Newmarket, On Bookkeeper / executive Jobs – 13 Openings This Week

Payroll and Pension Administrator
WCYR —Newmarket, ON
- $30–$34 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Finance
- Administrative experience
- Designated paid holidays
Quick apply
RECE Site Supervisor Before and After School
St Gabriel Child Care Centres of Woodbrigde —Woodbridge, ON
- $27–$32 an hour
- Full-time
- CPR Certification
- Microsoft Office
- Supervising experience
- Dental care
- Vision care
Quick apply
9d
Bookkeeper / Executive Assistant
Unique Broadband Systems —Barrie, ON
- Full-time
- QuickBooks
- Organizational skills
- Communication skills
23h
Bookkeeper - Part Time
Church of the Holy Trinity —Toronto, ON
- $30–$35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- English
- Flexible schedule
Quick apply
1d
Technical Support Analyst
KEV Group —Toronto, ON
- $65,000–$85,000 a year
- On call
- Hybrid work
- Software troubleshooting
- Databases
- SQL
- Paid time off
Quick apply
Director of Pricing
KEV Group —Toronto, ON
- $160,000–$180,000 a year
- Hybrid work
- Microsoft Excel
- Presentation skills
- Paid time off
Quick apply
Account Executives
Prevendel Business Solutions —Richmond Hill, ON
- Microsoft Excel
- QuickBooks
- Computer skills
Orchestra Manager
Cathedral Bluffs Symphony Orchestra —Scarborough, ON
- $1,600–$2,000 a month
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Work from home
- Flexible schedule
Quick apply
4d
Interim Executive Director
Project Canoe —Toronto, ON
- $80,000–$90,000 a year
- Weekends as needed
- Hybrid work
- Google Suite
- Leadership
- Marketing
- Dental care
Quick apply
7d
Head of Sales
Kick —Toronto, ON
- Full-time
- Sales
- QuickBooks
- Dental care
- Vision care
Quick apply
Ambassadors
Prevendel Business Solutions —Richmond Hill, ON
Executive Chef/Dining Services Manager - Hazelton Place
Verve Senior Living —Toronto, ON
- $60,000–$68,000 a year
- Full-time
- Cooking
- English
- Hotel
Quick apply
Senior Solutions Consultant, Financial Performance
Clio —Toronto, ON
- $37,100–$50,300 a year
- Full-time
- Hybrid work
- Accounting
- QuickBooks
- APIs
- Dental care
- Paid time off

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8d
Accounting Coordinator
Expert Geophysics Limited —Newmarket, ON
Manage the full accounts payable cycle, including processing vendor invoices, verifying approvals, coding expenses, scheduling payments, and resolving vendor…
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Bookkeeper - Part Time
Canadian Caribbean Association of Halton —Oakville, ON
Support the filing and remittance of statutory payments such as GST and annual Charity Return. Assist with semi-monthly payroll processing through ADP Workforce…
$40–$50 an hour
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6d
RECE Site Supervisor Before and After School
St Gabriel Child Care Centres of Woodbrigde —Woodbridge, ON
The Site Supervisor of St. Gabriel Child Care manages and supervises the sites operations and the children’s educational program, with all inter-related…
$27–$32 an hour
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9d

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Payroll and Pension Administrator

WCYR
Newmarket, ON

Quick apply

Job details

Part-time | Contract | Fixed term contract

Benefits

Designated paid holidays

Skills

Microsoft Excel
Financial auditing
Post-secondary education
Finance
Administrative experience
Human resources
Organizational skills
Payroll
Accounting

Full job description

Payroll and Pension Administrator

Location York Region / Hybrid, as operationally required

Position Type Part-time contract

Hours Approximately 12–16 hours per month, with some fluctuation during year-end, staff transitions, pension updates, ROEs, T4 preparation, and payroll reporting periods.

Compensation $30–$34 per hour, commensurate with experience.

Reports To Executive Director

About Women’s Centre of York Region

Women’s Centre of York Region supports women and gender-diverse people who have experienced trauma and abuse to build safety, independence, well-being, and connection. Our work is grounded in trauma-informed, client-centred, anti-oppressive, and community-based practice.

Position Summary

The Payroll and Pension Administrator is responsible for the accurate, timely, and confidential administration of payroll and pension processes for Women’s Centre of York Region. This role ensures employees are paid correctly and on time, payroll remittances are completed, pension contributions are processed, and employee payroll and pension records are maintained accurately.

This is a specialized administrative role focused on payroll, pension administration, related employee records, statutory compliance, and coordination with the Executive Director, bookkeeper/accountant, payroll provider, and pension provider.

Key Responsibilities

Payroll Processing

Process payroll accurately and on schedule for all employees.
Enter and verify payroll information, including salary changes, hours, vacation, statutory holidays, paid and unpaid leaves, deductions, taxable benefits, and other adjustments.
Ensure payroll is reviewed and approved according to organizational procedures before final submission.
Maintain accurate and confidential payroll records.
Ensure payroll aligns with employment agreements, organizational policies, and applicable employment legislation.
Prepare Records of Employment, T4s, and other payroll-related documents as required.
Track vacation, sick time, statutory holiday pay, and other paid/unpaid time as required.
Respond to employee payroll questions in a timely, professional, and confidential manner.

Payroll Remittances and Compliance

Ensure source deductions and employer contributions are calculated accurately.
Prepare and submit payroll remittances on time, including CPP, EI, income tax, and other required remittances.
Reconcile payroll reports to payroll registers, bank payments, and accounting records.
Identify and resolve payroll discrepancies in collaboration with the Executive Director and/or bookkeeper.
Maintain payroll documentation for audit, compliance, and reporting purposes.

Pension Administration

Administer employee pension enrolments, changes, leaves, and terminations.
Calculate, process, and reconcile employee and employer pension contributions.
Submit pension remittances accurately and on schedule.
Maintain accurate pension records and ensure they align with payroll records.
Liaise with the pension provider regarding administrative matters.
Support employees with basic pension administration questions and direct complex plan-specific questions to the pension provider.
Ensure pension administration follows plan requirements and organizational policies.

Employee Records and Confidential Administration

Maintain confidential payroll and pension files.
Ensure employee payroll and pension changes are documented and approved.
Coordinate with the Executive Director or designate regarding new hires, departures, salary changes, leaves, and pension eligibility.
Support year-end payroll and pension reporting processes.
Provide payroll and pension reports to the Executive Director, bookkeeper, accountant, or auditor as required.

Process Improvement and Internal Controls

Follow internal controls related to payroll approval, pension administration, and confidential records.
Identify errors, risks, or gaps in payroll and pension processes and bring them forward.
Recommend improvements to payroll timelines, forms, tracking tools, and documentation processes.
Support clean, organized records for audits, funder reporting, and internal review.

Qualifications

Post-secondary education in payroll, accounting, bookkeeping, finance, human resources, business administration, or equivalent experience.
Minimum 2 to 3 years of payroll administration experience.
Experience administering pension plans is strongly preferred.
Knowledge of payroll legislation, statutory deductions, payroll remittances, ROEs, T4s, vacation pay, and taxable benefits.
Experience with payroll software or payroll service providers.
Strong attention to detail and accuracy.
Ability to manage confidential employee information with professionalism and discretion.
Strong organizational skills and ability to meet recurring deadlines.
Proficiency with Microsoft Excel and/or Google Sheets.
Experience in a non-profit, charitable, or community-based organization is an asset.
Understanding of trauma-informed, anti-oppressive, and equity-centred work is an asset.

Skills and Attributes

The successful candidate will be highly organized, detail-oriented, responsive, and comfortable working independently. They will understand the importance of confidentiality, compliance, timeliness, and accuracy in payroll and pension administration.

Quick apply

Refine Your Search

bookkeeper / executive jobs in newmarket, on

Payroll and Pension Administrator

RECE Site Supervisor Before and After School

Bookkeeper / Executive Assistant

Bookkeeper - Part Time

Technical Support Analyst

Director of Pricing

Account Executives

Orchestra Manager

Interim Executive Director

Head of Sales

Ambassadors

Executive Chef/Dining Services Manager - Hazelton Place

Senior Solutions Consultant, Financial Performance

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