Position Title: Coordinator, Community Engagement
Reports To: Manager, Community Engagement
Status: Full Time, Permanent
Rate: $48,281 – $56,328
Work Location: Hybrid - 1 day per week in the office at 2085 Hurontario Street with occasional work at hospital sites – Mississauga, Credit Valley Hospital and Queensway Health Centre sites.
ABOUT US
At Trillium Health Partners Foundation (THPF), we envision a future where health care transcends expectations and every member of the community has access to the care they need, when they need it the most.
Our vision is bold: build a new kind of health care for a healthier community.
We are the driving force behind Trillium Health Partners. Our team is raising money for the hospital so that millions of patients in the West GTA and surrounding communities have access to the care they need. Trillium Health Partners is comprised of Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre and is one of the largest community-based, academically affiliated acute care facilities in Canada serving one of the fastest growing populations in the country. Trillium Health Partners is a teaching hospital affiliated with the University of Toronto and home to the Institute for Better Health, the hospital’s research, and innovation engine. It is also the regional specialist for over 14 programs such as cardiac, cancer, stroke, neurology, mental health and so much more. Our doctors and nurses partner with your local hospital to offer highly complex care.
Our 60+ member team is comprised of exceptional talent, with diverse backgrounds and expertise dedicated to raising the crucial funds needed to address the highest priority needs of our hospital.
We operate with respect, collaboration and a drive for excellence and have already made a massive impact! Our fundraising milestones include securing the largest donation ever made to a hospital in Canada by Peter Gilgan and the Peter Gilgan Foundation of $105 million to help build the future home of The Peter Gilgan Mississauga Hospital. We also secured the largest corporate match by Orlando Corporation of $75 million to support development of the new hospital, mental health and research and innovation.
While we love setting records, we are hungry for more and need your help getting there.
Join us to help revolutionize the future of health care in the West GTA.
THE ROLE
Reporting to the Manager, Community Engagement the Coordinator will support the Community Engagement team, assisting with logistics, execution, production, and wrap up of THPF’s Signature Events, consisting of Golf Classic, Hazel McCallion Walk for Health, Diwali, Grand Tasting Gala and THP Sponsor Events.
RESPONSIBILITIES
- Provide administrative and logistical support, i.e. registration tracking, RSVPs, signage, volunteers, invoicing, briefing notes, thank you letters, etc.
- Support all fundraising activities including sponsorship and gift in kind solicitations, ticket and table sales, silent auction, lucky draw, and other avenues of revenue generation
- Support volunteer committees by preparing event committee meeting materials, attending committee meetings, and recording minutes
- Assist with the identification and management of external vendors to ensure best service and pricing
- Assist with sponsorship recognition and stewardship, including the development of sponsorship fulfillment reports
- Support with accurate budget tracking by updating with new revenue generation, and expenses
- Provide exceptional customer service from start to finish during all elements of event coordination, by ensuring that public inquiries are responded to in a timely manner
- Utilize Raiser’s Edge to create and update donor records as well as record event related information and data including participation registration, sponsorship solicitations, gift in kind, auction items and attendance
- Research external events and make recommendations for improvements or innovation
- Attend and provide hands-on support at THPF and THP events and activities including pick up and drop off of event items
- Loading and unloading equipment from vans, including tents, signs, and other event supplies.
- Set up and take down of event spaces according to the event plan, ensuring all layout and design specifications are met.
QUALIFICATIONS
1-2 years of experience in event coordination
College or University degree/diploma
Strong interpersonal skills, effective at building relationships and able to work well with others
Ability to work both collaboratively and independently with minimum supervision
Demonstrated ability in planning, organizing and prioritizing multiple tasks and meeting deadlines in a busy environment with poise and patience
Strong organizational and project management skills with a strong personal commitment to excellence
Highly professional and articulate with sensitivity, discretion and an appropriate demeanour
Proactive, with ability to anticipate, communicate, and resolve issues in a professional and tactful manner
Energetic and enthusiastic, with strong written and verbal communications skills
Demonstrated ability for accuracy and thoroughness with exceptional attention to detail
Familiarity with budgets and expenses
Ability to work flexible hours on limited occasions to attend special events
TECHNICAL SKILLS
Strong analytical skills and business acumen
Strong proficiency with Microsoft Office suite (PowerPoint, Excel, Word).
Donor/Client database experience (Raiser’s Edge, Luminate Online, SharePoint, Jira Spaces)
Experience conducting Internet research
WORK ENVIRONMENT
Willingness to work flexible hours and to tight deadlines as needed, prioritizing tasks with the Manager—some after-hours work may be required
THPF offers a hybrid workplace model 1 day in office per week
Valid driver’s license required and access to a reliable vehicle an asset, as travel to event location sites is required
Every application is reviewed by a human recruiter and all hiring decisions are made by people. All positions posted on the Trillium Health Partners Foundation Careers Site represent current vacancies, unless otherwise posted in the job description.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners Foundation will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.
We thank all those who apply but only those selected for further consideration will be contacted
