Work Arrangement: On-site
Employment Status: Permanent | Full-time
Continuing to grow, Lallemand is recruiting for a newly created Administrative Assistant position.
We are looking for an organized, proactive, and professional individual who thrives in an environment where no two days are alike. The successful candidate will play a key role in supporting executive leadership, coordinating corporate activities, and helping organize strategic events.
This position is ideal for someone recognized for their strong organizational skills, discretion, attention to detail, and ability to manage multiple priorities simultaneously.
The primary responsibilities include, but are not limited to:
Executive and Administrative Support
- Manage the President's calendar, including scheduling meetings, coordinating priorities, and monitoring key deadlines.
- Provide administrative support for strategic initiatives and requests from senior leadership.
- Coordinate the President's involvement with industry associations, business partners, and organizations in which he represents the company.
- Administer the corporate donations and charitable initiatives program, including communications and follow-up on commitments.
- Prepare, organize, and maintain administrative files and reference documentation.
- Perform a variety of administrative and operational tasks to support business activities.
Corporate Events and Training Coordination
- Assist with the planning and organization of corporate events, leadership meetings, training sessions, and company visits.
- Coordinate communications with hotels, conference centers, caterers, and other external suppliers.
- Manage invitations, attendance confirmations, and participant lists.
- Coordinate room bookings, meeting materials, and on-site logistics.
- Assist with event budget tracking and related administrative activities.
- Prepare name badges, welcome packages, and participant materials.
- Welcome visitors and help ensure a professional and positive experience.
- Support the successful execution of events involving up to forty participants.
- Assist with special projects and other corporate initiatives as required.
Availability to work occasional evenings and some weekends in support of corporate events and special activities.
- L'affichage en français est en ligne sous : Adjoint(e) administratif(e) - Soutien exécutif et événements corporatifs
Required
- Minimum 1 to 2 years of experience in an administrative, coordination, or executive support role.
- An equivalent combination of education and relevant experience will also be considered.
- Fluency in both French and English, spoken and written, is required due to the responsibilities associated with the position, including:communicating regularly with suppliers, business partners, visitors, and organizations located across Canada and internationally; The successful candidate will be required to use both French and English on a daily basis.
- Proficiency with MS365
An asset
- College diploma or certificate in administration, office management, business, communications, tourism, event management, or a related field.
- Proficiency in a third language, such as Spanish, Portuguese, German, Chinese, or Japanese, is considered a strong asset.
Required
- Excellent ability to manage multiple priorities and meet tight deadlines.
- Exccellent attention to detail and strong organizational skills.
- Ability to work effectively under pressure and adapt to changing priorities.
- Strong interpersonal and communication skills.
- Professionalism, discretion, and sound judgment when handling confidential information.
- Tact and diplomacy when managing sensitive situations.
- Initiative, resourcefulness, and the ability to work independently.
Required
- Availability to work occasional evenings and some weekends
An asset
Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 6,500 people working in more than 45 countries on 5 continents.
Lallemand's corporate division encompasses all of the support services offered to our branches. Its goal is to optimize internal processes, ensure that your operation is running smoothly, and that your strategy is well thought-out.
Our corporate branch's head office is located in Montreal, Canada, and relies on a team that specializes in: Management; Finance and accounting; Engineering; Research and Development (R&D); Human Resources (HR); and Information Technology (IT). If you want to help bring enthusiasm, collaboration and innovation to our workplace, we'd love to get to know you!
Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.
