We are looking for an Accounts Receivable Clerk to join a team in Newmarket, Ontario in a Long-term Contract position. This opportunity is well suited to someone with strong experience in receivables, billing, and payment processing who can maintain accurate records and support timely collections. The successful candidate will help keep customer accounts current, resolve payment-related questions, and contribute to the smooth day-to-day operation of the accounting function.
Responsibilities:
- Manage customer invoicing and ensure billing records are accurate, complete, and issued on schedule.
- Apply incoming payments, post cash receipts, and update account balances in a timely manner.
- Follow up on overdue accounts through consistent collections activity and maintain detailed notes on outstanding balances.
- Reconcile customer ledgers, bank activity, and payment transactions to identify and correct discrepancies.
- Respond to account inquiries from customers and internal stakeholders regarding invoices, payments, and account status.
- Prepare account reconciliations, journal entries, and supporting documentation to assist with month-end activities.
- Process invoice-related transactions in accounting systems such as Oracle, SAP, QuickBooks, or similar platforms.
- Support financial record maintenance by reviewing billing statements, credit card receipts, and daily cash activity for accuracy.
- Minimum of 3 years of experience in accounts receivable, billing, bookkeeping, or a related accounting role.
- Demonstrated ability to perform account reconciliations, cash application, and collections with a high level of accuracy.
- Hands-on experience working with accounting software such as QuickBooks, SAP, Oracle, or comparable systems.
- Strong proficiency in Microsoft Excel for tracking, analysis, and reporting purposes.
- Solid understanding of invoicing, payment posting, journal entries, and account investigation procedures.
- Ability to manage multiple priorities, meet deadlines, and follow through on outstanding items independently.
- Strong written and verbal communication skills with the ability to handle customer account matters professionally.
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