About Genuwine Cellars
Genuwine Cellars is the world leader in custom wine cellar design, construction, and installation. For over 30 years, we have been redefining the art of wine cellars while serving clients across North America and around the globe. As a design-build firm, we have mastered the ability to generate creative ideas and transform them into breathtaking realities.
Our employees personify our core values:
OBSESS OVER DETAILS INNOVATE ALWAYS NOTHING NORMAL EXCELLENCE OR NOTHING ANYTHING IS POSSIBLE SOLUTION DRIVEN
Learn more about us:
- www.genuwinecellars.com
- https://genuwinecellarsreserve.com
The Opportunity
Genuwine Cellars is currently seeking a highly organized and detail-oriented Finance & Administration Coordinator to join our team in Winnipeg, Manitoba.
Reporting to the Operations Manager while providing support to leadership across the organization, this role is responsible for supporting the day-to-day financial, administrative, and operational functions of the business.
The ideal candidate is professional, proactive, highly organized, and capable of managing multiple priorities in a fast-paced environment. This position requires exceptional attention to detail, strong communication skills, discretion with confidential information, and a commitment to providing world-class support to both internal and external stakeholders.
Primary Responsibilities Finance & Accounting Support
- Process and maintain accounts payable transactions and vendor records
- Coordinate vendor account setup and maintain vendor files
- Complete credit card reconciliations and expense tracking
- Assist with bank reconciliations and month-end accounting activities
- Support the preparation of financial reports and accounting schedules
- Maintain accurate accounting records and filing systems
- Coordinate information requests for external accountants and auditors
- Manage petty cash and employee expense reimbursements
- Perform data entry and maintain accuracy within accounting and operational systems
- Assist with inventory tracking, material issuance, labour tracking, and reporting
- Conduct banking transactions, deposits, and foreign currency exchanges as required
- Communicate payment status internally to support project execution and vendor management
- Support continuous improvement of accounting processes and procedures
Administrative & Executive Support
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries
- Manage calendars, appointments, and meeting coordination for leadership as required
- Prepare correspondence, presentations, reports, and spreadsheets
- Assist with document preparation, filing, and records management
- Maintain organized electronic and paper filing systems
- Assist with onboarding activities and employee administration
- Support employee recognition programs, celebrations, and company events
- Coordinate office supplies, equipment, and vendor services
- Assist with trade show and event logistics
- Support office policies, procedures, and administrative systems
- Prepare travel documentation for installation teams, including passport and visa tracking
- Serve as a point of contact for office maintenance and facility coordination
- Maintain a professional and welcoming office environment
- Perform additional administrative duties as required
Operations Support
- Support operational reporting and tracking initiatives
- Assist with company-wide data collection and reporting
- Maintain internal tracking systems and documentation
- Support process improvement projects and operational initiatives
- Assist with special projects assigned by leadership
Qualifications & Experience
- Minimum 3 years of experience in accounting administration, bookkeeping support, office administration, or a similar role
- Experience with accounts payable, reconciliations, and financial record management
- Working knowledge of accounting principles and financial processes
- Experience using Sage 50, or similar accounting software
- Advanced proficiency with Microsoft Office Suite, particularly Excel
- Experience with ASANA or project management software is considered an asset
- Exceptional organizational and time management skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to prioritize multiple tasks and meet deadlines
- Ability to work independently with minimal supervision
- Professional and confidential handling of sensitive information
- Valid driver's license and reliable vehicle required
Working Conditions
- Full-time, permanent position
- Monday to Friday
- Standard 40-hour work week
- On-site position located in Winnipeg, Manitoba
- Occasional overtime may be required based on business needs
Compensation & Benefits
- Salary
- Extended Health and Dental Benefits
- Group Retirement Savings Plan
- Deferred Profit Sharing Plan
- Paid Time Off
- Corporate GoodLife Fitness Membership Discounts
- Ongoing Learning and Development Opportunities
- Company Events and Team Activities
- Opportunity for growth within a dynamic and industry-leading organization
Pay: $45,000.00-$68,000.00 per year
Benefits:
- Company pension
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Wellness program
Work Location: In person
