PURPOSE OF THE POSITION
The Finance Officer is directly responsible for managing the day-to-day financial operations of the Inuvik Housing Authority according to the LHO Financial Administration Manual (NWT Housing Corporation), policies set by the Board of Directors and Management, Partnership Agreements and generally accepted accounting principles (GAAP).
SCOPE
The Finance Officer position is located in Inuvik and reports to the Executive Manager.
The Inuvik Housing Authority is responsible for the delivery of social housing in Inuvik. The Finance Officer is responsible for the Operations & Maintenance (O&M) budget for public housing in the community; payroll; accounts receivable; accounts payable; tax reports and remittances; and producing monthly rent reconciliations and quarterly variance reports for the NWT Housing Corporation. The Finance Officer must ensure that all financial information is properly recorded and kept current. Other related duties as assigned by the Executive Manager.
Failure to successfully complete all tasks could have a dramatic effect on the operations of the Inuvik Housing Authority and could lead to financial mismanagement of the Authority. Failure to collect accounts receivable in a timely manner could have adverse effects on the Authority’s ability to meet its financial obligations. Failure to promptly pay accounts payable could lead to financial hardship for contractors and private businesses that provide services to the Authority. Failure to properly complete and submit the monthly rent reconciliations and quarterly variance reports could have adverse effects on the Authority’s ability to meet its financial obligations.
The Finance Officer is responsible for providing support, training, and directly supervising the Administration Clerk.
The Finance Officer is required to be ‘on call’ on a rotational basis. A cellular telephone is provided for this purpose. After hour callouts may require the Finance Officer to respond to public housing units; a driver’s license and access to a vehicle would be an asset but is not required. ‘On call’ compensation is detailed in the offer of employment.
RESPONSIBILITIES
1. Prepare financial reports, in consultation with the Executive Manager, in order to ensure sufficient funds and a clear and accurate picture of the current financial situation:
Main Activities
§ Estimate revenues and expenses
§ Prepare monthly variance reports
§ Prepare quarterly variance reports
§ Prepare additional financial reports including income statements, balance sheets and other reports as may be requested by the Board of Directors, Executive Manager, or NWT Housing Corporation.
§ Provide financial advice and make recommendations on revenues and expenditures
2. Maintain the day-to-day financial operations of the Authority ensuring the accuracy and timeliness of the financial system:
Main Activities
§ Implement cash controls
§ Monitor cash flow
§ Establish and maintain the general ledger
§ Reconcile and prepare bank statements
§ Manage and reconcile the accounts payable
§ Manage and reconcile the accounts receivable
§ Manage payroll and benefits operations
§ Update the leave management system
§ Prepare payroll reports and issue income tax documents (i.e. T4s)
§ Prepare and issue GST returns
§ Assist with year-end audit procedures
§ Act on audit recommendations
3. Administer projects, programs and services in order to ensure the prompt payment of contracts:
Main Activities
§ Assist with the preparation of funding proposals
§ Administer project and program funds (M & I’s, Apprenticeship)
§ Monitor contracts (Caretaker(s), Cleaning)
4. Maintain the Computerized Financial Accounting System:
Main Activities
§ Ensure the integrity of the financial data
§ Maintain an appropriate and up-to-date computerized financial accounting system
§ Provide recommendations for improvements to the Executive Manager
5. Provide support, training and supervision to Admin Clerk/Receptionist.
Main Activities
§ Provide training, daily support and supervision to one staff member
§ Conduct the annual performance appraisal and should conduct quarterly employee performance (progress) reviews
§ Provide recommendations for operational improvements to the Executive Manager
6. Provide assistance to the Executive Manager in the following day-to-day office operations in order to ensure an effective and efficient work environment:
Main Activities
§ Set up and maintain filing systems
§ Assist with the development of financial policies and procedures
§ Coordinate repairs to office equipment
§ Maintain an asset registry
Pay: $87,000.00-$92,000.00 per year
Benefits:
- Company pension
- Flexible schedule
- Life insurance
- On-site parking
- Vision care
Work Location: In person
