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Senior Administrative Assistant, Real Estate Investments

PSP Investments
Montréal, QC

Apply Now

Job details

Full-time
5 days ago

Benefits

Paid time off

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Bachelor's
Proofreading
Communication skills

Full job description

ABOUT US

We’re one of Canada’s largest pension investors, with CAD$299.7 billion of net assets as of March 31, 2025.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP Investments, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

ABOUT YOUR ROLE

As a Senior Administrative Assistant, Real Estate Investments, you’ll:

Perform all administrative duties for the Managing Directors you will be assigned to and in support to the Real Estate Investments team as maybe required, including for example, calendar management, the planning of agendas, meetings, appointments and conferences and electronic filing
Schedule and manage complex travel arrangements for the Real Estate Investments team in accordance with internal policies, respecting itineraries or other duties related to supporting professionals who travel
Coordinate meetings and videoconference calls with internal / external stakeholders and circulate required documents
Prepare expense reports for Managing Directors in a timely manner and assist other team members with finalization / validation of reports as required
Maintain Managing Director’s contact database ensuring contact lists are updated regularly
Ensuring contacts are entered in CRM (Deal Cloud) and inputting data, prompting MDs to maintain regular usage
Proactively develop an internal network to assist with and be resourceful for progress and delivery on matters arising with a good level of autonomy
Create and maintain filing systems
Demonstrate an ability to understand relevant corporate policies and ensure appropriate application
Ensure that requests for action or information are relayed to the appropriate persons within the team
Lead event planning for the Montreal Real Estate Investments Team
Assist team members’ ad hoc requests to help facilitate them
Cover for the other Administrative Assistants during vacation periods

WHAT YOU’LL NEED

Bachelor’s degree, an asset
A minimum of five (5) years related experience in a similar position, preferably in a financial or professional environment
Advanced knowledge of Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams (Live Meetings), OneDrive) and other department specific systems. Experience with Concur, and travel agency providers, an asset
Strong communication skills, both written and spoken
Experience in proof reading and editing
Excellent client service approach and ability to respond in a timely and positive manner to unexpected requests
Ability to identify, analyze and solve problems and to escalate appropriately with a solution-oriented approach
Aptitude for processing detailed information with great accuracy and attention to detail by using specific approaches and tools for checking outputs
Ability to prioritize and multitask multiple concurrent tasks to support the Managing Director and team members
Good capacity in learning new technologies to become proficient with day-to-day systems to perform assigned tasks
Bilingualism: English and French (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa)

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

Investment in career development
Comprehensive group insurance plans
Competitive pension plans
Unlimited access to virtual healthcare services and wellness programs
Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers
A personalized family-building support, from pre-pregnancy to menopause, with available financial assistance
Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off
A hybrid work model with a mix of in-office and remote days

Benefits package may vary based on your employee type.

At PSP Investments, we aim to provide a workplace where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

Apply Now

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