Nova Scotia Access manager Jobs – 736 Openings This Week

Office Manager
Port to Port Immigration Services Inc —Halifax, NS
- $65,000–$80,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Profit sharing
- Dental care
Quick apply
General Manager, Business Operations
Associated Imaging Consultants Incorporated —Halifax, NS
- Full-time
- Master's degree
- Bachelor's
- Team management
Quick apply
2d
Product Manager, Identity & Access
Dalhousie University —Halifax, NS
- $82,887–$111,181 a year
- Full-time
- Hybrid work
- Bachelor's
- Continuous improvement
- Team management
- Dental care
- Tuition reimbursement
7d
Manager, Operations Support
Province of Nova Scotia —Halifax, NS
- $7,858.44–$9,823.04 a month
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Bachelor's
- Disability insurance
- Dental care
23h
Operations Manager - Atlantic Canada
United Services Group —Halifax, NS
- Full-time
- Microsoft Outlook
- Inventory management
- Salesforce
- Dental care
- Vision care
Manager, Networks
Province of Nova Scotia —Halifax, NS
- $7,858.44–$9,823.04 a month
- Computer Science
- Maintenance
- Databases
- Disability insurance
- Dental care
Manager, Residential Tenancies
Province of Nova Scotia —Halifax, NS
- $7,858.44–$9,823.04 a month
- Master's degree
- Analysis skills
- Bachelor's
- Disability insurance
- Dental care
8d
Area Manager (Antigonish)
Province of Nova Scotia —Antigonish, NS
- $8,644.30–$10,805.32 a month
- Word processing
- Engineering
- Maintenance
- Disability insurance
- Dental care
1d
Regional Associate Manager - Eastern Canada
Manulife —Halifax, NS
- $79,700–$129,700 a year
- Full-time
- English
- Microsoft Office
- Bachelor's
- Disability insurance
- Dental care
General Manager
Shannex —Bedford, NS
- Full-time
- Master's degree
- Bachelor's
- Team management
- Dental care
- Employee assistance program
Quick apply
Manager, Provider Funding Agreements & Accountability
Province of Nova Scotia —Halifax, NS
- $7,858.44–$9,823.04 a month
- English
- Finance
- Analysis skills
- Disability insurance
- Dental care
9d
Supervisor
Nova Scotia Health Authority (NSHA) —Dartmouth, NS
- $39.05–$47.84 an hour
- Full-time
- Supervising experience
- Team management
- Travel
- Disability insurance
- Dental care
8h
Systems Analyst
Nova Scotia Health Authority (NSHA) —Halifax, NS
- $39.05–$47.84 an hour
- Full-time
- PMP
- Maintenance
- Bachelor's
- Disability insurance
- Dental care
13d
Manager, Drinking Water & Water Resources
Province of Nova Scotia —Halifax, NS
- $7,858.44–$9,823.04 a month
- Bachelor's
- Continuous improvement
- Team management
- Disability insurance
- Dental care
6d
Branch Manager
United Rentals, Inc. —Truro, NS
- Full-time
- Customer service
- Microsoft Office
- Bachelor's
- Paid sick leave
Executive Assistant and Operations Manager
Dalhousie University —Halifax, NS
- $55,850–$74,599 a year
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Bachelor's
- Dental care
- Tuition reimbursement
1d
Equity Diversity & Inclusion Consultant (Designated)
Province of Nova Scotia —Halifax, NS
- $7,143.98–$8,930.06 a month
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Disability insurance
- Dental care
10d
Manager, Homelessness Programs (Designated)
Province of Nova Scotia —Halifax, NS
- $7,143.98–$8,930.06 a month
- Master's degree
- Analysis skills
- Bachelor's
- Disability insurance
- Dental care
6d
Structural CAD Technician
CMA Building Systems —Halifax, NS
- $50,000–$65,000 a year
- Full-time
- Master's degree
- Bachelor's
- Manufacturing
- Employee assistance program
Quick apply
Regional Support Coordinator
Precision Health Group —Halifax, NS
- $52,650 a year
- Full-time
- Medication administration
- Microsoft Office
- Supervising experience
- Mileage reimbursement
- Commuter benefits
Quick apply
13d
Registered Nurse (RN) Cas
Edgewood Health Network Inc —Head Of Jeddore, NS
- $40.00–$49.06 an hour
- Night shift
- CPR Certification
- Medication administration
- Heavy lifting
- Paid time off
- Employee assistance program
Quick apply
9d
Assistant Manager
Access Storage —Dartmouth, NS
- $18 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Field Support Manager
Purple Cow Internet 3 —Dartmouth, NS
- $72,000–$75,000 a year
- Full-time
- Inventory control
- Maintenance
- Team management
- Dental care
- Paid time off
Quick apply
8d
Assistant Manager
Access Storage —Bedford, NS
- $17.75 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
13d
Pharmacy Manager
Lawtons —Dartmouth, NS
- Full-time
- Sales
- Customer service
- Bachelor's
- Store discount
- Dental care
Quick apply

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Office Manager

Port to Port Immigration Services Inc
Halifax, NS

Quick apply

Job details

Permanent | Full-time

Benefits

Profit sharing
Extended health care
Dental care
Paid time off

Skills

French
Record keeping
Google Suite
Operations management
Case file maintenance
Administrative support experience
Administrative and business operations experience
Microsoft Office
Administrative experience
Schedule management
Project management
Data management
Continuous improvement
Organizational skills
Document archiving
Executive support experience
Office management
Document management
Microsoft Outlook Calendar
Personal Information Protection and Electronic Documents Act (PIPEDA)
Communication skills
Team coordination
Project progress tracking
Business process improvement

Full job description

THE COMPANY

Port to Port Immigration Services Inc. is a Halifax-based B2B immigration consulting firm specializing in Labour Market Impact Assessments (LMIAs), the Temporary Foreign Worker Program, employer-driven immigration solutions, international mobility, and other work permit pathways. We support approximately 70 employer-clients across the seafood, healthcare, hospitality, agriculture, and skilled trades sectors, helping them navigate complex regulatory processes to build and retain their workforce.

About the Role

We're looking for an organized, detail-oriented Office Manager to keep our day-to-day operations running smoothly. This role sits at the center of our office — managing client files, safeguarding sensitive personal and employer data, coordinating internal meetings, and administering staff scheduling. A key focus of this role is driving strong internal project and process management so that candidates move through the immigration pipeline efficiently and arrive at their workplace on time, keeping our employer-clients' staffing needs on track. You'll work closely with our consultants and leadership team to make sure the firm's operations are efficient, compliant, and dependable.

## Key Responsibilities

**Candidate Mobilization & Process Management**

- Oversee internal project management of each case's timeline, from application submission through to the candidate's arrival at the employer's workplace.
- Track key milestones and dependencies across the immigration process, proactively identifying and resolving bottlenecks that could delay a candidate's start date.
- Coordinate between consultants, employer-clients, and candidates to confirm travel, documentation, and arrival logistics are aligned with the partner employer timelines.
- Maintain and continuously improve internal process management tools and workflows (trackers, checklists, status dashboards) to standardize and speed up case progression
- Provide regular status updates to leadership and employer-clients on candidate pipeline timing and any at-risk arrivals.

**File & Records Management**

- Create, organize, and maintain client and case files (physical and digital), ensuring consistent naming conventions and version control.
- Track document intake, completeness, and retention/disposal schedules in line with firm policy and regulatory requirements.
- Support consultants by retrieving, updating, and archiving case documentation as files move through the immigration process.

**Data & Privacy**
- Ensure day-to-day handling of client, applicant, and employer information complies with PIPEDA and applicable Nova Scotia privacy requirements.
- Maintain secure storage and access controls for sensitive personal and immigration records, both digital and paper-based.
- Monitor and log data access, sharing, and retention practices; flag potential privacy issues to leadership.
- Assist in maintaining and updating internal privacy policies and procedures as the firm grows.

**Meetings & Internal Coordination**
- Schedule, prepare agendas for, and coordinate logistics for weekly team meetings.
- Take and distribute meeting minutes, track action items, and follow up to ensure completion.
- Serve as a point of contact between consultants, leadership, and external partners for scheduling needs.

**Scheduling & Staff Administration**
- Manage the team calendar for vacations, flex work days, and statutory holidays.
- Track and reconcile time-off requests against firm policy and staffing needs, flagging conflicts proactively.
- Maintain an up-to-date master schedule accessible to staff and leadership.

**General Office Operations**
- Order and manage office supplies and equipment.
- Support onboarding logistics for new hires (workstation setup, file system access, etc.)
- Assist leadership with ad hoc administrative projects as needed

## Qualifications

- 2+ years of experience in an office management, administrative coordinator, or executive assistant role, ideally in a professional services, legal, or regulated environment.
- Demonstrated project management or process management skills, with the ability to track multiple timelines simultaneously and keep cases moving toward deadlines.
- Familiarity with privacy legislation (PIPEDA or similar) is a strong asset; willingness to learn required.
- Excellent organizational skills with high attention to detail, especially when handling confidential information.
- Strong written and verbal communication skills.
- Comfortable working with both digital file systems and traditional paper records
- Proficiency with common office software (Microsoft Office/Google Workspace, calendar and scheduling tools).
- Discretion and sound judgment when handling sensitive client and employee data.

## What We Offer

- The opportunity to be a core part of a growing immigration consulting firm with a diverse, national client base.
- A collaborative, close-knit team environment.
- Exposure to the operational side of a regulated professional practice.

- RRSP Retirement Savings Plan.

- Profit Sharing Bonus.

- Flex Work Schedules

- 2 Remote Work Weeks Per Year

- Extended Health and Dental Coverage

---

Pay: $65,000.00-$80,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Language:

French (required)

Work Location: In person

Quick apply

Refine Your Search

access manager jobs in nova scotia

Office Manager

General Manager, Business Operations

Product Manager, Identity & Access

Manager, Operations Support

Operations Manager - Atlantic Canada

Manager, Networks

Manager, Residential Tenancies

Area Manager (Antigonish)

Regional Associate Manager - Eastern Canada

General Manager

Manager, Provider Funding Agreements & Accountability

Supervisor

Systems Analyst

Manager, Drinking Water & Water Resources

Branch Manager

Executive Assistant and Operations Manager

Equity Diversity & Inclusion Consultant (Designated)

Manager, Homelessness Programs (Designated)

Structural CAD Technician

Regional Support Coordinator

Registered Nurse (RN) Cas

Assistant Manager

Field Support Manager

Assistant Manager

Pharmacy Manager

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