Medicine Hat, Ab Senior administrative assistant Jobs – 10 Openings This Week

Bookkeeper & Administrative Assistant
Medalta in the Historic Clay District —Medicine Hat, AB
- From $50,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
- Disability insurance
- Dental care
Quick apply
10d
Administrative Assistant
MNP —Medicine Hat, AB
- Microsoft Word
- Research
- Administrative experience
Administrative Support III
Recovery Alberta —Medicine Hat, AB
- $25.72–$31.25 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- High school diploma or GED
12d
Administrative Coordinator (Administrative Assistant IV)
Medicine Hat College —Medicine Hat, AB
- $28.58–$32.07 an hour
- Full-time
- Administrative experience
- Human resources
- Organizational skills
11d
Executive Assistant
Baymont Inn and Suites —Medicine Hat, AB
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Quick apply
Post Office Assistant - Term (On-call) - Redcliff (AB)
Canada Post —Redcliff, AB
- $20.54 an hour
- Part-time
- Customer service
- English
- High school diploma or GED
3d
Student Recruitment Assistant (Administrative Assistant II)
Medicine Hat College —Medicine Hat, AB
- $25.74–$29.25 an hour
- Temporary
- CRM software
- Marketing
- Customer service
5d

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Bookkeeper & Administrative Assistant

Medalta in the Historic Clay District
Medicine Hat, AB

Quick apply

Job details

Permanent | Full-time
10 days ago

Benefits

Casual dress
Disability insurance
Dental care
Paid time off
Vision care
Flexible schedule
Life insurance
On-site parking

Skills

Benefits administration
Record keeping
Accounts receivable
Sage
Microsoft Excel
Accounts payable
Supplier management experience
Post-secondary education
Administrative support experience
Filing
Process improvement
General ledger maintenance
Financial management report preparation
Microsoft Office
Xero
Finance
Administrative experience
QuickBooks
Contracts
Payroll
Variance analysis reporting
Budgeting
Office management
Financial management
Business
Accounting
Bank reconciliation
Business process improvement

Full job description

Position Summary

The Bookkeeper & Administrative Assistant is responsible for the day-to-day administrative and financial operations of the organization. This role oversees office administration, bookkeeping, payroll, donor processing, records management, and organizational administration to ensure efficient operations, accurate financial recordkeeping, and compliance with organizational policies and regulatory requirements. The position also supports financial reporting, grant financial tracking, and the administrative systems that enable the organization to operate effectively.

Key Responsibilities

Finance

· Maintain accurate financial records, including accounts payable and receivable, bank reconciliations, journal entries, and the general ledger.

· Prepare monthly financial reports and budget variance reports for the Board of Directors and organizational leadership.

· Support the annual budgeting process by preparing financial information and supporting documentation.

· Coordinate year-end financial processes and liaise with external accountants and auditors.

· Process payroll and administer employee benefits in coordination with third-party providers.

· Process donations and issue charitable tax receipts in accordance with CRA requirements.

· Track grant expenditures and prepare financial information to support funder reporting requirements.

· Maintain the chart of accounts and supporting financial documentation.

· Ensure compliance with organizational financial policies, accounting standards, and applicable legislation.

Administration

· Support the day-to-day administrative operations of the organization.

· Oversee office administration, including supplies, equipment, service providers, and vendor relationships.

· Maintain and organize organizational records and filing systems, both digital and physical.

· Maintain employee records and administer employee benefits and related documentation.

· Track contracts, insurance policies, organizational registrations, and renewal deadlines.

· Maintain accurate donor and gift records in our donor management system and reconcile donation records with financial records.

· Identify opportunities to improve administrative and financial processes and implement efficiencies.

· Perform other related duties as assigned to support the effective operation of the organization.

Qualifications

Post-secondary education in accounting, finance, business administration, or a related field.
Minimum 2 years of relevant experience in finance and/or administration.
Proficiency with accounting software (e.g., QuickBooks, Sage, Xero) and Microsoft Office Suite (especially Excel).
Strong organizational and problem-solving skills.
Knowledge of nonprofit financial management and CRA charity requirements is an asset.
Discretion and confidentiality with sensitive information.
Ability to work independently, take initiative, and manage day-to-day responsibilities with minimal supervision.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

Casual dress
Dental care
Disability insurance
Flexible schedule
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

Quick apply

Refine Your Search

senior administrative assistant jobs in medicine hat, ab

Bookkeeper & Administrative Assistant

Administrative Assistant

Administrative Support III

Administrative Coordinator (Administrative Assistant IV)

Executive Assistant

Post Office Assistant - Term (On-call) - Redcliff (AB)

Student Recruitment Assistant (Administrative Assistant II)

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