Citxw Nlaka'pamux Assembly:
Executive Assistant (Interim Coverage)
Job Title: Executive Assistant (Interim Coverage)
Reports To: Senior Executive Assistant
Term: Full-time, Term (12 Months)
Compensation: $21.00 - $26.00 hourly
Start Date: As soon as a successful candidate is found
Closing Date: August 10th, 2026
Position Purpose
Citxw Nlaka'pamux Assembly (CNA) was created in 2013 as a powerful and unifying voice for eight Nlaka’pamux Bands regarding the Teck Highland Valley Copper Mine. It is governed by a Board of Directors appointed by the eight Participating Bands. Headquartered in Merritt, BC, with a workforce of over 40, CNA provides training and job readiness along with cultural, social, and technical programming to the over 3035 members of the eight Participating Bands.
Citxw Nlaka'pamux Assembly is looking for a temporary Executive Assistant who can work full-time to cover our reception needs. As an Executive Assistant, you will be responsible for providing administrative support to the organization. This position is temporary and expected to last for approximately 12 months.
Primary Duties
- Be the first line of response for inbound inquiries and requests and acting as a front desk communication liaison,
- Answering, screening and directing calls to the appropriate individual or department,
- Greeting members and visitors and guiding them to the relevant department or person,
- Keeping files and archives of office resources,
- Attending meetings as a minute keeper,
- Handling and prioritizing all outgoing and incoming correspondence (emails, letters, packages, etc.),
- Making travel arrangements for executives,
- Handling confidential documents and information while ensuring confidentiality,
- Running errands as required, such as getting coffee for guests, ordering catering, and arranging meetings,
- Providing general administrative and clerical support, Supporting all departments in administrative tasks as necessary,
- Keeping a record of office supplies and maintaining inventory, and
- Performing other ad hoc duties as assigned by the Senior Executive Assistant.
Knowledge, Skills and Abilities
- Ability to handle confidential information with professionalism and discretion, and be adaptable to various competing demands and demonstrate the highest level of competency and confidentiality,
- Ability to work independently with minimal supervision,
- Advanced level written and verbal communication skills,
- Must have exceptional interpersonal, administrative and organizational skills,
- Willingness to learn nłeʔkepmx cultural values and protocols, and
- Recognizes and respects cultural diversity.
Experience and Requirements
- High school diploma or equivalent is an asset,
- Experience with administration and reception roles is considered an asset,
- A valid BC Class 5 Drivers License, with access to a personal vehicle, is mandatory,
- Criminal Record Check, and
- Experience with Excel and other Microsoft Office productivity software.
Work Environment
- Schedule: Monday through Friday between 8:30am and 4:30pm, with a 1-hour unpaid lunch break, fluctuating when needed. On average, 35 hours per week,
- Overtime: All daily overtime over 8 hours will be banked at 1.5x, all hours over 12 will be banked at 2x,
- Reporting Office Location: Office work will be conducted from the CNA office at 2025 Granite Ave, Merritt BC,
- Vacation: paid out bi-weekly at a rate of 4% in accordance to the BC Employment Standards Act ("ESA"),
- Benefits: 50% benefit premiums paid by employer,
- Pension: Pension matching, and
- Personal and Professional Development: As part of total compensation, we supply full-time permanent employees with the means to advance their skills and education.
We will provide training and professional development to support the right candidate. We believe in growth and curiosity. If you have some of these qualities and believe you would be of value to our organization, then we want to hear from you!
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The Citxw Nlaka'pamux Assembly is an equal-opportunity employer. We encourage applicants from diverse backgrounds and are committed to building a respectful and inclusive workplace that reflects the community we serve. This position is open to all candidates who meet the qualifications. A hiring preference will apply for qualified candidates of Canadian Indigenous ancestry, with a priority for qualified nłeʔkepmx candidates.
We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.
Your application to this posting is deemed to be your consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment. Citxw Nlaka’pamux Assembly respects the privacy of all applicants and the confidentiality of personal information.
