The Near North District School Board is Hiring!
Privacy and Records Management Officer
1.0 Permanent Full-time
Effective Immediately
Salary: $88,394.00 annually
Hours: 35 hours per week
Location: North Bay Head Office (remote options available)
The Near North District School Board (NNDSB) is a public education organization in Northeastern Ontario, serving over 9,600 students—about 6,600 in elementary and nearly 3,000 in secondary schools. With 33 schools, we offer alternative and continuing education programs and celebrate cultural diversity across our student body. Covering more than 17 000 square kilometers, our region includes Nipissing, Parry Sound, and parts of the Muskoka Districts. The Near North area features scenic parks, lakes, and recreational opportunities.
Reporting to the Director of Education, the newly created position of Privacy and Records Management Officer is responsible for all aspects of Privacy and Information Management in NNDSB (inclusive of Freedom of Information requests and privacy breaches or complaints), developing and leading the Records Management and Retention process for both corporate and school staff, and acting as a privacy subject matter expert in system level committees and reviews with a focus on privacy issues.
Overall, the incumbent in this position will contribute to student achievement and the NNDSB Mission Statement by leading the Board’s Records Management and Privacy and Information Management systems ensuring student records are properly maintained and that protocols for access to those records are clear and understood ensuring student privacy.
Duties and Responsibilities:
Provide leadership and support on privacy matters
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Ensure Board compliance with related privacy legislation including the Municipal Freedom of Information and Protection of Privacy Act, (MFIPPA) and the Personal Health Information Protection Act (PHIPPA), and the Personal Information Protection and Electronic Documents Act (PIPEDA)
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Implement, monitor and report on an effective privacy management program in alignment with the Board procedure and in relation to assessing and improving board practices and responding to any potential privacy breaches or complaints
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Manage all aspects of Freedom of Information Requests including gathering records, applying exemptions to disclosures under the Acts, redacting documents and preparing responses or representations for requests or appeal
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Liaise with external bodies including the Information and Privacy Commissioner (IPC) of Ontario’s Office and other external partners as required
Maintenance and Ongoing Review of Records Management System
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Provide system leadership related to the records management practices of the Board, inclusive of the maintenance and ongoing review of the Board’s records management system.
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Physical organization and storage of current corporate records and archives
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Provide effective leadership and direction in relation to the scanning and storage of student transcripts and OSR files from schools
Promote Privacy and Records Management
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Provision of staff professional development and orientation in relation to retention responsibilities, retrieval and disposal of records
Education:
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Two (2) year Post-Secondary Education in Information Management / Informatics, Privacy and Access, and/or Information and Records Management - three (3) year degree is preferred
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Technical training or certification in Privacy, Information Management, and Access is considered an asset
Experience:
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Three (3) years in an organization managing and implementing effective organizational systems and procedures.
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Evidence of delivering professional learning
Knowledge/Skill/Ability:
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Demonstrated knowledge of and experience with both paper and electronic records management systems, including leading practices of the records management life cycle.
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Demonstrated knowledge, understanding and application of the Municipal Freedom of Information & Protection of Privacy Act as well as the Personal Health Information Protection Act.
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Demonstrated knowledge and understanding of copyright laws
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Effective organizational skills, written and oral communication skills, time management skills and record-keeping skills
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Strong computer skills with experience in MS Office and electronic records management systems, along with the ability to quickly learn to navigate new programs and software platforms
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Experience in the provision of concise and effective professional development tools (presentations, tip sheets, procedural and process documents, responses to individual questions etc)
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Evidence of the ability to establish and maintain strong and collaborative working relationships
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Ability to effectively monitor and prioritise organizational and ministerial due dates and deadlines, and submit associated reports or responses as required
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Demonstrated ability to maintain discretion and confidentiality
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Ability to lift up to 50 lbs
Working Conditions:
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Office building working environment; remote possibilities
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Frequent amounts of concentration, attention to details, visual exertion, and keyboarding
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Pressure to meet deadlines, and interruptions
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Occasional Travel
Please submit applications by 4:00 p.m. on June 17, 2026, through Apply to Education
The Near North District School Board would like to thank all respondents, however, only those selected for an interview will be contacted. Please be advised that as a condition of employment the successful candidate will be required to provide an original copy of a valid Police Records Check with a Vulnerable Sector Check dated within 6 months of the day the individual commences employment with the board.
Near North District School Board is committed to equitable hiring practices and upholding the values of equity, diversity and inclusion. To assist the Board in reflecting the communities we serve, we encourage and welcome applications from candidates with diverse backgrounds, and/or lived experiences who may be a member of a marginalized group.
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information is being collected under the authority of the Education Act and will be used for employee recruitment and selection purposes.
All applicants must be legally eligible to work in Canada
The Near North District School Board is committed to supporting an inclusive and accessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us how we may help you by contacting:
Human Resources Department, Near North District School Board
963 Airport Road, PO Box 3110 North Bay, ON P1B 8H1
Phone (705) 472-7015 ext. 5077 - Fax (705) 472-5412
