Nepean, On Medical administrative assistant Jobs – 22 Openings This Week

Administrative Assistant, Outpatient Mental Health Services
CHEO —Ottawa, ON
- $26.43–$32.46 an hour
- Part-time
- Bilingual
- Microsoft Word
- English
3d
Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)
CHEO —Ottawa, ON
- $26.43–$32.46 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
3d
Administrative Assistant
University of Ottawa Heart Institute —Ottawa, ON
- $25.80 an hour
- Microsoft Office
- Administrative experience
- In-person
Administrative Assistant/ Pre-Test
Barrhaven Optometric Centre —Nepean, ON
- From $18 an hour
- Full-time
- Customer service
- Data entry
- Computer skills
- Dental care
- Paid time off
Quick apply
1d
Medical Office Administrator
La Vie Executive Health Center —Ottawa, ON
- $22 an hour
- 8 hour shift
- No university degree
- In-person
- Communication skills
- Disability insurance
- Dental care
Quick apply
2d
Medical Office Administrator (MOA)
Care Fertility —Ottawa, ON
- Full-time
- Customer service
- Word processing
- Medical office experience
Quick apply
Administrative Assistant - Barrhaven Dental, Ottawa, ON
123Dentist —Ottawa, ON
- $30–$32 an hour
- Full-time
- Microsoft Excel
- Administrative experience
Quick apply
10d
Medical Office Assistant - Team Lead
Precision Medical Centre —Nepean, ON
- $19–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
4h
Medical Assistant/Medical Office Administrator
LMC Healthcare —Ottawa, ON
- $19–$20 an hour
- Part-time
- Medical office experience
- Computer skills
- Typing
Quick apply
12d
Administrative Assistant/Medical Help
Canada Vein Clinics —Ottawa, ON
- $18–$20 an hour
- Part-time
- Bilingual
- Medical office experience
- English
Quick apply
6d
Administrative Assistant
Mill View Integrated Health —Manotick, ON
- $20–$25 an hour
- Part-time
- Customer service
- Medical office experience
- High school diploma or GED
Quick apply
Administrative Assistant
Ergothérapie & réadaptation M|Care Therapy Occupational Therapy & Rehabilitation —Ottawa, ON
- $18–$25 an hour
- Part-time
- Hybrid work
- Bilingual
- English
- Microsoft Office
- Flexible schedule
Quick apply
14d
Medical Office Administrator
Orleans Cardiopulmonary Group —Orleans, ON
- $19.00–$21.50 an hour
- Part-time
- Administrative experience
- Organizational skills
- In-person
- Dental care
- Employee assistance program
Quick apply
2d
Medical Office Administrator
Ottawa Gastrointestinal Institute —Ottawa, ON
- $20 an hour
- Weekends as needed
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Administrative Assistant/Clinical Support
HULO Physiotherapy —Manotick, ON
- $21–$25 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
Quick apply
Medical Office Assistant
Optometrie Greely Optometry —Greely, ON
- $20–$23 an hour
- Full-time
- Administrative experience
- Organizational skills
- EMR systems
- Vision care
Quick apply
Medical Office Assistant
CP Diagnostic Clinic —Carleton Place, ON
- From $19.50 an hour
- Part-time
- Medical office experience
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
10d
Administrative Assistant/Bookkeeper
Centrum Pharmacy —Orleans, ON
- $24–$28 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Store discount
Quick apply
Temporary Sales Administration Assistant (Part-Time)
Konica Minolta Sensing Americas —Ottawa, ON
- $20 an hour
- Temporary
- CRM software
- Microsoft Excel
- Sales
- Commuter benefits
- Disability insurance
Quick apply
7d

Related jobs to explore

Based on your search for medical administrative assistant

Accounting Clerk/Administrative Assistant
Truck Town —Smiths Falls, ON
Process deposits and reconcile cash, debit, and credit transactions. Process vehicle purchases and maintain accurate records. Job Types: Full-time, Permanent.
$22–$24 an hour
Quick apply
1d
Assistant Scrap Car Buyer/ Automotive Office Admin
SMC TOWING GROUP —Nepean, ON
Answer incoming phone calls, emails, and online inquiries related to scrap vehicle. Assist with administrative duties, including filing, document management,…
$18–$21 an hour
Quick apply
22h

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

1 Month+ Front Desk Dental Admin or Dental Office Manager
North Oshawa Dental Office —Oshawa, ON
Assist with administrative tasks such as filing, faxing, scanning, and managing correspondence. Manage multi-line phone systems to schedule appointments, answer…
$24–$30 an hour
Quick apply
14d
Medical Administrative Assistant
Crossroads Staffing —Oro-Medonte, ON
Front desk reception, patient support, and appointment scheduling. Crossroads Staffing is seeking a Medical Administrative Assistant for a short term assignment…
$20–$24 an hour
Quick apply
6d

Show more jobs in cities nearby

I want to receive the latest job alerts for medical administrative assistant in nepean, on

By signing in to your account, you agree to Workopolis's Terms of Service and consent to our Cookie and Privacy Policy.

Administrative Assistant, Outpatient Mental Health Services

CHEO
Ottawa, ON

Apply Now

Job details

Part-time
3 days ago

Skills

Bilingual
Microsoft Word
French
Filing
English
Microsoft Office
Administrative experience
Organizational skills
SharePoint
Medical terminology
Workday

Full job description

Compensation Pay Range:

$26.43-$32.46

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system.

Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

POSITION SUMMARY

The Administrative Assistant, is responsible for providing administrative support to a clinical or provincial program.

RESPONSIBILITIES

Maintaining calendar and schedule meetings, appointments and/or events; prepare necessary documentation for meetings, appointments and/or events; reschedule meetings, appointments or events based on availability to avoid conflict with competing and changing priorities
Maintaining awareness of the clinical/provincial program’s activities in order to receive, prioritize and professionally respond to and direct queries from patients/families and other stakeholders (those requiring reports etc)
Supporting the program with human resources processes for new CHEO staff and medical staff including recruitment, hiring, orientation, onboarding, workstation/office setup.
Submitting required information to support physician billing (if applicable)
Establishing, developing and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail, and confidential files.
Supporting the administrative aspects of program’s academic and research mandates
Preparing annual program summary reports
Making arrangements for meetings such as scheduling use of board and conference rooms, arranging or confirming attendance, preparing material and coordinating catering.
Making travel and hotel arrangements for staff and out-of-town visitors.
Prioritizing incoming mail and documents and distributing appropriately.
Photocopying, collating, faxing and distributing documents.
Proofreading documents for grammar and spelling.
Typing, transcribing dictated correspondence and formatting electronically based reports and correspondence; preparing spreadsheets; preparing documents for review.
Performing financial clerical functions such as billing, reconciling accounts, providing month end reports, monitoring, tracking and/or processing expenses related to travel claims, invoices, requisitions, deposits, receipts, enrichment fund reimbursements, etc.
Participating in the planning of special events by booking venue, scheduling speakers, ordering catering, audio visual equipment, registration, etc.
Maintaining both electronic and paper filing systems
Taking on special projects as assigned by management including coordinating activities, organizing functions, preparing reports etc
Desire to learn and quickly adapt to new processes/ database updates and technology related platforms such as SharePoint
Ordering supplies as required.
Performing other duties as assigned.

QUALIFICATIONS

Criminal Record Check (Essential)
Diploma in relevant field (Essential)
Approximately 12 months of related experience (Essential)
Knowledge of medical terminology (Preferred)
Clinical terminology proficiency (Essential)
Bilingualism (English and French) (Essential)
Sound judgement, the ability to prioritize and adjust as required (Essential)
Ability to anticipate needs, as well as plan and prioritize work.(Essential)
Ability to take initiative and work independently with minimal direction. (Essential)
Ability to multi-task and complete tasks in a timely fashion; (Essential)
Strong organizational skills (Essential)
Detail-oriented (Essential)
Discretion and a high degree of confidentiality (Essential)
Professional, effective, concise communication (both oral and written) (Essential)
Comprehensive use of MS Office including word processing, spreadsheet, presentation, email (Essential)
Use of a voicemail system, photocopier, multi-use fax machine. (Essential)

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Timeline may be extended or shortened based on operational needs.

Please note you will be represented by the Laborers International Union of North America (LiUNA).

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Please note you will be represented by the Laborers International Union of North America , (LiUNA).

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [email protected]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

Apply Now

Refine Your Search

medical administrative assistant jobs in nepean, on

Administrative Assistant, Outpatient Mental Health Services

Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)

Administrative Assistant

Administrative Assistant/ Pre-Test

Medical Office Administrator

Medical Office Administrator (MOA)

Administrative Assistant - Barrhaven Dental, Ottawa, ON

Medical Office Assistant - Team Lead

Medical Assistant/Medical Office Administrator

Administrative Assistant/Medical Help

Administrative Assistant

Administrative Assistant

Medical Office Administrator

Medical Office Administrator

Administrative Assistant/Clinical Support

Medical Office Assistant

Medical Office Assistant

Administrative Assistant/Bookkeeper

Temporary Sales Administration Assistant (Part-Time)

Related jobs to explore

Explore jobs in cities nearby

I want to receive the latest job alerts for medical administrative assistant in nepean, on

Please Note: If you are a current CHEO employee with access to Workday, please apply to this posting via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply for this position, please submit your application by 11:59 pm the day before the advertised closing date in the posting to ensure your application is received.

POSITION SUMMARY

RESPONSIBILITIES

QUALIFICATIONS

Job seeker tools

Employer Tools

Browse

Stay Connected