nanaimo, bc office coordinator Jobs – 4 Openings This Week

Office Coordinator - Nanaimo WorkBC
AKG Canada —Nanaimo, BC
- $50,000–$56,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
office coordinator
lds immigration —Nanaimo, BC
- $30 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
9d
Administrative Coordinator, Office of the Dean
Vancouver Island University —Nanaimo, BC
- $82,083–$93,276 a year
- Temporary
- Microsoft Office
- Administrative experience
- Bachelor's
6d
Project Coordinator (Vancouver Island, Duncan Office)
Norland Limited —Duncan, BC
- $65,000–$70,000 a year
- Full-time
- AutoCAD
- Engineering
- Microsoft Office
- Dental care
- Paid time off
Quick apply

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Office Coordinator - Nanaimo WorkBC

AKG Canada
Nanaimo, BC

Apply Now

Job details

Full-time

Benefits

Extended health care
RRSP match
Dental care
Paid time off
Employee assistance program

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Filing
Windows
Microsoft Office
Math
Communication skills

Full job description

Office Coordinator - Nanaimo

Overview

This role plays a crucial part in supporting the Service Delivery Manager and the Case Management team. Responsibilities include managing clerical and administrative tasks, maintaining client records in accordance with legislation, policy, and procedures, and providing general support to the customer service focus of the office. 

Responsibilities

Administrative Support:

Drafts and prepares correspondence, memos, and reports for the Management team. 
Reviews invoices, secures approval, and forwards them to Finance in a timely manner. 
Administers petty cash, staff appreciation, and charitable funds, ensuring adherence to budget stipulations. 
Liaises with IT to ensure the functionality of all office equipment. 
Physical Office Needs Coordination
Ensures the smooth operation of the physical office space. 
Manages issues with landlords, office renovations, repairs/moves, janitorial services, and facilities management. 
Maintains an adequate inventory of office supplies. 
Manages key and access card management. 
Coordinates with Occupational Health and Safety Representative to ensure compliance.

Case Management Support

Manages administrative tasks supporting the Case Management Process, including job search and job start supports. 
Prioritizes daily workload and processes files to ensure timely documentation for the team. 
Maintains current database information on each case. 
Creates administrative forms, client files, group participation lists, signs, labels, schedules, materials, certificates, reports, PowerPoint presentations, and well-designed business documents. 
Maintains related filing systems and procedures. 
Supports the Case Management team in performing in-house functions. 
Ensures Case Management staff have sufficient supplies and resources.

Vendor and Client Communication

Provides information clearly to clients and stakeholders, following confidentiality guidelines. 
Conducts follow-up phone calls to clients when instructed. 
Manages difficult situations, assists clients in crisis, and responds professionally to complaints. 
Works with vendors to negotiate costs, supplies, and services. 
Receives and processes client-related invoices for approval. 
Develops rapport with clients on the telephone. 
Prepares clear, concise, and timely correspondence as necessary.

Qualifications

Intermediate to advanced business technology skills. 

Proficient in MS Office (Word and Excel), Windows environment, PC applications, and web-based research tools. 

Demonstrated ability to work effectively with all stakeholders. 

Strong work ethic with a commitment to maintaining confidentiality. 

Excellent grammar, reading comprehension, and math skills. 

Excellent written and verbal communication skills. 

High attention to detail. 

Flexibility, initiative, quick thinking, high energy, and enthusiasm. 

Ability to interact skillfully and communicate effectively with a variety of people, both in person and in writing. 

Employment Level

Full-time

Wage Range

$50,000.00 - $56,000.00

Work Conditions

On-site in an office environment

Eligibility Statement

Open to all those eligible to work in Canada.

Equity Statement

We are committed to fostering a diverse and inclusive workplace. We believe that diversity of thought, background, and experience strengthens our team and drives innovation. We are dedicated to creating an environment where everyone feels valued, respected, and supported.

Job Type: Full-time

Pay: $50,000.00-$56,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
Paid time off
RRSP match

Work Location: In person

Apply Now

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office coordinator jobs in nanaimo, bc

Office Coordinator - Nanaimo WorkBC

office coordinator

Administrative Coordinator, Office of the Dean

Project Coordinator (Vancouver Island, Duncan Office)

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