacement vacancy. This is a Hybrid position based in London, Ontario.
Payband : This position is paid at Payband G, $34.60 - $39.93 per hour
Hours : Monday to Friday, 8:30 a.m. to 4:30 p.m.
Why this Role is Important
Payment Services plays a vital role within the College’s Finance team, supporting the effective, accurate, and secure processing of both payments and cash receipts across the institution. The team ensures that vendors, customers and employees are transacted with in accordance with established policies, regulatory requirements, and financial controls—enabling the College to operate smoothly and responsibly. As a collaborative and service‑oriented group, Payment Services works closely with departments across the College to provide guidance, resolve inquiries and support financial integrity. By delivering reliable finance operations and continuous improvement, the team helps safeguard public funds, strengthen stakeholder relationships, and contribute to the overall financial health and mission of the College.
Under the supervision of the Manager, Finance Operations, we are seeking an Accounting Specialist who will be responsible for payment settlement processes and performing independent compliance reviews of payments , deposits/receivable transactions and reconciliation of related general ledger accounts. The role supports the integrity of financial operations through internal control review, tax reporting, reconciliation activities, and administration of the Purchasing Card program (P-Card), The incumbent ensures transactions are processed in accordance with college policy, accounting standards, and regulatory requirements.
How You’ll Make an Impact
Compliance Review
Perform independent system routed review of payment transactions processed by accounting clerks
Ad hoc bank transactions/customer deposits approval: Approve deposits or withdrawals for cash/cheque/EFT/wire, POS sale, card/online payments, refund or chargeback”
Identify trends, control gaps or recurring errors and recommend corrective actions
Escalate high-risk or non-compliant transactions to the Manager
Ensure transactions comply with college policy, accounting standards, and regulatory requirements
Payment Processing
Initiate settlement runs in Workday and Colleague to meet cash requirements, College and departmental deadlines & payee/supplier payment terms
Monitor and resolve rejected or returned payments
Respond to positive pay exceptions and banking correspondence
Coordinate stale-dated cheque review and issuance
Provides support to the Manager and submits recommendations for improving Payment Services related accounting processes
Tax Reporting
Reconciliation & Financial Reporting
Reconciles Finance Operations general ledger, subledger, clearing and suspense accounts
Prepares corrective journal entries while monitoring adherence to GAAP (Generally Accepted Accounting Principle) and PSAS (Public Sector Accounting Standards)
Prepares monthly/quarterly journals
Prepares year-end working papers with appropriate backup and assist with audit inquires
Purchasing Card Program
Administers the College’s P-Card program, including creating new cards, cancelling cards, and updating user limits or information
Assesses user compliance with the P-Card policy and follow up on exceptions
Other duties as assigned
What You’ll Bring
3-year diploma or degree in Accounting, Finance, or related field
Must be enrolled in an accredited introductory‑level accounting program and progressing toward a professional accounting designation (e.g., CPA)
Minimum 3 years’ experience in accounts payable and receivable processes, including reconciliation of sub-ledgers and general ledger accounts
An equivalent combination of education and experience may be considered
Proven ability to review and analyze financial transactions for compliance with policies, delegated authorities, and accounting standards
Familiarity with banking processes, including electronic payments, Positive Pay, and cheque/wire administration
Experience in preparing journal entries, reconciliations, and year-end working papers in accordance with Generally Accepted Accounting Principles (GAAP) or Public Sector Accounting Standards (PSAS)
Experience with Enterprise Resource Planning (ERP) systems (preferably Workday)
Experience with commodity tax (HST/GST) and T4A reporting is an asset
Strong background in internal control review, audit working paper preparation, or financial compliance within a complex or public sector organization
Demonstrated ability to interpret and apply financial policies, identify process risks, and recommend improvements
Proven collaboration and communication skills for working with cross-functional teams and external auditors
What This Opportunity Offers
Comprehensive Pension & Benefits : Join a defined-benefit pension plan (through the CAAT Pension Plan) that delivers predictable lifetime retirement income, plus dental, disability, travel insurance and extended health coverage.
Vacation: Enjoy paid time off and benefit from a scheduled holiday closure that offers additional rest and time with family during the winter season
Tuition & Professional Development : Continue your learning journey — eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost
Inclusive, Meaningful Campus environment : Work alongside passionate colleagues in an inclusive culture that values diversity, drives student success, and connects you to the local community and campus life.
Ready to Apply ?
If you’re ready to make an impact through strong financial stewardship—we’d love to hear from you! Submit your application by the specified closing date.
Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials
While transcripts are not required for the interview, they are mandatory as a condition of employment.
Equity, Diversity and Inclusion
Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
Accommodation
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [email protected]
Land Acknowledgement
Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
