Richibucto Home Hardware Design Center and Manuel Development are seeking an experienced, highly organized, and dependable Senior Office Administrator to join our team on a full-time basis.
This is a key administrative position for a bilingual professional who is comfortable working independently, taking ownership of responsibilities, managing multiple priorities, and ensuring important tasks are completed accurately and on time.
The position provides general administrative support to both businesses, with additional accounting, project administration, marketing coordination, and client support responsibilities specifically for Manuel Development. The successful candidate will work closely with management, employees, clients, contractors, suppliers, municipalities, and community organizations.
Responsibilities - Both Businesses
Manage schedules, appointments, calendars, and meetings
Monitor and respond to emails and general correspondence
Organize and maintain administrative records, files, and documentation
Provide general administrative support to management
Follow up on outstanding items and help ensure deadlines are met
Communicate professionally with clients, suppliers, and other stakeholders
Manage and coordinate the donation and community support program, including donation requests and related records
Manuel Development - Accounting & Administration
Manage accounts receivable, including monitoring outstanding accounts and following up on payments for both companies
Manuel Development - Project & Client Support
Prepare and submit building permit applications and required documentation
Communicate with clients, contractors, suppliers, municipalities, and other organizations regarding projects
Work with and assist clients throughout various stages of their projects
Coordinate with the marketing team by organizing project photos and other marketing content - Manuel Development
Manuel Development - Additional Responsibilities / Assets
Researching available government grants, rebates, programs, and funding opportunities that may apply to Manuel Development or its projects
Assisting management with grant applications and supporting documentation
Qualifications
Bilingual in French and English - required
Previous experience in a senior office administration, bookkeeping, accounts receivable, or similar administrative role
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent attention to detail and accuracy
Strong written and verbal communication skills in both French and English
Experience with invoicing, accounts receivable, estimates, and basic bookkeeping
Strong computer skills and comfort using email, spreadsheets, and office software
Ability to work independently, use good judgment, take initiative, and follow through on responsibilities
Professional and friendly approach when dealing with clients and the public
Ability to handle confidential business and financial information appropriately
Experience in construction, building materials, property development, or a related industry is considered an asset
Compensation & Benefits
$25.00-$30.00 per hour, based on experience
Full-time position
Group insurance - eligible to participate after 3 months of employment
Matched pension program - eligible to participate after 6 months of employment
Employee store discount
Payed time off
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Experience:
- Administrative: 5 years (required)
Language:
- French (required)
- English (required)
Work Location: In person
