Part-Time Recruiting Assistant – Japanese/English Bilingual Required
- Location: Downtown Toronto, ON
- Schedule: Monday–Friday, 8:30 AM – 5:00 PM (25–28 hours per week)
- Employment Type: Part-Time, Onsite (No Remote Option)
Company Overview
Activ8 Recruitment & Solutions (Renaissance Resources Inc.) is a specialized staffing firm with over 20 years of experience supporting Japanese-affiliated companies across North America. We connect organizations with professionals who are both technically qualified and culturally aligned, enabling effective communication and long-term success in cross-cultural business environments. Our primary industries include manufacturing, automotive, logistics, electronics, and food production.
Position Summary
We are seeking a Part-Time Recruiting Assistant (Japanese/English Bilingual) to support recruitment operations in our Toronto office.
This role involves frequent communication with Japanese-speaking clients and candidates and requires strong written and verbal communication skills in both Japanese and English. Responsibilities include candidate sourcing, screening, coordination, and administrative support in a structured office environment. This is an onsite, support-focused role with a high level of phone and email communication.
Key Responsibilities
- Source and screen candidates based on client requirements
- Communicate with Japanese-speaking clients and candidates
- Coordinate interviews and provide bilingual correspondence as needed
- Maintain accurate and up-to-date records within the applicant tracking system
- Conduct candidate research using job boards, databases, and social media platforms
- Provide professional follow-up and communication to candidates
- Assist with administrative tasks and special recruitment projects as required
Qualifications
Education (Required)
Completion of a minimum two-year post-secondary program (Ontario College Diploma or equivalent) or higher. International credentials must be comparable to at least a U.S. Associate’s degree
Language Requirements (Required)
Fluent Japanese (business level or higher) (Required)
Must be able to communicate professionally with Japanese-speaking clients and candidates in both written and verbal formats
English fluency at a professional business level (Required)
Must demonstrate exceptional written and verbal communication skills suitable for client-facing correspondence, phone communication, and internal documentation
Ability to draft clear, well-structured business emails independently and communicate confidently in a professional office environment is essential
Experience & Skills
- Experience in customer service, hospitality, retail, front-desk, call center, or other public-facing roles in the corporate setting is required
- Previous office or administrative experience is required
- Comfortable speaking on the phone and handling frequent communication
- Strong organizational skills and attention to detail
- Ability to conduct online research and manage data accurately
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Reliable, professional, and team-oriented
- Familiarity with Japanese business culture and workplace communication norms is an asset
Additional Information
Activ8 Recruitment & Solutions is an Equal Opportunity Employer
All candidates are screened to verify the accuracy and validity of submitted information
Only candidates selected for further consideration will be contacted
If we are unable to reach a candidate within a reasonable timeframe, the application will be removed from consideration
We prioritize direct applicants; third-party or unsolicited resumes may not be reviewed
Job Type: Part-time
Pay: $18.00-$21.00 per hour
Ability to commute/relocate:
- Toronto, ON M5H 2W9: reliably commute or plan to relocate before starting work (required)
Education:
Experience:
- Office: 1 year (preferred)
Language:
- Japanese (required)
- English (required)
Work Location: In person
