Date Posted: 07/24/2026
Req ID: 49584
Faculty/Division: Faculty of Arts & Science
Department: Center for Industrial Relations & Human Resources
Campus: St. George (Downtown Toronto)
Position Number: 00012440
Existing Vacancy: Yes
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Jean and Dorothy Newman Industrial Relations Library is housed in the Centre for Industrial Relations and Human Resources (CIRHR) at the University of Toronto. The library is a leader in academic library service and program development. The library supports research and study in the areas of industrial relations, labour, and employment by providing access to scholarly and other materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 20,000 print items, specialized grey literature and reports, rare book collection, and extensive archival holding on Canadian labour and unionizations. The library's collections are complemented by our services and professional staff that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.
Your opportunity:
Under the general operational direction of the Librarian, reporting to the Centre Manager, the Cataloguing, Research and Resource Services Library Assistant will be responsible for cataloguing, and maintaining the library catalog. The incumbent will provide reference and research assistance to students, and faculty and will assist in the creation of guides, displays and exhibits. Other major duties will include receiving and processing all incoming library material, maintaining the short-term loan collection, shelving, technical services, downloading of records, copy cataloging, supporting the circulation desk, and assisting the librarian with outreach, including social media. Other clerical tasks and library projects will be assigned as needed.
Your responsibilities will include:
Researching and recommending appropriate resources and materials to students, faculty and researchers
Interpreting and applying issues of copyright rules and regulations on the use of collection materials
Interpreting and applying rules and regulations on the use of collection materials
Providing detailed explanations and demonstrating procedures on the appropriate use and selection of reference resources
Applying established standards when weeding records and/or material
Identifying and retrieving missing or mismatched materials and/or information for collections to be included in monthly displays, exhibitions and social media
Creating and updating catalogue records for new and existing collections
Applying established standards when cataloguing materials
Essential Qualifications:
Bachelor's Degree or acceptable combination of equivalent experience.
Minimum four years of recent and related experience in a post-secondary, public, or academic library or corporate environment providing front-line information and reference services.
Experience cataloguing using an automated cataloguing system.
Experience assisting users in finding information using a variety of resources, such as library catalogues, library course and subject guides, electronic databases, and internet sources
Experience with updating and maintaining websites.
Experience in providing research assistance with students or library users
Intermediate skills with MS Office (Word, Excel, and Outlook).
Excellent oral and written communication skills.
Excellent customer service and interpersonal skills.
Excellent time management and organizational skills with the ability to meet deadlines.
Strong problem-solving skills with the ability to take initiative.
High level of accuracy and attention to detail.
Assets (Nonessential):
A two years Library Diploma is an asset.
Knowledge of industrial relations, labour or employment is an asset
To be successful in this role you will be:
Approachable
Organized
Problem solver
Resourceful
Self-directed
Team player
Closing Date: 08/04/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Library Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact
[email protected].
Job Segment: Employee Relations, Clerical, Library, Research Assistant, Human Resources, Administrative, Records, Research
