nanaimo, bc front office assistant Jobs – 21 Openings This Week

Office Assistant
KMA Chartered Professional Accountants Ltd —Nanaimo, BC
- $20–$24 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick apply
10d
Front Office Supervisor
Tigh-Na-Mara Resorts Ltd —Parksville, BC
- $24.70–$29.40 an hour
- Weekends as needed
- Customer service
- Hotel
- First Aid Certification
- Store discount
- Dental care
Quick apply
13d
Administrative Assistant/Receptionist
Haven Society —Nanaimo, BC
- $25.95–$29.76 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant, Student Affairs
Vancouver Island University —Duncan, BC
- $32.84 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Administrative Assistant
Tamagawa-Gakuen of Canada Society —Nanaimo, BC
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Dental care
- Paid time off
Quick apply
12d
Medical Office Assistant
Medical Arts Centre —Nanaimo, BC
- $24 an hour
- Part-time
- Medical office experience
- Computer skills
- In-person
Quick apply
Ophthalmic Assistant/Medical Office Assistant
Dr. Henry Chen Inc —Nanaimo, BC
- From $22 an hour
- Part-time
- Medical office experience
- High school diploma or GED
- In-person
Quick apply
10d
Assistant Project Manager
McNaught Contracting Ltd —Nanaimo, BC
- $90,000–$140,000 a year
- Full-time
- Microsoft Office
- Driving
- Contracts
Quick apply
Licensed Dental Assistant
Passion Dental Group —Nanaimo, BC
- $30–$35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Licensed Dental Assistant
Passion Dental Group —Duncan, BC
- $29–$33 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Administrative Assistant
Raymond James - Seaview Office Parksville —Parksville, BC
- $50,000–$60,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Flexible schedule
Quick apply
13d
Bartender/Server/Variable Manager
Bin 4 Burger Lounge - Nanaimo —Nanaimo, BC
- $18.25–$25.00 an hour
- Full-time
- Restaurant management
- In-person
- Restaurant
Quick apply
21h
Administrative Assistant
Blue Stone Financial —Parksville, BC
- From $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
14d
Part-Time Medical Office Assistant
Alderlea Medical Clinic —Duncan, BC
- From $22 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick apply

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Office Assistant
KMA Chartered Professional Accountants Ltd —Nanaimo, BC
(Such as a certificate in Office technology). This position will focus upon blend administrative duties and the need for effective communication skills.
$20–$24 an hour
Quick apply
10d
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Coastal City Animal Hospital —Nanaimo, BC
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We are looking for a motivated and personable Dental Assistant/Receptionist to join our friendly and supportive team. This postion involves a combination of…
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Office Assistant

KMA Chartered Professional Accountants Ltd
Nanaimo, BC

Quick apply

Job details

Full-time
10 days ago

Benefits

Extended health care

Skills

Microsoft Excel
Microsoft Outlook
DocuSign
Writing skills
Post-secondary education
Chartered Professional Accountant
Accounting
Communication skills
Adobe Acrobat
Time management

Full job description

KMA Chartered Professional Accountants is a well-respected mid-size full-service accounting (CPA) firm located in North Nanaimo, across from Long Lake. KMA CPA’s provides a wide range of services to a diverse group of clients. In addition to the usual set of services provided by CPA firms, KMA provides US tax services to clients from all over BC. The firm’s core value is to move beyond regulatory compliance and work with our clients to focus upon developing efficient strategies for tax minimization.

Over the last five years, how CPA firms send and receive information has moved from mostly paper, to electronically. This new role reflects this change.

We are seeking to add a new position to the in-office team members. This position will focus upon blend administrative duties and the need for effective communication skills. Having previous accounting and/or tax knowledge is a definite asset. This individual will possess strong time management, excellent communication skills, IT knowledge, a willingness to learn. The position will see the individual focus upon providing support to the KMA team.

A typical week for the successful candidate will include:

In the morning, you will check for new files that have arrived in the last 24 hours. You will download them to the correct folder(s). You will notify the client manager of the new file arrivals. You will then upload completed files to clients’ portals. Later in the morning, you will scan any client documents that have been dropped off.

In the afternoon, you will collate (assemble) files for client signatures. This involves assembling PDF files from various sources. KMA uses DocuSign, therefore you will be placing signature tags on the files for clients. KMA now sees most clients sign electronically.

As part of the administration team, you will be responsible for a wide range of duties. This position will see significant fluctuations in workload over the year. It is anticipated that the workload during July and August will be very light.

KMA uses CCH’s iFirm. iFirm is a cloud-based practice management application suite. It is expected that any new staff member will have to learn this application. Prior knowledge is not a requirement. As it is widely used in the industry, there are numerous YouTube videos and tutorials available.

Key responsibilities for this role:

Downloading client files into the correct folder on the server.
Renaming files as needed.
In office scanning of client provided documents.
You will be required to cover the front desk is off or as needed
Notification of the assigned staff member of the newly received files.
Collating of completed files for signature. This includes Canadian T1s, US tax files, and various corporate files.
Uploading of files to client’s Portals.
You will be responsible for managing a shared inbox.
The ability to learn a wide variety of assigned tasks
To successfully multitask on a day-to-day basis
Ability to work additional hours and weekends during the months of March and April

The key qualities for the successful candidate:

Team Player
Proven and effective ability to communicate in writing and possess interpersonal skills
Ability to prioritize workload and manage multiple tasks
A desire to learn new skills and knowledge.
Positive attitude

Qualifications:

Post-secondary education is a definite asset. (Such as a certificate in Office technology)
Working knowledge of Outlook.
Moderate knowledge of MS Teams
Moderate knowledge of Excel
Moderate knowledge of Adobe Acrobat Pro
Familiarity with Docusign

Benefits:

KMA has a benefits package that includes extended medical and a Health Spending Account. A health spending account lets you spend according to your priorities
During July and August, KMA closes on Fridays. This is in recognition of the additional time worked during tax season.

Work Location

This is an in-person position. The applicant must be located in central Vancouver Island.

Compensation:

The range of pay $20 to $24 per hour.

Pay: $20.00-$24.00 per hour

Benefits:

Extended health care

Location:

Nanaimo, BC V9T 2H3 (required)

Work Location: In person

Quick apply

Refine Your Search

front office assistant jobs in nanaimo, bc

Office Assistant

Front Office Supervisor

Administrative Assistant/Receptionist

Administrative Assistant, Student Affairs

Administrative Assistant

Medical Office Assistant

Ophthalmic Assistant/Medical Office Assistant

Assistant Project Manager

Licensed Dental Assistant

Licensed Dental Assistant

Administrative Assistant

Bartender/Server/Variable Manager

Administrative Assistant

Part-Time Medical Office Assistant

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