The Near North District School Board is Hiring!
1.0 Full-time Permanent
Executive Assistant to the Superintendent of Learning & Student and Family Support Office
Effective Immediately
The Near North District School Board is seeking a highly organized, collaborative, and service-oriented professional to serve as Executive Assistant to the Superintendent of Learning. This position provides confidential administrative support to the areas within the Superintendent’s portfolios. A key priority of this role is the leadership and oversight of the Student and Family Support Office, ensuring a responsive, accessible, and family-centered approach to addressing student and parent/guardian concerns. The Executive Assistant organizes and administers a broad range of administrative activities to ensure effective day-to-day operation .
Location : North Bay Head Office (in-person)
Duties and Responsibilities:
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Provide full confidential administrative and executive assistance to the Superintendent of Learning
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Establish and maintain electronic and hard copy filing systems
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Coordinate and attend committee meetings as required and be responsible for preparation and follow-up of agendas, minutes and correspondence
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Oversee the day-to-day operations of the Student and Family Support Office, ensuring a welcoming, respectful, and solution-focused experience for students and families
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Research, anticipate and organize relevant data as needed
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Proofread documents for accuracy, grammar and formatting
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Responsible for budget tracking and transfers as assigned
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Perform any required research and report compilation including updating of Board Administrative Guidelines & Operating Procedures
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Undertake special projects and assignments
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Clerical/administrative duties such as data entry, scheduling, answering phones, mail distribution, processing invoices and respond to routine inquiries and provide resolution to general inquiries and concerns
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Communicate with a variety of contacts both internal and external daily
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Support communication with families, schools, and community agencies
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Other duties as assigned
Qualifications:
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College Diploma in Office/Executive/Business Administration or equivalent combination of education and relevant experience
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Up to 5 years of related work experience in a senior clerical or executive assistant position, including at least 3 years of progressive experience meeting challenges and seeking resolutions, preferably in a school board environment
Skills Required:
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Exceptional customer service orientation and interpersonal skills
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Strong organizational and case management abilities
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Ability to manage complex issues with professionalism and discretion
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Demonstrated experience working with confidential information
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Well-developed planning, organizational and time management skills including ability to prioritize multiple projects and work independently with a high level of attention to detail and accuracy
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Demonstrated ability to interact effectively with a wide variety of people at all levels within the organization, external agencies and the general public
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Ability to gather information, analyze, evaluate, formulate, and recommend an appropriate course of action as well as identify areas for improvement in efficiency of operations
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Excellent verbal and written communication skills and listening skills
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Able to demonstrate empathy, judgment, initiative, responsibility and common sense
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Exceptional ability to discern and resolve issues presented with a high level of urgency
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Strong computer skills in word processing, spreadsheets, presentation software and databases
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Knowledge and comprehension of School Board operations, policies, procedures, operating guidelines and organizational structure is an asset
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Commitment to equity, inclusion, and culturally responsive practices
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Ability to travel within the district, as required
Salary: $74,127.00 annually
Please ensure you have uploaded your applicable Educational Diploma(s) and/or Degree(s) to your Apply to Education Portfolio
All applicants must be legally eligible to work in Canada
The Near North District School Board is committed to supporting an inclusive and accessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us how we may help you by contacting:
Human Resources Department, Near North District School Board
963 Airport Road, PO Box 3110 North Bay, ON P1B 8H1
Phone (705) 472-7015 ext. 5077 - Fax (705) 472-5412
