Administrative Support:
Provides reception and administrative support at VRS Head Office when needed, including answering incoming calls, greeting visitors, directing inquiries, and assisting with general office operations.
Maintains accurate and confidential electronic employee records in HRIS (Quadrant HR and Payroll, CEGID, LGI) and Microsoft 365 systems, particularly SharePoint; ensuring documentation is filed, organized, and retained in accordance with organizational standards.
Recruitment & Onboarding Support:
Screens candidates (via Indeed, our new recruitment platform, CEGID, and educational institutions) and schedules interviews.
Serves as a liaison between HR, Scheduling, Payroll, and Data Support teams to successfully and smoothly onboard new hires.
Supports a variety of onboarding administrative activities, including creating employee VRS ID badges, auditing onboarding documentation and e-learning completion records, conducting reference checks, and following up with new hires to ensure all onboarding requirements are completed accurately and in a timely manner.
Compliance and Workforce Administration Support:
Administers the Ministry of Children and Family Development (MCFD) caregiver screening process, including collecting and reviewing required documentation, submitting and monitoring screening requests through the MCFD portal, coordinating out-of-jurisdiction clearances when required, maintaining confidential records, and ensuring compliance with provincial screening requirements in a timely manner.
Coordinates criminal record check processes and tracks regulatory screening requirements, including Criminal Record Checks (CRC), MCFD caregiver screening clearances, and Self-Report Audit Tool (SRAT) submissions.
Administers employee compliance requirements by collecting, monitoring, and maintaining required certifications, permits, and records, including work permits, First Aid certifications, and medical documentation to ensure employees remain qualified to work in licensed and regulated service environments.
Conducts regular compliance audits and maintains audit tracking systems to monitor employee eligibility, certification expiry dates, licensing requirements, and legislative obligations; follows up with employees and supervisors regarding outstanding documentation.
Generates reports, updates tracking spreadsheets, and maintains audit databases to support HR compliance, workforce planning, onboarding, and organizational reporting requirements using Excel and LGI.
Employee Communications & Engagement:
Prepares employment-related correspondence, including employment verification letters, reference letters, and other HR documentation as requested by employees, managers, and external agencies.
Responds to employee inquiries regarding onboarding, documentation requirements, employment records, and HR processes while providing professional and timely customer service via phone and email.
Projects & Research:
Assists with formatting and updating policies, procedures, and organizational documents.
Participates in continuous improvement initiatives and special projects.
Other Duties:-
Performs other related administrative duties as assigned.
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Supports the People & Workforce team in maintaining efficient and effective people services.
Location: 2006 West 10th, Suite 310, Vancouver BC, V6J 2B3
Position Type: Work Term or Internship (6 months with possibility of being extended)
Start Date: ASAP
Remote/On-Site: On-site 5 days per week
Compensation: $20.00 - $22.00 per hour
VRS Communities is a non-profit organization providing inclusive housing, community living, seniors living, and support services throughout British Columbia and Alberta. We are committed to creating welcoming communities and supporting the people who make our work possible.
People Services Support provides administrative and project support to the People & Workforce team while gaining practical experience in employee services, recruitment, onboarding, compliance, and workplace administration.
Reporting to the Director of People Operations and Labour Relations, People Services Support works closely with the People & Workforce department to support day-to-day operations and special projects. This position is ideal for a student or recent graduate interested in Human Resources, Business Administration, or People Operations who is looking to gain hands-on experience in a supportive and collaborative environment.
Please apply online via our careers site. Please attach your resume, cover letter, and unofficial transcript.
In your cover letter, please detail:
Your cover letter should demonstrate your ability to take initiative, work independently, and contribute fresh ideas to our team.
We look forward to reviewing your application!
Join the VRS Head Office Team!
At VRS Communities, our management team leads with compassion, integrity, and a deep commitment to inclusion. From our Directors to Site Supervisors and General Managers, every leader plays a hands-on role in creating safe, vibrant communities for persons with disabilities and seniors across BC and Alberta.
Our leadership team brings decades of experience in non-profit housing and care services, and they’re passionate about empowering staff to grow, innovate, and make a meaningful impact. Managers are approachable, mission-driven, and dedicated to continuous improvement—ensuring every employee feels supported and every resident receives exceptional care.
When you join VRS, you’re not just joining a workplace—you’re becoming part of a leadership culture that values people, purpose, and progress.
About VRS Communities
At VRS Communities, we believe in making the impossible possible. Since 1972, we’ve been committed to raising the standard of care and living for persons with disabilities — and more recently, for Seniors. As a non-profit with a business-minded approach, we reinvest in our communities, not shareholders.
With over 11 newly expanded independent and assisted living communities and more multi-generational developments underway, we’re proud to offer meaningful work environments where your efforts directly improve lives. If you’re passionate about inclusive care, community connection, and continuous improvement, we’d love to welcome you to the VRS team.
