LOCATION
Moosejaw, Saskatchewan
REPORTS TO
Global HR Head
POSITION SUMMARY
The Human Resources Specialist is responsible for supporting and managing a broad range of HR functions across Canada and the United States operations. This role oversees recruitment, onboarding, payroll and benefits administration, employee relations, compliance, disability management, performance management, and employee engagement initiatives. The HR Specialist works closely with management and plant operations to ensure compliance with employment legislation, enhance workforce performance, and maintain a positive workplace culture.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Key Responsibilities
Recruitment & Talent Acquisition
- Coordinate end-to-end recruitment activities, including job postings, candidate sourcing, resume screening, interview scheduling, and onboarding.
- Support management in employee selection processes and hiring decisions.
- Prepare and update job descriptions and conduct salary benchmarking.
- Manage recruitment processes for foreign workers, including visa applications, renewals, and compliance documentation.
Employee Onboarding & HR Administration
- Facilitate onboarding and orientation programs for new hires across Canada and the United States.
- Maintain accurate and confidential employee records within HRIS systems.
- Ensure compliance with company policies and applicable employment legislation.
Payroll & Benefits Administration
- Process payroll for employees in Canada and the United States.
- Administer group benefits programs, including enrollments, changes, and terminations.
- Prepare and maintain payroll budgets and compensation records.
- Coordinate vacation pays, benefits continuation, and Record of Employment (ROE) processing.
- Employee Relations & Compliance
- Provide support to management on employee relations matters, disciplinary actions, terminations, and layoffs.
Performance Management & Employee Development
- Coordinate employee performance appraisal programs and maintain tracking systems.
- Source and coordinate external training providers and learning resources.
Employee Engagement & Culture
- Plan and execute employee engagement activities and recognition programs.
- Track employee birthdays, service anniversaries, and other recognition initiatives.
- Promote a positive, collaborative, and inclusive workplace culture.
- Travel to plant locations as required to strengthen employee relations and team cohesion.
Process Improvement & Strategic HR Support
- Identify opportunities to improve HR processes and operational efficiency.
- Research and recommend updates to HR policies, procedures, and employee benefits.
- Support organizational initiatives and HR-related projects as assigned.
Office Administration
- Answer the main phoneline for the office and direct calls / take messages as needed.
- Maintain inventory of office and kitchen supplies and equipment.
- Arrange courier pick-ups receive deliveries; reconcile courier account invoices.
- Schedule team and management meetings, teleconferences, and web meetings.
- Draft, edit, scan, print, and courier documents.
- Administer the contract with, and provide direction to, the office cleaning service provider
- Arrange, manage, and coordinate all aspects of Agrocorp business travel to meet the specific needs of employees, including:
o Researching and booking flights, ground transportation, and hotel accommodations
o Providing travelers with directions and destination information
o Creating detailed itineraries for all business trips and trade shows
o Negotiating corporate/best travel rates and fares
- Work with internal and external IT consulting services providers to coordinate the information technology (IT), electronic equipment, and business systems of the organization, and act as the first point of contact for internal users requiring support with the organization’s business information systems.
Teamwork
- Train and/or share knowledge with the Agrocorp Canada teams.
- Travel to plants as needed to foster a team culture.
- Identify opportunities for improvement.
Safety
- Participate in safety meetings and training as required.
- Communicate, document, and control hazards, as instructed.
- Report all incidents to the Safety Representative.
- Only conduct tasks on which instruction and training have been provided
- Always wear required personal protective equipment (PPE) on the production floor and/or as directed.
SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES
- Post-secondary education from a recognized institution in Human Resources, Business Administration, or related discipline, or an acceptable combination of education and experience.
- Minimum 4-5 year of human resources.
- Prior experience processing payroll in a multi-faceted organization (salary, hourly, overtime, allowances, bonuses, etc.) is an asset.
- Prior experience administering IT systems, networks, and related technologies is an asset.
- Knowledge of and prior experience using SalesForce customer relationship management software is an asset.
- Knowledge of the Canadian Labour Code and USA Labour Code and prior experiencing working for a federally regulated organization is an asset.
- Advanced Microsoft Office skills including extensive experience using Excel.
- The ability to delegate and manage conflicting priorities.
- Proven ability to foster effective interpersonal relationships within a geographically and culturally diverse work setting.
- Ability to use initiative to identify problems and deliver solutions.
- Effective written and verbal communication skills in English.
- Strong communication, interpersonal and organizational skills, with a high level of attention to detail.
- Ability to handle confidential information.
CONDITIONS OF EMPLOYMENT
- Office environment, long periods of sitting, using a computer, and viewing computer screen.
- Overtime may be required during evenings and weekends.
- Periodic travel within Canada, the United States, and other locations may be required.
- CSA approved steel-toed boots are required during plant visits.
- Must be legally entitled to work in Canada.
