mississauga, on assistant commercial imports Jobs – 1 Openings This Week

Office Assistant
FMF Hardware Solutions —Mississauga, ON
- $21–$25 an hour
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Dental care
- Vision care
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Office Assistant
FMF Hardware Solutions —Mississauga, ON
Communicate with customers regarding account inquiries and credit memos. Track incoming shipments and purchase orders. Maintain accurate records and databases.
$21–$25 an hour
Quick apply

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Office Assistant

FMF Hardware Solutions
Mississauga, ON

Quick apply

Job details

Full-time

Benefits

Casual dress
Dental care
Company events
Vision care
On-site parking

Skills

Microsoft Word
CRM software
Accounts receivable
Microsoft Excel
Microsoft Outlook
Filing
Logistics
Microsoft Office
Administrative experience
Accounting
QuickBooks
Freight
HubSpot
Bookkeeping
Communication skills
Time management

Full job description

About Us

FMF Glass Hardware is one of Canada's leading suppliers of architectural glass hardware, serving customers across North America. With three locations across the Greater Toronto Area, we supply hardware solutions for shower enclosures, glass railings, office partitions, and commercial glazing systems.

We are currently seeking an organized and detail-oriented Office Administrator & Accounts Coordinator to join our Mississauga office.

This position combines administrative support, accounts receivable, bookkeeping assistance, and logistics coordination. The successful candidate will play an important role in supporting management while helping ensure the smooth day-to-day operation of the business.

Key Responsibilities

Accounts Receivable (35%)

Monitor and track customer account balances across multiple company locations
Follow up on overdue invoices by email and telephone
Send account statements and payment reminders
Maintain records of customer payment arrangements
Communicate with customers regarding account inquiries and credit memos
Work closely with management to monitor outstanding receivables

Administrative Support (25%)

Provide administrative support to management
Prepare and organize company documentation
Maintain electronic and physical filing systems
Assist with various office projects and administrative tasks
Coordinate internal communications when required
Maintain accurate records and databases

Logistics & Shipping Coordination (25%)

Track incoming shipments and purchase orders
Follow up with suppliers regarding production and shipment status
Communicate with freight forwarders, customs brokers, and shipping companies
Maintain shipment schedules and update management on incoming inventory
Coordinate customs and import documentation
Assist with shipment tracking and logistics administration

Bookkeeping & Accounting Support (15%)

Enter bills and expenses into QuickBooks Online
Assist with bank and credit card reconciliations
Maintain organized accounting records
Verify supplier invoices and supporting documentation
Support month-end accounting processes
Assist management and external accountants with accounting-related tasks

Qualifications

Required

Minimum 2 years of office administration experience
Strong organizational and time management skills
High attention to detail
Excellent written and verbal communication skills
Proficiency with Microsoft Office (Excel, Outlook, Word)
Ability to work independently and manage multiple priorities

Preferred

Experience using QuickBooks Online
Experience with Accounts Receivable and collections follow-up
Experience with bookkeeping or accounting support
Experience in logistics, shipping, freight forwarding, or importing
Experience using CRM systems such as HubSpot

What We Are Looking For

The ideal candidate is:

Organized and detail-oriented
Professional and dependable
Comfortable communicating with customers and suppliers
Able to work independently with minimal supervision
Proactive in following up on outstanding tasks
Eager to learn and grow within a growing company

Why Join FMF Glass Hardware?

Stable full-time position
Monday to Friday schedule
Growing and established company
Supportive team environment
Opportunity to expand your skills in accounting, logistics, and business operations

Pay: $21.00-$25.00 per hour

Benefits:

Casual dress
Company events
Dental care
On-site parking
Vision care

Application question(s):

How many years of experience do you have with Accounts Receivable?
Have you used QuickBooks Online? If yes, describe your experience.
Do you have experience entering bills, expenses, or reconciliations?
Have you worked with shipping, logistics, freight forwarding, or customs documentation?
What Microsoft Office programs are you most comfortable using?
Have you worked in a distribution, manufacturing, construction, or import/export company before?
Are you available to work full-time in our Mississauga office Monday-Friday from 9:00 AM to 4:00 PM?

Work Location: In person

Quick apply

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