navan, on hr assistant Jobs – 3 Openings This Week

Administrative Assistant, Human Resources
Royal Canadian Mint —Ottawa, ON
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
13d
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- $45,000–$50,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
5d
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Road Runner Transport —Navan, ON
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- English
- High school diploma or GED

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Administrative Assistant, Human Resources

Royal Canadian Mint
Ottawa, ON

Apply Now

Job details

Permanent
13 days ago

Skills

Microsoft Powerpoint
Bilingual
Microsoft Word
French
Microsoft Excel
College certificate
English
Microsoft Office
Administrative experience
Presentation skills
Organizational skills
College diploma
Communication skills

Full job description

The Mint is hiring an Administrative Assistant, Human Resources who can thrive in a dynamic and inclusive environment.

Reporting to the Director, Business Partners & Labour Relations, the position is also supporting the Director of Talent Management and the Director of Total Compensation and People Analytics & Technology Services and their respective teams. The position is accountable for providing administrative support activities that ensure the smooth functioning of the section.

Your Responsibilities:

Performs administrative duties to ensure that all support activities necessary for the Human Resources section are carried out in an efficient and timely manner.
Maintains working schedules, co-ordinates arrangements for meetings and resolves conflicting priorities for the HR leaders.
Prepares correspondence, presentations, reports, and manages records and other documentation.
Provides support with coordinating the logistics of various projects and programs such as Rewards & Recognition, Take Our Kids to Work Day, Long Services Awards, etc.
Creates and processes purchase orders for the HR section using the Mint’s requisition system, pays invoices and reconciles the cost center budgets on a regular basis
Co-ordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management for the HR leaders.
Maintains and handles the safekeeping, retention and archiving of HR records.
Provides back up-support for the Executive Assistant of the Office of the VP, HR.
May also support the Talent Acquisition team with a variety of administrative and recruitment-related tasks.

This position offers a hybrid work arrangement, requiring on-site presence at our Ottawa location three to five days per week, depending on meeting requirements and other activities.

Qualifications:

Languages Requirements:

Proficiency in both official languages (English / French) is required at the time of hire. If no qualified candidate fully meets the required levels, other candidate language profiles may be considered in accordance with the Mint’s Staffing Policy. The linguistic profile for this position is:

Reading Comprehension: B Intermediate

Written Expression: B Intermediate

Oral Proficiency: B Intermediate

Education & Designation:

College diploma or certificate in related area or a combination of education and relevant work experience will be considered

Experience:

Minimum of 3 years of related business experience as an administrative support position

Additional Qualifications:

Experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities.
Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel and PowerPoint).
Ability to thrive in a fast-paced, confidential and sensitive environment and work effectively under pressure to meet set deadlines.
Excellent administrative abilities, strong organizational skills and detail-oriented.
Effective communication, interpersonal and presentation skills.
Collaborative, open minded and creative in a team-oriented setting.
Adaptable, reliable and takes initiative.
Positive attitude, supports team efforts and works cooperatively with others.

Why the Mint?

At the Mint, you will collaborate with a diverse group of people and be a part of an iconic Canadian organization. Your safety and wellbeing are our top priority. We offer outstanding pay and total rewards for you and your family and you will be supported to continuously learn throughout your career.

The Mint is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We value diversity and aim to provide an inclusive, barrier-free recruitment, selection and onboarding process to ensure that each candidate is treated respectfully. In accordance with the Employment Equity Act, you are invited to voluntarily self-identify with one or more of the four employment equity groups (women, Indigenous Peoples, persons with disabilities and members of visible minorities) by sending your application to the confidential email, [email protected] that is accessed only by the Human Resources section.

If you need accommodation at any point in the application or interview process, please let us know. We are committed to being an inclusive employer. For a confidential inquiry, simply email us directly at [email protected] to make arrangements.

What to Expect:

In order to be considered for an interview, please clearly demonstrate on your application how you meet the language, education and experience qualifications. The additional qualifications may be assessed through interviews, exams, reference checks, etc.

Selected candidates will be required to complete a background check facilitated by the Mint in order to obtain a security clearance.

Ready to mint your career? Please forward your resume to [email protected] by June 10, 2026. We look forward to receiving your application!

Apply Now

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Culture & People (HR) Administrative Coordinator

office administrative assistant

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