Miramichi, Nb Administrative services Jobs – 23 Openings This Week

Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council
City of Miramichi —Miramichi, NB
- $58,012.09–$71,728.86 a year
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
Quick apply
Turnaround Site Admin
Stuart Olson —New Brunswick
- Overtime
- Administrative experience
- High school diploma or GED
- Analysis skills
- Dental care
Quick apply
13d
Dental Technician
Canadian Armed Forces —New Brunswick
- $4,337–$6,413 a month
- Part-time
- No experience needed
- Dental care
- Paid time off
Occupational Therapist (OT)
Valen Homecare Ltd —New Brunswick
- $82–$88 an hour
- Temporary
- Bilingual
- Travel
- Organizational skills
- Flexible schedule
Quick apply
3h
Pharmacy Assistant II-Reg. PT
Sobeys —Miramichi, NB
- Part-time
- Bachelor's
- Travel
- In-person
- Store discount
- Dental care
Quick apply
Department Second Prepared Foods-FT
Sobeys —Newcastle, NB
- $17.00–$21.80 an hour
- Full-time
- High school diploma or GED
- Travel
- Communication skills
- Store discount
- Dental care
12d
Post Office Assistant - Term
Canada Post —Tabusintac, NB
- $20.54 an hour
- Temporary
- Bilingual
- Sales
- Administrative experience
Assistant Manager
Supplement King Miramichi —Miramichi, NB
- $17–$18 an hour
- Full-time
- Bilingual
- Sales
- Customer service
- Store discount
Quick apply
Registered Nurse / Licensed Practical Nurse
Calian —Miramichi, NB
- $40 an hour
- Part-time
- CPR Certification
- Customer service
- English
Customer Service Representative
JRC Convenience inc. —Saint-Louis, NB
- From $16.50 an hour
- Part-time
- Bilingual
- Management
- Sales
Quick apply
13d
Traveling Gearbox Repair Technician (m/f/d)
Nordex SE —Canada
- $43–$45 an hour
- Overtime
- Schematics
- English
- Microsoft Office
- Disability insurance
- Dental care
PHARMACY COORDINATOR - ON-SITE - MISSISSAUGA
Green Shield —Canada
- $38,774–$53,699 a year
- English
- Administrative experience
- High school diploma or GED
Pension and Benefits Analyst
Metrolinx —Canada
- $82,683 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Dental care
11d
Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC
K'awat'si Economic Development Corporation —Canada
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Wellness program
- Relocation assistance
Quick apply
6d
Prosecutor/Legal Services Officer
Metrolinx —Canada
- $93,798 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
INFUSION NURSE (RPN - CASUAL) (GTA)
Green Shield —Canada
- $59,688–$91,109 a year
- Microsoft Word
- Microsoft Outlook
- BLS Certification
6d

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Corporate Law Clerk
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Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council

City of Miramichi
Miramichi, NB

Quick apply

Job details

Full-time

Benefits

Dental care

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
Filing
English
Microsoft Office
Administrative experience
Public Administration
Records management
Bachelor's
Budgeting
Phone etiquette
Business
Communication skills
Time management

Full job description

The City of Miramichi is seeking a full-time Executive Assistant to the CAO, Mayor, and Council. Reporting directly to the CAO, this position provides confidential executive administrative support to the CAO, Mayor, and City Council.

Reports To: Chief Administrative Officer (CAO)

Position Summary: The Executive Assistant serves as a key administrative resource, requiring exceptional organizational, communication, and interpersonal skills. The successful candidate will demonstrate sound judgment, discretion, professionalism, and the ability to manage multiple priorities while maintaining confidentiality in a dynamic municipal environment.

The position requires the ability to establish and maintain effective working relationships with senior officials, Directors, Council members, employees, government representatives, community organizations, stakeholders, and the public. Occasional evening and weekend work may be required.

Responsibilities:

Provides confidential executive administrative support to the CAO, Mayor, and Council.
Prepares draft and final correspondence, reports, presentations, and other documents on behalf of the CAO and Mayor.
Develops and maintains positive working relationships with City departments, provincial and federal government representatives, community organizations, stakeholder groups, and members of the public.
Supports Council and municipal communication initiatives and priorities.
Maintains complex calendars for the CAO and Mayor, including scheduling appointments, meetings, public engagements, and appearances with internal and external contacts.
Coordinates meetings, including agendas, reports, supporting documentation, contact lists, logistics, and follow-up activities.
Maintains electronic and paper records management systems, ensuring correspondence, inquiries, and action items are tracked, prioritized, and addressed promptly.
Reviews and distributes incoming correspondence for the CAO and Mayor’s Office, identifying matters requiring priority attention.
Responds to inquiries and correspondence in a timely, professional, and appropriate manner.
Coordinates travel arrangements, accommodations, conference registrations, and related logistics for the CAO, Mayor, and Council members.
Processes invoices, prepares expense reports, and coordinates documentation for authorization and payment.
Prepares and transcribes confidential correspondence, meeting minutes, reports, and other sensitive documentation.
Coordinates seminars, workshops, special projects, presentations, and municipal initiatives.
Coordinates office activities, including the scheduling of temporary clerical support when required.
Assists with the planning and coordination of Council and municipal events, including New Year’s Levee, Canada Day celebrations, swearing-in ceremonies, and other civic functions.
Develop and improve administrative systems, procedures, and processes to enhance efficiency and effectiveness.
Maintains a positive and professional image of the City through interactions with visitors, employees, government officials, stakeholders, and members of the public.
Provides French language support for incoming calls and communications to City Hall.
Performs other related duties, special projects, and assignments as required.

Required Qualifications:

Education and Experience

University degree in Business Administration, Public Administration, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience.
Minimum of four (4) years of responsible administrative experience, including at least two (2) years supporting senior executives, elected officials, or a similar leadership environment.
Experience working in a municipal, government, political, or board governance environment is considered an asset.

Knowledge and Skills

Excellent verbal communication skills in both English and French are required.
Excellent written communication skills in English are essential; written French proficiency is considered an asset.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Teams, and related administrative technologies.
Strong knowledge of executive office administration, records management, travel coordination, budgeting processes, reports, and document preparation.
Superior organizational, time management, and multitasking skills, with the ability to prioritize competing demands and work independently.
High level of discretion, confidentiality, sound judgment, and decision-making ability.
Ability to interpret and apply municipal policies, procedures, and by-laws.
Strong interpersonal, customer service, and relationship-building skills.
Resourcefulness, flexibility, and the ability to adapt to changing priorities.
Experience handling confidential, sensitive, and politically significant information.
General knowledge of financial and budgeting processes.
Ability to maintain accurate electronic and paper-based filing systems.
Strong attention to detail and meticulous records management skills.
Professional telephone etiquette and excellent communication skills when interacting with citizens, employees, elected officials, government representatives, and stakeholders.

The city offers competitive salary and benefit package including medical/dental benefits and a defined benefit pension plan.

We thank all applicants for their interest; however, only those invited for interviews will be contacted.

To Apply:

Please submit your resume to Human Resources by 3:00 p.m. on July 22nd, 2026

In person: City Hall, 141 Henry St, Miramichi NB

Email: [email protected]

Fax: 506-623-2404

Pay: $58,012.09-$71,728.86 per year

Experience:

Administrative: 4 years (required)

Work Location: In person

Quick apply

Refine Your Search

administrative services jobs in miramichi, nb

Executive Assistant to the Chief Administrative Officer (CAO), Mayor, and Council

Turnaround Site Admin

Dental Technician

Occupational Therapist (OT)

Pharmacy Assistant II-Reg. PT

Department Second Prepared Foods-FT

Post Office Assistant - Term

Assistant Manager

Registered Nurse / Licensed Practical Nurse

Customer Service Representative

Traveling Gearbox Repair Technician (m/f/d)

PHARMACY COORDINATOR - ON-SITE - MISSISSAUGA

Pension and Benefits Analyst

Legal & Corporate Affairs Coordinator- Relocate to Port Hardy, BC

Prosecutor/Legal Services Officer

INFUSION NURSE (RPN - CASUAL) (GTA)

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