Moncton Area, Nb Administrative assistant Jobs – 19 Openings This Week

Payroll & Administrative Coordinator
Venor —Moncton, NB
- Full-time
- Microsoft Excel
- Finance
- Administrative experience
- Paid time off
Quick apply
Office Administrator
Brunswick Solar and Electric Ltd. —Moncton, NB
- $18.50–$23.00 an hour
- Part-time
- Microsoft Word
- Microsoft Office
- Administrative experience
- Flexible schedule
Quick apply
Office Administration Assistant
Maritech Appraisal & Inspection NB Ltd —Moncton, NB
- $18.50–$21.00 an hour
- Full-time
- Bilingual
- Salesforce
- English
- Dental care
- Vision care
Quick apply
Administrative Support Specialist
United Way of Greater Moncton & Southeastern NB Region Inc. —Moncton, NB
- $45,000–$50,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Quick apply
Administrative Assistant
Bayshore HealthCare —Moncton, NB
- Full-time
- Bilingual
- Writing skills
- English
8d
Program Administrative Assistant - Atlantic Men's Centre
Teen Challenge Canada —Memramcook, NB
- $34,420–$36,000 a year
- Full-time
- Paid time off
- Employee assistance program
7d
Bookkeeper / Administrative Assistant
ServiceMaster Clean of Moncton —Moncton, NB
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
Administrative Assistant - Centre Dentaire Amirault
Dentalcorp Canada —Dieppe, NB
- Full-time
- Bilingual
- English
- Employee assistance program
Quick apply
CCI Medical Office Admin
The Fertility Partners Inc —Moncton, NB
- $22–$25 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
Quick apply
11d
Bilingual Administrative Assistant
BioScript Solutions —Moncton, NB
- Remote
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
3d
Bookkeeper/Administrative Assistant
True Blue Energy Services —Moncton, NB
- From $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
- Disability insurance
- Dental care
Quick apply
10d
Office Administrator | Customer Service & Sales Coordinator
Verger Belliveau Orchard —Memramcook, NB
- $33,072–$46,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Executive Assistant & Office Lead
Harbor —Moncton, NB
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Administrative Assistant preferably with medical knowledge
Orthopedic Surgery —Moncton, NB
- $22–$25 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
- Flexible schedule
Quick apply
10d

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Payroll & Administrative Coordinator

Venor
Moncton, NB

Quick apply

Job details

Full-time

Benefits

Paid time off

Skills

Sage
Microsoft Excel
Financial auditing
Accounting software
Post-secondary education
Finance
Administrative experience
Analysis skills
Accounting
Human resources
Payroll
PCP Certification
Business
Accounting
Time management

Full job description

Venor is proud to partner with Heritage Management in their search for an Accounting & Payroll Coordinator to join their team.

Heritage Management is a locally owned and operated real estate company with deep roots in the Maritimes. Founded in 1982 and now entering their 45th year, they have built a trusted reputation for managing commercial properties with professionalism, care, and a long-term perspective. As they look ahead to the next 45 years, Heritage Management is committed to developing the next generation of professionals—pairing emerging talent with experienced team members who are ready to share their knowledge and support long-term success.

This is a permanent, full-time opportunity for an accounting professional looking to build a long-term career within a stable, well-established organization. Reporting to the Accounting Manager, the Accounting & Payroll Coordinator will play an important role in the day-to-day financial operations of the business, supporting accounts payable, payroll, reconciliations, month-end activities, and other accounting functions. Payroll is an important component of the role, but equally important is supporting the overall accounting team and contributing wherever needed.

Heritage Management operates in a collaborative, hands-on environment where everyone contributes to the success of the organization. They are looking for someone who enjoys variety, takes ownership of their work, and thrives in a small team where accuracy, accountability, and initiative are highly valued.

What You'll Be Doing

Support the day-to-day accounting operations, including accounts payable processing, invoice entry, reconciliations, and financial record maintenance.
Process and administer a biweekly payroll across four entities, ensuring payroll is completed accurately, on time, and in compliance with applicable legislation.
Reconcile payroll accounts and prepare supporting schedules for month-end and year-end financial reporting.
Assist with accounts receivable activities and other general accounting responsibilities as required.
Prepare payroll remittances and ensure compliance with CRA requirements, including source deductions, T4s, Records of Employment, annual filings, and audit-ready documentation.
Maintain payroll, accounting, and employee records with a high degree of accuracy and confidentiality.
Develop and maintain Excel-based schedules and working papers to support financial reporting and year-end processes.
Coordinate administrative compliance activities, including vehicle registrations and federal government security clearances.
Support employee onboarding and offboarding from an administrative perspective.
Respond to payroll-related inquiries from employees and provide administrative support to the broader team.
Monitor recurring deadlines, maintain organized documentation, and help improve accounting and payroll processes through continuous improvement.
Contribute to a collaborative team environment where flexibility and a willingness to support different areas of the business are valued.

What We're Looking For

3–5+ years of accounting, bookkeeping, or payroll experience in a private-sector environment.
Post-secondary education in Accounting, Business Administration, Finance, or a related discipline; an equivalent combination of education and experience will also be considered.
Experience processing full-cycle payroll; multi-company or multi-entity payroll experience is considered an asset.
Strong understanding of accounting fundamentals, including reconciliations, accounts payable, and month-end processes.
Knowledge of Canadian payroll legislation and CRA requirements; PCP designation or payroll certification is considered an asset.
Strong Excel skills with experience using Sage or similar accounting software.
Demonstrated ability to prioritize recurring deadlines while maintaining a high level of accuracy and attention to detail.
Strong analytical and problem-solving skills with the ability to reconcile discrepancies and identify issues proactively.
Highly organized with excellent time management and the ability to work independently.
Professional, discreet, and trustworthy when handling confidential financial and employee information.
A team-oriented individual who enjoys working in a collaborative environment and is willing to support a variety of accounting and administrative functions.
Must be eligible to obtain a Federal Government Security Clearance.

Compensation & Benefits

Competitive compensation based on experience and qualifications.
Paid professional development, education, and training.
Structured mentorship from experienced leadership.
Long-term career growth within a stable, locally owned organization.

At Venor and Heritage Management, we embrace a culture of belonging in the workplace. No matter who you are, where you're from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities.

Benefits:

Paid time off

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in moncton area, nb

Payroll & Administrative Coordinator

Office Administrator

Office Administration Assistant

Administrative Support Specialist

Administrative Assistant

Program Administrative Assistant - Atlantic Men's Centre

Bookkeeper / Administrative Assistant

Administrative Assistant - Centre Dentaire Amirault

CCI Medical Office Admin

Bilingual Administrative Assistant

Bookkeeper/Administrative Assistant

Office Administrator | Customer Service & Sales Coordinator

Executive Assistant & Office Lead

Administrative Assistant preferably with medical knowledge

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